Records Centre Clerk Full-time Job

Closing Date: 06/01/2024

Under the general supervision of the Supervisor, Records Services the successful candidate will be required to follow procedures and use the records management system to retrieve records; meet required time frames for delivery; re-file returned records; accurately process records for destruction and accessions into the Records Centre; deliver to and pick up records from departments. Be proactively involved in the Records Program with emphases on the Records Centre processes. Ensure the Corporation Records Management program is in compliance with City of Mississauga standards and best practices are being met. This role is expected to be onsite 5 days per week as it is not a hybrid position.

Duties and Responsibilities

• Assist with controlling the storage and management of records in the Records Centre.
• Accurately perform the retrieval and refile of records.
• Accurately and safely perform the deliveries and pick up of records.
• Ensure all tasks and workflows are followed with accuracy and to expected standards and procedures.
• Verify with accuracy the box contents for records for accessions and destructions.
• Repairing/replacing damaged boxes or labels.
• Monitoring and tracking Records Centre activities and updating SharePoint team sites.
• Utilizing the Records Management system to fulfill required Records Centre functions.
• Upkeep, maintain and safeguard the Records Centre including cleanliness, managing access, and health and safety.
• Respond to requests and provide support to fellow Records staff.  
• Perform other duties as assigned.

Skills and Qualifications

• Minimum Grade 12 education.
• A valid Ontario “G” licence with clean driver’s abstract.
• Completed courses related to records management preferred.
• Knowledge of Records Management principles including records retention scheduling.
• 12 months previous experience working in a document management/record keeping capacity.
• Knowledge of relevant safety procedures and regulations and the ability to adhere to safe work practices that apply in a warehouse setting and handle equipment such as manual pallet trucks and mobile step ladders e.g. follow proper box lifting practices, moving boxes on ladders at heights up to 3.6 metres (12 ft) and wearing required personal protective equipment.
• Familiarity with office procedures and practices, including the use of bar-code reading equipment.