Main Purpose and Function
This Maintenance Technician I responsible for maintaining, operating, troubleshooting and repairing physical plant equipment and related systems used in the heating, ventilation and air conditioning of our facilities.
This position may be a required to work evenings and weekends on various shifts as operationally required.Shift differential will apply when applicable.

Specific Duties and Responsibilities

• Inspects components, checks gauges and monitors fluid levels.
• Maintains, repairs, and/or replaces filters, pulleys and belts.
• Replaces gaskets, pumps and bearings.
• Refits and packs valves.
• Tests and adds chemicals to systems.
• Oils, greases and cleans components.
• Conducts operational tests to ensure optimal equipment performance.
• Makes set point adjustments to physical plant equipment and related systems.
• Performs related duties as required.

Qualifications
Education and Experience:

• Completion of Grade 12 and courses in the technical specialty and considerable related experience, or an equivalent combination of training and experience.
• Fourth Class Power Engineer Certificate or equivalent/higher is required
• Sound related experience in the maintenance of HVAC equipment and of Worksafe BC indoor airquality regulations
• Class C Gas Fitters License for the Province of B.C is desirable

Knowledge, Skills, and Abilities:

• Considerable knowledge of the methods, materials, tools and equipment used in the maintenance and repair of building system components and related installations.
• Working knowledge of building systems and the provincial regulations governing operations.
• Ability to operate and adjust equipment and automated control systems (DCC) such as Delta and Reliable controls, make complex repairs and replace components.
• Ability to develop work plans, adapt work methods and estimate materials.
• Ability to maintain records and to prepare reports.
• Skill in the care and use of tools and testing equipment.
• Good sound judgement and effective interpersonal skills
• Working knowledge of MS Office software is preferred.

Drivers License and Record Checks

Candidates must attach the following records and satisfy the City’s driving requirements to be considered for this role:

• Copy of your three-year ICBC Commercial Driver’s Abstract (N Print) directly from ICBC dated within 30 days of this posting
• Copy of your three-year ICBC Driver’s Claims History directly from ICBC within 30 days of this posting
• If you have less than three years driving experience in BC, a request must be made for out of province/country abstract and claims history

Business Unit/Department: RealEstate Env & Fac Mgmt (1100) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: February, 2024

Salary Information: Pay Grade GR-019: $34.3 to $40.34 per hour
Number of Vacancies: 2

Application Close: January 10, 2025

The Administrative Assistant III works closely with two Directors of Planning, Urban Design & Sustainability (PDS) within the GM’s Office.  The position provides an extensive range of confidential and sensitive administrative support services at the executive level, such as managing Directors’ calendars, liaising with internal and external stakeholders, ensuring that matters requiring immediate action are brought to the attention of the Directors, preparing and/or locating background information on issues and sensitive topics; and using discretion and judgement to resolve issues.

