67 Jobs Found
Administrative Clerk Full-time Job
Administrative Jobs Coteau-du-LacJob Details
The main function of the administrative clerk (operations support) will be to monitor and control all operations of the distribution center from the arrival and departure of the trailers, enter data, prepare documents to coordinate operations, generate and maintain reports, provide oral and written information of any discrepancies.
- Monitor and control the activities of the distribution center;
- Enter data electronically to monitor and control operations activities;
- Provide information electronically and verbally to the client, and to other departments;
- Ensure the correct positioning of products in the distribution center according to their allocation and their volumes;
- Respond to customer requests during product requisitions;
- Support the receipt and shipping of the product in order to comply with customer requests;
- Ensure that the trailers requested are those that have been planned for and that the quantity meets the demand for the planned shipment;
- Enter data electronically to help the team plan their day;
- Treat discrepancies;
- Prepare all the documentation necessary to assist the gatehouse when shipping trailers and ensure the information is compliant;
- Provide information related to shipping and reception to the various parties;
- Produce, print and transmit the required reports;
- Perform any other tasks and responsibilities assigned by management.
Education/Experience
- High School Diploma or equivalence;
- Office automation skills;
- One (1) to two (2) years of experience in a warehouse / distribution center at FedEx Supply Chain or elsewhere;
- Bilingualism;
- Ability to solve problems;
- Sense of initiative, analysis and organization;
- Customer service oriented;
- Autonomy, versatility and flexibility;
- Good computer skills, Excel proficiency (advanced), and ability to learn how different software work;
- Ability to handle stress;
- Care for quality and accuracy in data entry;
- Concern for compliance with procedures;
- Good sense of listening and communication;
-
Ability to work on rotating schedules (day, evening and weekend).
Physical/Cognitive Requirements
-
Ability to follow policies and procedures.
-
Ability to read, write and interpret information.
-
Ability to add, subtract, multiply and divide.
-
Ability to use hands to finger, handle, or feel.
-
Ability to sit/walk/stand for up to 10 hours per day.
-
Ability to intermittently crawl, squat, climb, twist, bend, stoop, push or pull.
-
Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.
-
Ability to lift/carry items less than 25 pounds.
FedEx Supply Chain, Inc., as well as its subsidiary companies, is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Administrative Clerk
FedEx Express Canada
Coteau-du-Lac - 53.19kmAdministrative Jobs Full-time
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Administrative Clerk Full-time Job
Administrative Jobs Coteau-du-LacJob Details
The primary function of the Mobile Administrative Clerk at the Gatehouse will be to perform administrative duties, depending on the position assigned, and to ensure that the security rules and the accuracy and productivity standards of FedEx Supply Chain and its client are followed.
This position will be responsible for....
- Execute the tasks of administrative clerk, according to the assigned position;
- Monitor and control the activities of the yard;
- Enter data on a computer to monitor and control the activities of the yard;
- Communicating electronic and verbal information to the parking lot and other gatehouse services;
- Ensure the correct positioning of the trailers in the yard and the accuracy of the vehicle inventory;
- Respond to requests from the distribution center during vehicle requisitions and releases;
- Ensure that the trailers for shipping comply with the client’s requests;
- Make sure that the trailers that are being loaded are those that have been planned for the intended loads;
- Enter the data to properly identify the planned loads;
- Prepare all the documentation necessary for the shipment of trailers and ensure the conformity of the information;
- Transmit information related to shipping to carriers or other stakeholders;
- Produce, print and transmit the required reports;
- Execute different functions related to projects, studies, surveys etc;
-
Perform any other tasks and responsibilities assigned by management;
You might be a great fit if….
Education/Experience
-
Probation period successfully completed at FedEx Supply Chain;
- Excellent performance and safety records in their current position (no disciplinary measures whatsoever and no absenteeism problems);
- 1 to 2 years of experience in similar work at FedEx Supply Chain or elsewhere;
- Office automation skills;
- Bilingualism;
- Ability to solve problems, autonomy, versatility and flexibility;
- Sense of initiative, analysis and organization;
- Customer service oriented, good listening and communication skills;
- Good computer skills: Word and Excel knowledge; ability to learn different software;
- Ability to handle stress;
- Care for quality and accuracy in data entry, as well as compliance with procedures;
- Ability to work on rotating schedules.
