All jobs within 100 km around St. John's in Administrative Jobs

The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You’ll Help

• Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner.
• Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies.
• Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees.
• Schedule driver appointments.
• Send appointment requests via fax, email, and telephone.  Update system with appointment information.   Manifest and arrange appointments.
• Input pick up BOL’s and update POD’s.
• Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
• Agent Freight: Tracking and updating system information on shipments for agent delivery.
• Reports: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
• Call customers regarding appointment change, status, issues regarding appointment. 
• Log customer interaction consistently and accurately in AS400. 
• Redirect documents intra- and inter-terminal as well as to customers as needed.
• Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees.
• Attend meetings, take notes, and follow up on decisions within area of responsibility.
• Order office supplies and maintain inventory for the terminal.
• Create manifests, verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete.
• Prepare manifests for trucks crossing from Canada to US border and vice versa.
• Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures.
• Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present.
• Gather, enter, and update data to maintain software database on daily basis as appropriate, establish and maintain files and records.
• Ensure that correct information about missed pickups and deliveries is rescheduled.
• Mentor and train office staff in procedures and in use of current software.
• Assist with data entry.
• Dispatch some night runs/shifts, and extend vacation coverage for dispatch.
• Other related duties as may be required.

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial .
• Computer literate in Excel and Word.
• Equipment knowledge is an asset.
• Strong problem solving skills with the ability to implement proactive solutions to support operational demands and efficiencies.
• Results focused.
• Exceptional interpersonal and leadership skills to manage demands and resolve issues with drivers, coworkers, etc.
• Must have a strong sense of urgency.
• Good communication skills.
• Must be able to work under a flexible work schedule.
• Must be a hands on operator, trainer, coach and mentor.
• Must be able to build and maintain relationships.
• Must be a self starter.

To apply, visit our Careers page at dayross.com.

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:
Be responsible for onboarding new client relationships through digital account opening and documentation administration 
Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

Job Summary:

The Class 1 Data Entry Clerk is responsible for accurate billing and entering information into the UPS system.  Additionally, complete various administrative tasks within the data entry.

Job Type: Part-Time Permanent

Work Location: 9272 Airport Road, Mount Hope, ON L0R 1W0, Canada

Workdays: Monday through Friday (Must be available to work all 5 days)

Shift Start: 7:00 PM Shift averages 3-5 hours a day, but hours, start times/finish times may vary with operational needs.  Flexibility required

Hourly Wage: $17.30/hr.

KEY RESPONSIBILITIES:

• Enters data into UPS systems within the time-specific guidelines
• Checks and forwards legal/custom documentation
• Provides administrative support to Management Team(s)
• Assist with daily dispatch, and support customer and driver concerns on calls

REQUIREMENTS:

• Excellent verbal and written communication skills
• Accurate typing speed of 40+ words per minute
• Strong proficiency in MS Office and other relevant software
• Attention to detail and ability to handle confidential information 
• Ability to work with minimal supervision
• Strong multitasking skills 
• Capacity to work in a fast-paced warehouse environment
• Availability to work flexible shift hours and work 5 days per week

COMPENSATION AND BENEFITS:

• Pay rate of $17.30/hr. Unionized role with a defined progression with a top rate of $24.65 after completing 48 months of service
• Paid training
• Weekly Pay via Direct Deposit- Every Friday
• Personal paid days off (Eligibility Requirements)
• 2 weeks of paid vacation after 1 year of service (3 weeks after 5 years, 4 weeks after 10 years, 5 weeks after 20 years, and 6 weeks after 25 years)  
• Extended Health Care Benefits  (Vision, health, life insurance, and dental benefits after one year of service)
• Immediate access to UPS ‘Employee Discounts’
• Employee Assistance Program (EAP)
• Employee Referral Bonus Program (conditions apply)
• Free Onsite Parking
• Opportunity for advancement within a Fortune 50 Company

EXPENSES/WORKING CONDITIONS:

• Monthly union dues (approximately $52/month)
• A union initiation fee of $50 (will be deducted after completing 90 working days with UPS)
• Exposed to changing temperatures when working in a warehouse environment

What you will do:

• Review tender documents including specifications, drawings and addendums.
• Daily review of upcoming tenders and tracking job closing dates
• Prepare estimates based on contract bids, drawings and specifications
• Produce quotes for customers
• Responsible for completing the quote process which includes offering pricing terms according to established margins, sourcing of additional and comparable products.
• Prepare shop drawings/submittal packages on project quotes as requested by customers.
• Provide customers with accurate pricing and lead time/availability on quoted products as requested.
• Build and maintain relationships with new and existing affiliated suppliers/vendors required to support ongoing current costs as required for the quote process.
• Build and maintain relationships with new and existing customers by addressing inquiries concerning current quotes in progress and/or completed; in addition, with the intention of cultivating additional business.
• Complete assigned tasks in a timely manner.
• Perform accurate pipe and fitting take-offs for project planning and material estimation.
• Participate in assigned training opportunities.

What you will bring:

• Post-Secondary Education in Business Administration and/or Mechanical related discipline considered an asset
• Previous Inside Sales related industry experience preferred
• General computer skills including Microsoft Office required, knowledge of Syntax AS400 system would be an asset.
• High level of commitment to exceptional customer service.
• Demonstrated initiative with the ability to work independently as well as in a collaborative team-based environment.
• Highly organized in prioritizing work and multi-tasking on a regular basis

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.

Please note: This position requires the result of a satisfactory criminal record check.  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.