Community Activation Clerk Full-time Job
Feb 9th, 2024 at 13:57 Administrative Jobs Edmonton 245 views Reference: 4591Job Details
This position is critical to support Community Activation in the implementation of a key action of the Safe Mobility Strategy (SMS). Vision Zero, through the SMS, directly supports Council’s four strategic goals and has significant public safety ties, as the goal is to achieve zero traffic-related fatalities and serious injuries.
Reporting to the Team Lead, Community Activation, the Community Activation Clerk provides administrative support to the Safe Mobility section’s public-facing programs and services.
Specific responsibilities include:
- Support key actions from the Safe Mobility Strategy, including Vision Zero Street Labs, the Vision Zero School Kit and the Safe Speeds Toolkit.
- Manage the section’s public email inboxes, 311 scripts, Posse responses, and public website updates
- Coordinate logistics and provide support to the Community Activation team engaged in the Vision Zero Street Labs, the Vision Zero School Kit and the Safe Speeds Toolkit programs.
- Manage tasks such as ordering materials, signage, and supplies, working closely with internal partners to facilitate processes on behalf of the public (e.g., OSCAM permits), booking meetings, and overseeing the deployment of resources like mobile driver feedback signs.
- Maintain significant touchpoints with the public, as well as internal and external stakeholders, ensuring effective communication and collaboration throughout project initiatives.
- Collaborate closely with the Section Administration Clerk to develop content and approaches for public responses, especially utilizing the Safe Mobility Section Standard Response document.
- Use the Safe Mobility Section Standard Response document to ensure consistency in addressing common questions, concerns, and requests received by the section.
- Serve as a backup for the Section Administration Clerk as needed.
- Perform other related duties as required
Qualifications
- Completion of grade 12 including business subjects with an emphasis on word and information processing or a Business or Office Administration certificate
- A minimum of 2 years diversified office experience including data entry, writing and preparing correspondences, taking a preparing meeting minutes, maintaining complex databases and filing systems
- Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
- Demonstrated excellence in customer service, interpersonal, time management and organizational skills
- Proficiency with Adobe Acrobat and G-Suite, including G-mail, Google Docs and Google Sheets
- Ability to establish priorities and effectively handle several tasks simultaneously assigned from multiple co-workers
- Experience with internal systems such as SAP (for PM notifications), Peoplesoft and POSSE are assets
- Well developed verbal and written communication skills including accurate spelling and grammar
- Strong technical, and analytical skills
- Demonstrated ability to work both independently and as an active team member
- Proficient in collaborating within cross-functional teams, across programs, and sharing resources and information collaboratively
- Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
- Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
- Applicants may be tested
Closing Date: Feb 23, 2024 11:59:00 PM (MST)
Company Description
Edmonton is the capital city of the Canadian province of Alberta. Edmonton is situated on the North Saskatchewan River and is the centre of the Edmonton Metropolitan Region, which is surrounded by Alberta's central region.