Physical/Cognitive Requirements
With or without accommodation:
-
Ability to follow policies and procedures.
-
Ability to read, write and interpret information.
-
Ability to add, subtract, multiply and divide.
-
Ability to use hands to finger, handle, or feel.
-
Ability to sit/walk/stand for up to 10 hours per day.
-
Ability to intermittently crawl, squat, climb, twist, bend, stoop, push or pull.
-
Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.
-
Ability to lift/carry items less than 25 pounds.
Administrative Clerk
FedEx Express Canada
Coteau-du-Lac - 53.19kmAdministrative Jobs Full-time
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Administrative Coordinator Full-time Job
Administrative Jobs LachuteJob Details
The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.
How You’ll Help:
- Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
- Following up with customers (Walmart-Costco)
- Send appointment requests via, email, telephone and Boards Update system with appointment information. Manifest and arrange appointments.
- Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
- Reports: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
- Call customers regarding appointment change, status, issues regarding appointment.
- Log customer interaction consistently and accurately in AS400.
- Redirect documents intra- and inter-terminal as well as to customers as needed
- Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees
- Attend meetings, take notes, and follow up on decisions within area of responsibility
- Assist drivers with preliminary paperwork information such a bill of lading
- Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present
- Gather, enter, and update data to maintain software database on daily basis as appropriate, establish and maintain files and records
- Ensure that correct information about missed pickups and deliveries is rescheduled
- Support and adhere to OS&D team procedures and policies to prevent OS&D loss; tracking freight movement and damages to prevent OS&D loss
- Assist with data entry
- Other related duties as may be required
Your Skills & Experience:
- Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
- Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial
- Communication skills - advanced
- Computer skills – accuracy, MS products, AS400, web based programs
- Demonstrated customer relationship skills
- Strong conflict resolution skills
- Able to work deadlines in high transactional environment
- Ability to champion business needs in a collaborative manner to colleagues
- Results focused
- French & English
- Able to work with little supervision
1111 Francois Lenoir, Lachine, QC, H8T 3P9, CA
Administrative Coordinator
Day & Ross Inc.
Lachute - 76.71kmAdministrative Jobs Full-time
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Administrative Coordinator Full-time Job
Administrative Jobs LachuteJob Details
The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.
How You’ll Help:
- Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
- Following up with customers (Walmart-Costco)
- Send appointment requests via, email, telephone and Boards Update system with appointment information. Manifest and arrange appointments.
- Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
- Reports: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
- Call customers regarding appointment change, status, issues regarding appointment.
- Log customer interaction consistently and accurately in AS400.
- Redirect documents intra- and inter-terminal as well as to customers as needed
- Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees
- Attend meetings, take notes, and follow up on decisions within area of responsibility
- Assist drivers with preliminary paperwork information such a bill of lading
- Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present
- Gather, enter, and update data to maintain software database on daily basis as appropriate, establish and maintain files and records
- Ensure that correct information about missed pickups and deliveries is rescheduled
- Support and adhere to OS&D team procedures and policies to prevent OS&D loss; tracking freight movement and damages to prevent OS&D loss
- Assist with data entry
- Other related duties as may be required
Your Skills & Experience:
- Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
- Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial
- Communication skills - advanced
- Computer skills – accuracy, MS products, AS400, web based programs
- Demonstrated customer relationship skills
- Strong conflict resolution skills
- Able to work deadlines in high transactional environment
- Ability to champion business needs in a collaborative manner to colleagues
- Results focused
- French & English
- Able to work with little supervision
Administrative Coordinator
Day & Ross Inc.
Lachute - 76.71kmAdministrative Jobs Full-time
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Transborder Coordinator Full-time Job
Administrative Jobs LachuteJob Details
The Transborder Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives.
How You’ll Help
Prepare and proofread bills, reports, forms, manifest and correspondences to ensure the accuracy of text and format
Work with customs brokers to get timely customs entries on PAPS shipments for seamless transit of freight
Organizes with the dock to ensure accurate loading for the outbound lanes for the US gateways
Creates Manifests for Outbound Loads ensuring all information are completed
Cuts Line haul Order Number for the outbound load to be sent to dispatch
Checks and updates Dangerous Goods program to ensure accurate DG placards are input into the system and driver will have these placards in the trailers that needs to go with the outbound drivers for transport to Canada wide destination terminals
Sort incoming electronic mail and distribute within departments and organization
Training new personnel on AS400 system
Your Skills & Experience:
Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial. Business Management experience.
