All jobs within 300 km around Shawinigan in Administrative Jobs

RESPONSIBILITIES

• Ensure replacement in the administration and logistics sectors;
• Perform data entry into SAP software;
• Classify documents;
• Carry out verification of the conformity of the information entered on the various documents;
• Forward documents to the relevant sectors;
• Use the Microsoft Office package;
• Any other related tasks.

REQUIRED QUALIFICATIONS

• DEC in administrative techniques or other equivalent relevant training;
• Proficiency in the English language;
• Sense of priorities and ability to manage multiple tasks at the same time.

We are looking for versatile, autonomous people who are good at working in a team. In addition, they must be recognized for their concern for quality and their sense of initiative.

Are you interested in this type of challenge? Do you think you have the profile we are looking for? Send us your application!

We subscribe to the principle of equal access to employment.

Only selected candidates will be contacted.

Job Type: Full Time

Compensation: starting at $28.86 per hour

Expected hours: 34.5 per week

Benefits :

• Paid leave
• Discounted or Free Food
• On-site parking

Hourly :

• Monday to Friday
• Day shift

Additional compensation:

• Increased overtime

Ability to commute or relocate:

• Victoriaville, QC G6T 1S8: Make the trip without any problems or plan a move before taking up your position (Required)

Experience:

• Administrative experience: 1 year (Mandatory)

Job location: In person

Joining our team has its advantages:

•  Flexible hours to promote work/life balance
•  Teleworking in hybrid mode
•  Flexible group insurance plan from day one
•  Very competitive pension plan
•  Generous holiday policy
•  Weekly pay
•  Employee and Family Assistance Program
•  Free parking
•  Professional development opportunity
•  Several programs and initiatives in ED&I
•  Charging stations for electric cars
•  CPE in the workplace

Your responsibilities as an Office Clerk:

•  Enters data for file maintenance into the software provided for this purpose.
•  Responsible for updating and sending contract annexes to branches when adding or removing IT equipment.
•  Receives goods (computers, papers, furniture, etc.)
•  Ensures the sending and exchange of computer equipment for repair at our service provider.
•  Maintains inventory of computer equipment by recording entries, exits, losses and withdrawals of items.
•  Prepares orders based on requisitions issued by internal and external users and ensures that they are personalized in the software provided for this purpose.
•  Distributes mail for the Rx Center.
•  Performs any other related tasks.

The qualifications we are looking for:

• Demonstrate professional ethics on the telephone and know how to manage customer requests.
• Possess excellent customer service skills and ease of communication.
• Know Word and Excel software.
• Have a very good knowledge of French and English, both verbally and in writing.
• Be able to lift various heavy loads (sometimes more than 20 kilos).

Overview

What are the benefits for you ?

As an Administrative Assistant, you will be primarily responsible for working with Financial Planners to support the development of new wealth management business acquisitions and relationships in target markets.  Within this partnership model, you are an essential resource in the successful execution of day-to-day operational activities including, providing timely support, and delivering exceptional client experiences.  In addition to enabling the growth and servicing of the Financial Planners client-base, you will be responsible to support and contribute to a national Administration team.      

Is This Role Right for You?

The Scotia Financial Planning Team (SFP) is looking for a dynamic self-starter who embraces a team environment and shares our passion to helping each and every client realize their financial dreams!  The Administrative Assistant is an excellent opportunity to be part of a vibrant, enthusiastic, and high-energy team. 

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Responsible to execute on capacity enablers (National Practice Standards) for Financial Planner to grow their business portfolios.
• Support operational excellence through the execution of day-to-day administrative tasks and activities. 
• Influence a service excellence culture through the delivery of exceptional client experiences.
• Be a Trusted Business Partner; build cross-functional partnerships to optimize business outcomes.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day tasks, activities, and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champions a high-performance environment and contributes to an inclusive work environment.

Do You Have the Skills?

• Self-motivated and disciplined with solid organizational and effective task prioritization skills.
• Strong processing and inputting skills coupled with a high attention to detail and follow-through capabilities.
• Outstanding interpersonal, communication and listening skills (empathetic skills).
• Ability to build rapport, establish trust and communicate effectively.
• Ability to work in a faced-paced dynamic environment along with multiple partners and stakeholders to achieve shared objectives.
• Excellent team player with the ability to work independently.
• Possess a growth mindset, which involves having the desire to continuously develop skills, knowledge and experiences through active learning and curiosity.
• Solid understanding of the investment sales process, gained through experience in financial planning/sales role, and familiarity with the interrelationships among people, products, processes, and technology.
• Post-secondary degree in business or a related field, or equivalent working experience.  
• Mutual Fund License is required.
• Bilingual in English and French is an asset.

