6 Jobs Found
Tenant Service Coordinator Full-time Job
Human Resources MonctonJob Details
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. They coordinate the resolution of tenant issues related to the delivery of tenant service projects. They are also responsible for assembling the scope and specifications, tendering, financial administration and monitoring contractor performance for tenant service and base building projects.
KEY DUTIES & RESPONSIBILITIES
Projects:
§ Receives, processes and validates service requests received by telephone, e-mail, and personal visits and maintain service call / work order tracking as required (Keep a Project Tracker spreadsheet).
§ Works with the Facility Managers to deliver small-scale tenant service projects; determining skills required, assisting with contractor selection and monitoring performance.
§ Coordinates, plans and oversees BGIS and subcontracted forces to deliver required tenant service projects within the scope of the position.
§ Works with multiple stakeholders to ensure timely and successful project completion, ensuring adherence to scope, budget requirements and maintaining client satisfaction.
§ Participates in the development of in-house project engineering cost estimates; design concept alternatives; standards and procedures; and Consultant Terms of Reference.
§ Manages and oversees the performance of design consultants and contractors throughout the duration of a project, identifying and resolving issues while monitoring and ensuring the quality of service.
§ Reviews the work done by contractors, reports any discrepancies to Facility Manager and requests Purchase Orders.
Health and Safety:
§ Ensures that projects are delivered in compliance with all regulatory, environmental and health and safety requirements.
§ Follows Company procedures to ensure safe environment, personal safety and safety of others.
§ Sends, receives, reviews, and tracks H&S documentation.
§ Manages time & space of building activities to ensure no conflicting safety hazards.
§ Verifies client security requirements and ensures service providers are compliant prior to entering client space.
Communication:
§ Develops client project communications, including deadline notification, process updates, and scope requirements.
Documentation:
§ Creates and submits all project documentation, funding justification and approval templates; including but not limited to scope and specifications, tendering, financial administration, and monitoring contractor performance.
§ Meets all documentation requirements and submissions.
Financial & Invoicing:
§ Reviews contract work invoices and address discrepancies.
§ Creates various funding documents for tenants to review and commit funding as needed for services requested.
§ Reviews all quotes and all funding docs for accuracy and completeness.
Analytics & Data Management:
§ Tracks all projects and timeline, providing regular status updates.
§ Tracks and reports on project totals monthly.
Relationship Management:
§ Develops and maintains effective relationships with vendors, clients and stakeholders.
§ Manages stakeholder requirements, scope changes, and project expectations.
Knowledge & Skills
§ High school completion plus a specialized technical or business course.
§ 1-3 years of job-related experience specific to the assignment – facility management, churn, facility infrastructures, client industry sector, government sector, etc.
§ Good client management/customer service skills.
§ Effective Interpersonal skills, with an emphasis on communication (verbal/written).
§ Knowledge of project delivery and tendering processes.
§ General knowledge of commercial building systems and/or construction.
§ Strong organisational, coordination and documentation skills with the ability to multi-task.
§ Ability to work independently.
§ Proficiency with CAD will be considered an asset.
§ Proficient with MS Office and email software.
Licenses and/or Professional Accreditation
§ Valid driver’s license (as required).
ROLE DIMENSIONS
1. Project Management:
Leads small, low complexity projects: 1 discipline, same workgroup, same location.
2. Communications:
Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.
3. Expertise:
Working knowledge in a specialized area
4. Problem Solving and Innovation:
Work requires understanding the nature of the challenge, analysing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.
Tenant Service Coordinator
BGIS
MonctonHuman Resources Full-time
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Talent Acquisition Consultant (Bilingual: French & English) Full-time Job
Human Resources MonctonJob Details
As a Talent Acquisition Consultant (Bilingual), you will lead end-to-end recruitment and play a critical role in shaping the way our teams are formed across Canada. You will be responsible for sourcing the best talent and delivering exceptional candidate experiences.
Is this role right for you? In this role, you will:
- Drive the full recruitment process for high volume recruitment needs (contact centre and fraud roles), including intake sessions, candidate communication, interviews, assessments, offer management, and compensation negotiations
- Proactively source and attract candidates through various sourcing methods including job boards, social media, and networking to identify potential candidates
- Monitor external labor market trends and best practices, identifying and escalating issues as needed
- Partner with the hiring managers and other internal teams (i.e. DE&I, Hire & Onboarding, Sourcing Teams, etc.) to develop and implement effective recruitment strategies to attract top talent and ensure a smooth candidate experience
- Participate in job fairs, career events, and other networking opportunities
- Develop and implement effective recruitment strategies to attract top talent
Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:
- Bilingualism in both French and English is required
- Minimum of 2-3 years of prior recruitment experience
- Prior experience recruiting for high-volume roles (including class hiring) is required
- Experience sourcing for top talent and building a robust candidate pool
- Demonstrated ability to anticipate business needs and provide value to hiring managers/senior leaders through innovative solutions
- Possesses clear sense of urgency and ability to make decisions at a high pace
- Proven ability to partner and communicate effectively with other team members including leaders
- Proficiency in ATS and MS Office (Excel, Word, PowerPoint) is required
- Post-secondary degree or diploma preferred
What's in it for you?
- The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers
- A rewarding career path with diverse opportunities for professional development including access to thousands of online and in person courses
- Internal training and programs are provided to support your growth and enhance your skills
- An inclusive working environment that encourages creativity, curiosity, and celebrates success!
- Work in a Scotiabank Ecosystem and the Tangerine workspace; a bright, modern space where you’ll have access to group seating, offices, collaboration spaces, and more
- You will get our help to save for your future and to invest in your total wellbeing through our benefits
- You belong here, we are equal and un-complicated. Bring your true self to work
Location(s): Canada : New Brunswick : Moncton || Canada : Nova Scotia : Halifax || Canada : Ontario : Toronto
Talent Acquisition Consultant (Bilingual: French & English)
Scotiabank
MonctonHuman Resources Full-time
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Bilingual Workforce Coordinator Full-time Job
Human Resources MonctonJob Details
We are searching for a Workforce Coordinator to join our Faubourg du Mascaret team based in Moncton, New Brunswick.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety
About the Opportunity
• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates all onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• Ability to write and speak English is required, French is considered a strong asset;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
Bilingual Workforce Coordinator
Shannex
MonctonHuman Resources Full-time
Learn More
Bilingual Workforce Coordinator Full-time Job
Human Resources MonctonJob Details
We are searching for a Workforce Coordinator to join our Faubourg du Mascaret team based in Moncton, New Brunswick.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety
About the Opportunity
• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates all onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• Ability to write and speak English is required, French is considered a strong asset;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
Bilingual Workforce Coordinator
Shannex
MonctonHuman Resources Full-time
Learn More
Workforce Coordinator Full-time Job
Human Resources MonctonJob Details
We are searching for a Workforce Coordinator to join our Faubourg du Mascaret team based in Moncton, New Brunswick.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety
About the Opportunity
• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates all onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• Ability to write and speak English is required, French is considered a strong asset;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
Workforce Coordinator
Shannex
MonctonHuman Resources Full-time
Learn More
Workforce Coordinator Full-time Job
Human Resources MonctonJob Details
We are searching for a Workforce Coordinator to join our Faubourg du Mascaret team based in Moncton, New Brunswick.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety
About the Opportunity
• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates all onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
About You
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
Workforce Coordinator
Shannex
MonctonHuman Resources Full-time
Learn More