Communication skills – advanced.
Computer skills – accuracy, MS products, AS400, Truck Mate and web based programs.
Attention to detail.
Demonstrated customer relationship skills.
Strong conflict resolution skills.
Able to work deadlines in high transactional environment.
Ability to champion business needs in a collaborative manner to colleagues.
Results focused.
Leadership and team building orientation; negotiation and conflict resolution skills.
Troubleshooting and problem solving skills, the ability to evaluate current situation, respond quickly to changing requirements, execute and escalate accordingly.
Strong organizational and time management skills, including the ability to work under pressure in a fast paced setting.
Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency.
Ability to work independently and to collaborate with others to meet customer expectations.
English and French required.
Transborder Coordinator
Day & Ross Inc.
Lachute - 76.71kmAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs NepeanJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Do you have previous experience in this field of employment?
Administrative assistant
Agaram Solutions Inc
Nepean - 85.36kmAdministrative Jobs Full-time
25.82
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Analyst, Employee Transaction Full-time Job
Administrative Jobs NepeanJob Details
JOB SUMMARY
Employee Service Management provides pay-related services to all City of Ottawa and Ottawa Police Services employees, including administration of all employee movement transactions including position, pay, benefits and pension adjustments in compliance with collective agreements, city policies and legislative requirements; and Payroll, Pension and Benefits Service Centre operations.
You are responsible for the review, analysis, auditing and completion of transactions that affect employees' pay, leave and benefit entitlements. You interpret and apply policies, guidelines, processes, collective agreements and employment legislation to the review and audit of transactions submitted by departmental supervisors and managers. You also ensure accuracy and compliance, demonstrate a high degree of customer service in resolving issues with clients, including employee, and function as Tier 2 for the resolution of transactional issues that cannot be resolved by the Payroll, Pensions and Benefits Service Centre.
EDUCATION AND EXPERIENCE
Completion of 2 year post-secondary or community college diploma in business or related field
Minimum of 3 years of related experience, preferably in a Human Resources and/or Payroll functional area
KNOWLEDGE
- Customer service practices
- Working knowledge of Payroll/HR policies, processes and procedures
- Microsoft Office Suite (intermediate level) and other corporate standard software, as required
- Intermediate knowledge of HRIS (preferably SAP)
- City Collective Agreements, CRA, Employment Standards Act, MFIPPA and other related legislation Demonstrated knowledge of HRIS operation within an HR/Payroll services environment is an asset
COMPETENCIES, SKILLS AND ABILITIES
- Customer service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
- Strict attention to detail and accuracy in analyzing and auditing transactions submitted by managers and supervisors;
- Apply collective agreement, legislative and policy provisions as they relate to employee transactions
- Excellent organization and time management skills and techniques: ability to plan, organize and carry out work assignments, managing multiple and competing tasks simultaneously and prioritizing work to meet heavy workloads and non-negotiable deadlines
- Demonstrates initiative in troubleshooting, problem-solving and taking corrective action to resolve issues
- Strict attention to detail and accuracy in analyzing and auditing transactions submitted by managers and supervisors;
- Ability to produce spreadsheets and statistical reports
- Work independently and within a team environment to provide optimal client service
- Communicate effectively on complex issues
- Superior client service skills, patient and tactful with clients and staff
- Highly organized/reliable and flexible
- Integrity, tact, discretion and good judgment in maintaining confidential information
- Demonstrates initiative in improving processes and resolving issues;
- Able to manage time demands and changing priorities
- Able to handle multiple tasks and work independently with minimum supervision under tight deadlines
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, and writing.
