Clerk, Digitization Full-time Job

CLOSING DATE:  June 26, 2024

 

AREA OF RESPONSIBILITY:

This job is responsible to coordinate and organize the digitization of records as part of Divisional projects to scan all hard copy documentation to PDF.

• Coordinate and organize the transferring of hard copy documentation, microfilm drawings and property records to the vendor for scanning.
• Create and update tracking sheets to monitor scanned files and drawings.
• Analyse the microfilm and identify the scope of work shown.
• Purge, cull, reconcile and pack existing property files and microfilm; Review existing property files, document types of records, and back-up copies.
• Attach digital property files and drawings returned from the vendor to the tracking system, and make corrections as appropriate.
• Perform quality assurance checks and conduct follow up on the digital documentation returned from the vendor.
• Act as the primary contact to internal and external customers regarding documentation that may be out for scanning and in searching for records.
• Troubleshoot issues, verify scanned copies and shred hard copy documentation that is no longer required.
• Participate as a team member and subject matter expert on the Divisional Scan Project; Provide regular updates and circulate agendas and meeting minutes.
• Train other contract staff on the project as required.
• Perform other similar or related duties as assigned.

 

SELECTION CRITERIA:

• Completion of Grade 12 or equivalent.
• Over one year, up to and including two years of related experience.
• Solid working knowledge of Tracking Systems, such as AMANDA & ACCELA an asset.
• Accuracy and attention to detail for data entry.
• Sound judgment; good decision making and analytical skills.
• Ability to work independently and as part of a team.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Working knowledge of Microsoft Office Suite.

STARTING SALARY:  $989.10 per Week

 

**Various tests and/or exams may be administered as part of the selection criteria.

 

Interview:  Our recruitment process may be completed with video conference technology.

 

Applicants who do not meet the educational requirements but have direct related experience may be considered.

Brampton is a Canadian city in Ontarios Greater Toronto Area. Its Peel Art Gallery, Museum and Archives is housed in 19th-century and contemporary buildings. In the center of downtown is the Rose Theatre, a major performing arts venue. In front, Garden Square hosts big-screen movies and live events. Green spaces include Gage Park with its floral gardens. To the north sits Historic Bovaird House, a Victorian home.