What’s In It for You?

• You’ll be part of an inclusive and collaborative working environment that encourages creativity, curiosity and celebrates success.
• You’ll have the ability to make a lasting impact on clients.
• You’ll have the opportunity to make a significant impact, as you will contribute to revenue generation and growth.
• You’ll work with and learn from a diverse and talented team of administrative assistants, leading Financial Planners, and successful Sales Leaders.
• Supportive environment with coaches that are inspired to help you exceed your goals.
• Primarily work from home role with a mix of in-office work as required by business needs.

“Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English and French as they will be required to work closely with other groups from head office who operate primarily in English, and they will serve and English-speaking clientele.

Location(s):  Canada : Quebec : Quebec 

This position enters data for shipments. This position communicates effectively, solves intermediate level problems, assists with basic research, and demonstrates time management skills. This position performs various other tasks as assigned.
Responsibilities:
Performs general office duties (e.g., answers telephone, completes data entry, filing, etc.).
Prepares reports/presentations using Microsoft Word or Excel.
Prepares and/or coordinates information for internal use and distribution.

Qualifications:
High School Diploma, GED, or International equivalent
Minimum of six months' office support experience - Preferred
Effective oral/written communication, problem solving, basic research, and time management skills
Proficiency in Microsoft Office (Word, Excel, and Outlook)
Accurate and rapid data entry

Communication language needs: French 90% / English 10%

Level of French needed: basic

The International Office Brokerage Liaison must have very good multi tasking and decision making skills, in a fast paced and critical import office environment.

Duties and Responsibilities

• Review Broker Age and Warehouse Reports and compile a list of aging shipments. Follow up with brokers, importers and shippers to expedite customs clearance on these aging shipments. 
• Respond to broker requests via email and phone including package checks for invoices.
• Familiarize with customs e-manifest portal in order to check status and link shipments.
• Monitor various reports and take appropriate action when required.

Required Knowledge, Skills and Abilities

• Languages: Bilingual French and English.
• Level of Languages: Fluent
• MS Office (Word and Excel)
• Key Entry skills
• Able to make accurate and timely decisions in a very fast paced environment
• Work in a responsible manner

Preferred Knowledge, Skills and Abilities

• Work Hours Flexibility
• ISPSYS/OPSYS

The International Office Brokerage Liaison must have very good multi tasking and decision making skills, in a fast paced and critical import office environment.

Duties and Responsibilities

• Review Broker Age and Warehouse Reports and compile a list of aging shipments. Follow up with brokers, importers and shippers to expedite customs clearance on these aging shipments. 
• Respond to broker requests via email and phone including package checks for invoices.
• Familiarize with customs e-manifest portal in order to check status and link shipments.
• Monitor various reports and take appropriate action when required.

Required Knowledge, Skills and Abilities

• Languages: Bilingual French and English.
• Level of Languages: Fluent
• MS Office (Word and Excel)
• Key Entry skills
• Able to make accurate and timely decisions in a very fast paced environment
• Work in a responsible manner

Preferred Knowledge, Skills and Abilities

• Work Hours Flexibility
• ISPSYS/OPSYS

Responsible for overseeing a team of Administrative Coordinators and supporting the business by looking after the administrative processes for the terminal.

How You’ll Help

• Oversee a team of admin coordinators, setting performance objectives, evaluating performance, hiring and training as required.
• Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner.
• Mentor and train office staff in procedures and in use of current software.
• Arranges coverage for vacations and other absences to ensure deadlines for are met.
• Works on administrative projects as required.
• Other related duties as may be required.