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
- Note: Applications / resumes received will be used to staff current and on-going requirements until December 31, 2024.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Analyst, Employee Transaction
City Of Ottawa
Nepean - 85.36kmAdministrative Jobs Full-time
64,175.02 - 75,085.92
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Administrative Support Clerk - Clinic Full-time Job
Administrative Jobs Pointe-ClaireJob Details
Location: Pointe Claire, QC, CA, H9R 4S3
Our TELUS Health MyCare clinic is looking for an Administrative Support Clerk to join our dynamic and professional team. We offer a pleasant work environment focused on customer service and listening to our patients’ needs. Our front-line team represents the clinic’s image, and reflects the customer experience that our visitors can expect. We want to offer a pleasant patient experience and ensure that our patients are seen as promptly as possible.
Why choose TELUS Health clinics?
- Daytime scedule (nho evenings or weekends)
- Possibility to work as a full-time or part-time employee at a later date, depending on job performance and availability
Our team and what we’ll accomplish together
As an Administrative Support Clerk, your core mission is to support our medical office assistants and provide timely administrative support. Our clinic is a fast- paced environment with friendly and compassionate team members and clinicians. You must demonstrate a strong collaborative attitude, be able to perform multiple tasks simultaneously, and work with a variety of software systems and tools.
What you’ll do
- Support front desk team as required, including:
- Greet patients and direct them to the appropriate contacts or services
- Perform registration procedures
- Give information and directives in person and by phone
- Interview patients in order to complete forms, documents and case histories
- Answer phone calls and return voicemails
- Handle referrals and requests from physicians
- Other front desk tasks (e.g. receive and forward mails, receive and forward phone calls)
- Directing patients to the online booking
- Perform general administrative duties
What you bring
- High school diploma
- 1-2 years of experience in a similar position or in office work
- Bilingualism in French and English (spoken and written)
- Good knowledge of Microsoft Office (Outlook, Excel, Word), computer skills
- Strict observance of the confidential nature of patient information
- Thorough, methodical, detail-oriented
- Self-directed and organized
- Focused on excellence in customer service
- Demonstrated teamwork
Great-to-haves
- Secretarial/Medical secretarial training
- Experience in the medical field
Administrative Support Clerk - Clinic
Telus Inc.
Pointe-Claire - 85.81kmAdministrative Jobs Full-time
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Administrative Assistant Full-time Job
Administrative Jobs Pointe-ClaireJob Details
What is the opportunity?
RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries. This opportunity is a one-year contract with about 15 hours of work per week.
What will you do?
- Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partners
- Support the Investment Advisors in general administrative duties in the management of client accounts
- Support the Investment Advisors in the preparation of client reviews and presentations
- Request information and documentation from clients in order to open accounts and keep client files up to date
- Follow up on client trades to ensure proper settlement and delivery
- Monitor all pending transfers to ensure completion on a timely basis
What do you need to succeed?
Must-have
- Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
- Meticulous attention to detail and excellent time management skills
- Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
- Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs
- Ability to work as part of a team
Nice-to-have
- Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH)
- Knowledge of RBC Dominion Securities’ systems and procedures, an asset
- Minimum of 2 years of experience in the securities industry or financial services sector
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- Leaders who support your development through coaching and managing opportunities
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- A world-class training program in financial services
Job Skills
Additional Job Details
Address:
755 BOUL ST JEAN:POINTE-CLAIRE
City:
POINTE-CLAIRE
Country:
Canada
Work hours/week:
0
Employment Type:
Part time
Platform:
WEALTH MANAGEMENT
Job Type:
Contract (Fixed Term)
Pay Type:
Salaried
Posted Date:
2024-08-14
Application Deadline:
2024-08-21
Administrative Assistant
Royal Bank Of Canada
Pointe-Claire - 85.81kmAdministrative Jobs Full-time
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Administrative Assistant Full-time Job
Administrative Jobs Pointe-ClaireJob Details
What is the opportunity?
RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries.
What will you do?
- Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partners
- Support the Investment Advisors in general administrative duties in the management of client accounts
- Support the Investment Advisors in the preparation of client reviews and presentations
- Request information and documentation from clients in order to open accounts and keep client files up to date
- Follow up on client trades to ensure proper settlement and delivery
- Monitor all pending transfers to ensure completion on a timely basis
What do you need to succeed?
