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Administrative Supervisor Full-time Job

Jan 30th, 2025 at 16:05   Administrative Jobs   Brampton   30 views Reference: 11600
Job Details

Shift: Monday – Friday 5pm – 2am (Afternoon Shift)

The Administrative Supervisor is responsible for overseeing a team of Administrative Coordinators, setting performance objectives, evaluating performances, training and hiring as required. This position is a “hands on” position working on various functions as assigned by the Admin. Manager.  In addition, also may have to cover for absences within the Team.

How You’ll Help

  • Assesses and monitors workload on a daily basis, ensuring coverage is available at all times to maintain. 
  • Areas include, P&D Check-In / CICO, managing of linehaul departures as it relates to the administrative side of closing linehaul manifests and statting trailers properly in TruckMate to ensure timely departures from the terminal.     
  • Elevated communications to divers/brokers, internal and external Customer Service and liasing with the Dock Operations Team to ensure all facets covered to successfully run the Billing shift.
  • Arranges coverage for vacations and other absences to ensure day-to-day deadlines are met. 
  • Works with and maintains departmental KPI’s as they pertain to Company goals set out and provides feedback to employees consistently.  This includes, maintaining staff daily KPI logs to ensure complete by end of week to monitor phone queue reports, refused & undelivered stats, appointment stats, # Sent E-mails, and any additional workload staff may perform daily to add to their day under “other”. 
  • Works with and supports the Admin. Team to maintain steady and up-to-date workflow.
  • Works on administrative projects as required by the Administration Manager / Terminal and Regional Managers.
  • Manage/audit reports such as TruckMate, Salesforce, R&U Report, Fineable Appts., Beyond EDD Reports.
  • Other related duties as required by Admin. Manager and/or Reg. Admin. Mgr., Terminal Manager or Reg. Ops Mgr.

Your Skills & Experience: 

  • Minimum of secondary education in the office administration field, with preference of post-secondary education (general stream), or a combination of education and experience.
  • 3-5 years experience in the administrative field with responsibility of data entry and interpretation of payroll laws, policies and guidelines preferably in the Transportation industry
  • 1-3 years of Supervisory / Leadership experience.
  • 3-5 years Previous Transportation or operational experience is preferred.  Various roles within transportation and administration is beneficial.
  • Strong leadership skills, including the ability to motivate a team in a high pressure, deadline-driving environment.
  • Strong communication skills, verbal and written.
  • Organized individual with strong/advanced communication and resolution skills. 
  • Ability to work deadlines in a high transactional environment. 
  • Excellent Computer skills and accuracy, MS products, AS400, web-based payroll programs.
  • Meticulous and detailed-oriented.
  • Results focused.
  • Ability to work in a team environment.
  • Ability to champion business needs in a collaborative manner to colleagues
Company Description
Day & Ross Inc.