Specific Duties and Responsibilities

• Proactively creates and maintains effective workflow and communications to accomplish the work of the Directors through handling of a variety of projects and tasks simultaneously.
• Manages the Director’s executive calendars and schedules.  Works with multiple, competing and changing priorities to organize appointments, proactively resolve conflicts, and to ensure optimal use of Director’s time.
• Manages the flow of incoming and outgoing inquiries to Directors’ Office. Tracks and follows-up on items and inquiries and complaints as required, and ensures that Directors’ responses to requests are completed in a timely manner.  
• Provides information and referrals based on a broad knowledge of the Director’s priorities, procedures and protocol. Responds to public and stakeholder inquiries and requests.
• Makes decisions in the absence of the Directors such as determining if an issue needs to be forwarded to the GM or GM’s Executive Assistant, or may be dealt with by another senior leader.
• Communicates directly by telephone and e-mail, on behalf of the Directors with key internal and external contacts including development industry members, senior staff, senior government officials, and politicians.   
• Manages and directs media calls (in conjunction with Communications) by determining the subject, deadlines and necessary/ appropriate follow through.
• Drafts, screens, reviews and edits sensitive and confidential correspondence of the Directors, and drafts, proofreads, and prepares communications, presentations, reports, on behalf of the Directors.
• Maintains the image of the Directors offices by ensuring that all correspondence and documentation prepared for the office adheres to a consistent and professional standard.
• Manages scheduling and logistics for Planning Department Trainings/All Staff Meetings; provides support to various committees which the Directors Chair.  
• Sets, schedules, manages and prepares meeting logistics for the Directors divisional, senior management, all staff meetings/training including: agenda packages, arranges meeting dates/times/rooms, types and distributes minutes, follows up on action items and coordinates with the GM and the GM’s Executive Assistant on activities.
• Develops, organizes and maintains a comprehensive filing system for the Directors’ offices in accordance with the City's record management system.  Monitors the Directors’ SharePoint site.  Maintains databases; entering, updating, reviewing, extracting and researching data.
• Schedules and tracks annual performance reviews for the senior management and GM’s office.
• Oversees and ensures expense reimbursement for Directors. 
• Arranges travel and training for the Directors.
• Holds Mastercard Card Holder authority for the Department.  Reconciles Mastercard expenditures by determining cost centres and account codes on a monthly basis before submitting to the Administrative Manager for approval.
• Drafts and finalizes approvals for Professional Service Agreements for Consultants as directed by Directors. Assists with administration of consulting contract documentation and invoice payment as guided by Directors
• Produces a variety of reports and gather business information and materials for the Directors. This includes downloading information from databases (such as SAP) and organizing information for presentation and /or consideration.  Photocopies and distributes reports, presentations, correspondence, spreadsheets, and statistics as required.
• Ensures records management protocols are followed as the Departmental Record Coordinator (DRC) for the Directors and conducts annual disposition of records and transfers to archives.
• Provides back up coverage for the GM’s Executive Assistant, and, under exceptional circumstances, provides back up coverage to the PDS Senior Management Team Administrative Assistant as requested by the Admin Manager via the Directors. Including job requisition processing and assisting with calendar management in their absence.
• Coordinates the Planning Department’s Speakers Series.
• Oversees and is the point of contact for Freedom of Information (FOI) inquiries for the Directors.
• Conducts research and analyzes projects as requested by Directors.
• Performs other duties as assigned by the Directors or GM.

Qualifications
Education and Experience:

• A diploma in Business Administration or a related field with at least 5 years working at a senior management level in an administrative capacity, preferably as an Executive Assistant or Office Manager.
• Requires excellent interpersonal and communication skills including an effective knowledge of correct punctuation, grammatical usage and a comprehensive vocabulary for preparation of business letters, reports and statements.
• Superior clerical, mathematical, and statistical aptitude and accuracy; thorough knowledge of MS Office programs including (Word, Excel, Outlook, PowerPoint); ability with VanDocs, Sharepoint, OH&S database, Incident database, SAP; SuccessFactors, E-CAFs, E-SAFs, E-HAFs, etc.; research abilities; familiarity with standard office equipment (printers, voicemail, etc.)
   

Knowledge, Skills and Abilities:

• Extensive knowledge of office practices and procedures.  
• Considerable knowledge of and ability to explain and apply City programs, policies, procedures, and collective agreements.  
• Ability to exercise discretion and deal with sensitive and confidential information.  
• Ability to prioritize and organize work, handle multiple assignments and meet deadlines.
• Ability to work in a high volume environment with frequent interruptions and changing priorities.
• Ability to communicate effectively orally and in writing
• Ability to work independently and solve problems.
• Ability to build and maintain effective working relationships across the organization and work collaboratively in a team environment.
• Ability to manage and adapt to change.
• Ability to deal tactfully and effectively with the public.
• Ability to research and collate a variety of data and issues.
• Ability to use a multitude of office equipment.
• Proficient in the use computer programs including word-processing, spreadsheets, databases, email and scheduling programs.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Planning, Urban Design & Sustainability (1275) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: January, 2025 

Position End Date: December, 2026

Salary Information: Pay Grade RNG-030: $56,567 to $70,714 per year

Application Close: January 5, 2025