Must-have
- Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
- Meticulous attention to detail and excellent time management skills
- Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
- Bilingualism (English and French) required in order to serve clients in the community with English speaking needs
- Ability to work as part of a team
Nice-to-have
- Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH), or obligation to successfully complete both courses within 12 months of start date
- Knowledge of RBC Dominion Securities’ systems and procedures, an asset
- Minimum of 2 years of experience in the securities industry or financial services sector
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
- Leaders who support your development through coaching and managing opportunities
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- A world-class training program in financial services
Job Skills
Additional Job Details
Address:
755 BOUL ST JEAN:POINTE-CLAIRE
City:
POINTE-CLAIRE
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Wealth Management
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2024-07-18
Application Deadline:
2024-08-02
Administrative Assistant
Royal Bank Of Canada
Pointe-Claire - 85.81kmAdministrative Jobs Full-time
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Administrative Assistant Full-time Job
Administrative Jobs Pointe-ClaireJob Details
What is the opportunity?
RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries.
What will you do?
- Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partners
- Support the Investment Advisors in general administrative duties in the management of client accounts
- Support the Investment Advisors in the preparation of client reviews and presentations
- Request information and documentation from clients in order to open accounts and keep client files up to date
- Follow up on client trades to ensure proper settlement and delivery
- Monitor all pending transfers to ensure completion on a timely basis
What do you need to succeed?
Must-have
- Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
- Meticulous attention to detail and excellent time management skills
- Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
- Bilingualism (English and French) required in order to serve clients in the community with English speaking needs
- Ability to work as part of a team
Nice-to-have
- Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH), or obligation to successfully complete both courses within 12 months of start date
- Knowledge of RBC Dominion Securities’ systems and procedures, an asset
- Minimum of 2 years of experience in the securities industry or financial services sector
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
- Leaders who support your development through coaching and managing opportunities
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- A world-class training program in financial services
Job Skills
Additional Job Details
Address:
755 BOUL ST JEAN:POINTE-CLAIRE
City:
POINTE-CLAIRE
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Wealth Management
Job Type:
Regular
Pay Type:
Salaried
Application Deadline:
2024-06-16
Administrative Assistant
Royal Bank Of Canada
Pointe-Claire - 85.81kmAdministrative Jobs Full-time
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Senior Administrative Assistant Full-time Job
Administrative Jobs OttawaJob Details
Requisition ID: 16665
Department: Emergency & Protective Services Dept.
Service: Ottawa Paramedic Service
Employment Type: 1 Full-time Temporary-Up to 1 year
Work Hours: 35.00hours per week
Affiliation: Non Union/Non MPE
Salary Information: $64,175.02- $75,085.92 annually (2024 rates of pay)
Location: 2465 Don Reid Drive
City: Ottawa, ON
Job Category: Ottawa Paramedic Service
Application Close: 03/04/2025
JOB SUMMARY
You are responsible for providing a wide variety of confidential administrative support services in support of the Director.
You serve as a point of contact for client departments, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes.
Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.
EDUCATION AND EXPERIENCE
Completion of 2 years of community college in Business/Office Administration
Minimum of 3 years of related clerical/administrative experience
KNOWLEDGE
- Relevant dispositions of regulations and legislation pertaining to the branch
- Branch goals, objectives, policies and procedures
- The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
- General knowledge of MFIPPA regulations
- Council reporting procedures
- Principles and practices of office management
- Record keeping, filing and general office procedures
- Database and records management practices
- Information verification and basic statistical analysis techniques
- Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset
COMPETENCIES, SKILLS AND ABILITIES
- Work independently and as a flexible and co-operative member of a team
- Excellent organization and time management skills and techniques: ability to work under pressure to meet tight time schedules and deadlines, prioritizing work and handling significant problems and tasks which come up simultaneously or unexpectedly
- Strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
- Conduct background research to investigate and solve problems in support of management and staff information needs, as well as project implementation
- Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
- Compile, organizes and summarize data and information accurately and efficiently, applying policies and procedures
- High level of competence in dealing with sensitive issues
- Exercise independent initiative and establish priorities for own workload
- Exercise sound judgment, discretion and a high degree of confidentiality
- Interpret and explain rules, regulations and policies
- Discretion and confidentiality
- Make decisions on both routine and non-routine problems
- Integrity, tact and good judgment
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You will initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Senior Administrative Assistant
City Of Ottawa
Ottawa - 87.48kmAdministrative Jobs Full-time
64,175.02 - 75,085.92
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