Administrative Assistant Part-time Job

Application deadline: 2024-08-23 
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

 

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team.  The Program Clerk will provide support in accordance with all regulations, standards and good manufacturing practice. 

 

In this role, you will be responsible for administrative support to all program activities within the Supply Chain Team. You will support in accordance with all regulations, standards and good manufacturing practices.

 

Formula for success

• Maintains and distributes competency lists and signature lists.
• Responsible for ordering, receiving, printing, and rescinding controlled documents from applicable department work instruction binders, and responsible for managing controlled document implementations, working with department staff and trainers to ensure work instruction binders are up to date
• Coordinates new and existing employee documentation, filing and training activities
• Assists with obtaining reports and registering staff for employee training in the learning management system
• Responsible for packing, shipping and receiving documents for offsite storage
• Provide support for Supply Chain departments and other related duties as required

 

Desired skills and education

• Completion of a secondary school program
• Minimum of two years of recent related office or administrative experience
• Experience with Document Management would be an asset.
• Proficiency in the use of personal computers within a Windows operating system. Intermediate skill level required, using M365 applications such as Microsoft Word, Excel, SharePoint and Outlook software
• Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others
• Strong communications skills, both verbal and written, in English are required
• Ability to develop and maintain professional working relationships within a team environment as well as with departmental staff, management, volunteers and customers
• Excellent customer service skills are critical, including effective listening skills and the ability to respond effectively
• Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines
• Exceptionally strong attention to detail in all aspects of work

 

What we offer you

• Paid vacation pro-rated to hours worked
• Comprehensive health, dental and vision benefit plan for you and your family
• Choice of Defined benefits or Defined Contribution pension plan 
• Employee discounts, wellness program, and much more 

 

What you can expect 

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location at least 50% of the time/days of the week if tasks permit. 
• Shifts for this role are Monday to Friday 0700 - 1300
• Physical requirements for the role include the ability to lift weights up to 10 kgs (22 lbs). 

Canadian Blood Services Integrated Marketing Team drives awareness and engagement for blood donation and health services. It develop strategic marketing campaigns, manage digital and community outreach, and create educational programs. Its efforts enhance donor participation and support a reliable blood and plasma supply. Using data-driven insights, the team effectively connects with diverse audiences to fulfill critical needs.