Manager, Contract Administration Full-time Job

What you'll do

The Contract Manager will lead a team of contract administrators, who are the front-line position directly involved in the day to day activities of the team, other internal resources, vendors, consultants and contractors. In addition you will be responsible for managing the proper use of the project management platform Lucernex and PO software Coupa.

You will work as an integral part of the Retail Design and Construction. You must have the ability to work in a fast-paced environment while understanding the criticality of maintaining accuracy and reliability of work performed.

• Use your Accounting/Finance function experience of process controls, transaction processing (PO’s, invoices) and ledger reconciliation skills to ensure accuracy, completeness and timing of project transactions.

• Manage project management software Lucernex, including ensuring proper data input, manage training and oversee all process updates affecting the software

• Oversee the use of the Coupa software for processing purchase orders and invoices

• Become the “super user” for Lucernex and Coupa for the Design & Construction Team, providing support as required.

• Align processes within Lucernex, Coupa, Planview and the Contract admins work to ensure they are consistent and follow best practice.

• Manage new initiatives to improve Lucernex and Coupa.

• Oversee information is accurate in the various financial tracking software’s Lucernex, Coupa and Planview.

• Provide leadership, management and direction to the CA team

• Provide guidance and support to CA in resolving construction related issues

• Manage the effective use of CAs across all projects

• Review key construction and service contracts; understand and identify contract requirements

• Track Capital approval documents, contracts, progress draws, tenant allowances, purchase orders and invoices in a quick and accurate manner

• Act as go-to resource for status on all project spend including monthly forecasts and fixed asset reports

• Professionally handle client inquiries

• Ensure proper procedures are followed and are in compliance with CTREL standards

• Contribute to continuous improvement of standard practices

• Communicate, as necessary with various Consultants, Vendors, General Contractors, Architects, Lawyers, Landlords, Real Estate Accounting and other stakeholders, internal and external to the Corporation

What you bring:

The ideal candidate will be a project or finance professional who has worked in a Finance function or Real Estate environment. The candidate will be a leader who has successfully led a diverse workforce and developed resources in their skills and knowledge.

• Minimum of 3 years’ experience in leadership role

• Minimum of 3 years experience using project management software.

• Minimum of 3 years working in an Accounting/Finance function

• Ability to manage competing priorities effectively in a team-oriented environment

• Ability to quickly make decisions under circumstances with little information provided

• Ability to plan and manage at a tactical and operational level while still maintaining a hands-on, “get it done” approach

• Demonstrated ability to build teams and to recruit, motivate, develop, and retain staff

• Excellent communication, presentation, organization, and execution skills

• Creative and courageous, with the ability to manage in an environment of change and ambiguity to help us take bold, strategic moves in this rapidly evolving retail environment

• Action oriented, and comfortable taking calculated risks to better serve our customers and business

• Outcome focused, critical thinkers with the ability to analyze and visualize, to ensure continuous improvement across our entire business

• Collaborative team players with superior influencing skills, who build relationships easily across various stakeholder groups to move initiatives forward

Hybrid

At Canadian Tire we work flexibility embracing ‘Hybrid’ whereby individuals utilize a combination of working at a CTC campus and or virtually in service of outcomes. Determined by managers, decisions around work location will be made based on business and team needs and grounded in a desire to support individual well-being and personal needs. Our goal is to empower teams and individuals to make the right decisions for them, and we expect that to look different for everyone.

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