Your Skills & Experience: 

• Post secondary education, preferably in business or office administration
• A suitable combination of education and experience may also be considered.
• 3-5 years experience in administration preferably in the transportation industry.
• 1-3 years of leadership/supervisory experience.
• Strong leadership skils, including the ability to motivate a team in a high pressure, deadline driving environment.
• Strong communication skills, most verbal; some written.
• Computer skills – data entry accuracy; strong knowledge of MS Office products and web based programs; knowledge and/or experience with AS400 a strong asset.
• Strong conflict resolution skills.
• Able to work deadlines in high transactional environment.
• Ability to champion business needs in a collaborative manner to colleagues.
• Results focused.
• English and French language proficiency. 
• Responsible for the supervision of a team of Administration Coordinators

The Administrative Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You’ll Help

• Administrative duties including fielding telephone calls; providing assistance to outside agents and other terminals when necessary.
• Complete inbound reports
• Coordinate deliveries and pick up with SQC agent  / Process dock scan / process web pick up / Follow up with agent / Reply to agent requests.
• Complete osd including return shipment to agent / follow-up with shipper / request RA / give instructions to agent.
• Customer service (POD requests, delivery ETA requests, LMT reports, etc).
• Update system with appointment information. Manifest and arrange appointments from agents.
• Input pick up BOL’s and update POD’s.
• Agent Freight: Tracking and updating system information on shipments for agent delivery.
• Reports: POD reports – following up on PODs Make sure PODs are imaged. Follow up on appointments from agent.
• Call customers regarding appointment change, status, issues regarding appointment. 
• Monitor email at all times. 
• Dispatch tasks (occasionally perform dispatch tasks to help and  dispatcher replacement when needed  (vacation , sickness)
• Dock equipment maintenance (fork lift , pallet jacks , dock door, snow removal device ) / Contacting contractors for maintenance and repairs).
• Tasks related to handheld support ( inventory control / Train new drivers on how to use the handheld )
• COS / truck mate support for the terminal.
• Other related duties as may be required. 
• Order supplies for the terminals when necessary.

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial.  Business Management experience.
• Communication skills – advanced.
• Computer skills – accuracy, MS products, AS400, web based programs.
• Attention to detail.
• Demonstrated customer relationship skills.
• Strong conflict resolution skills.
• Able to work deadlines in high transactional environment.
• Ability to champion business needs in a collaborative manner to colleagues.
• Results focused.
• Leadership and team building orientation; negotiation and conflict resolution skills.
• Troubleshooting and problem solving skills, the ability to evaluate current situation, respond quickly to changing requirements, execute and escalate accordingly.
• Strong organizational and time management skills, including the ability to work under pressure in a fast paced setting.
• Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency.
• Ability to work independently and to collaborate with others to meet customer expectations.
• English and French.
• Subject to a clear criminal background check prior to employment.
• Able to work with little supervision.
• Travel not normally required.
• Office environment with computer work and handling of documentation.
• Extended period sitting in a work station working on a computer and on a phone.
• Walking and standing through the office to monitor, engage and support staff. 
• Normally Monday to Friday, evening time hours but may be required outside of these hours.  
• Follows all company expectations to promote a safe work environment. Perform all work safely in a fast-paced work environment. Required PPE must be worn at all times in applicable areas.

This position is located in the logistics department where you will support the processing of invoices, billing accruals and support in the management of our suppliers' business plans as well as various accounting tasks relating to Quebec's logistics activities.

Salary : $24.06 per hour

Responsibilities

• Perform entry, validation and verification of supplier contracts
• Perform supplier accounts reconciliation
• Validation of invoices and redirection of these when they belong to another department
• Support the logistics team in the management & payments of various suppliers
• Request for payment exception
• Opening tickets for bill reversal
• Analysis and reconciliation of supplier accounts
• Point of contact for our various suppliers for details on upcoming payments
• Opening tickets when interface problem (Coupa & SAP)
• PO Creation: Coupa & SAP Platform
• Receipt of invoices on our platforms (GR) and management of open POs
• Preparation & data entries for month-end activities
• Filing of documents and invoices
• Support for various tasks related to other positions in the team
• Replacement of vacations for other clerks

Education/Qualifications/Experience

• Have a DEC in administration or any other combination of equivalent training and experience.
• Minimum of 2 years of experience in accounting or any experience in accounts payable management
• Great ability to work under pressure and in a team.
• Good analytical skills and willingness to direct actions towards achieving defined objectives.
• Excellent organizational skills and rigor in the execution of work.
• Autonomy, initiative, dynamism and good judgment.
• Very good skills in working with Excel software.
• A good knowledge of the SAP system would be an asset
• Good communication skills, both oral and written, in French and English