Time & Attendance Administrator Full-time Job

Under supervision of the Central Time and Attendance Supervisor, this position processes time and attendance related information, produces a variety of related reports, maintains related time and attendance records, and responds to enquiries from employees, management and outside agencies.  

Closing Date: 08/26/2024

Duties & Responsibilities

• Administers the processing of time and attendance records to ensure accurate and timely data for payroll processing.  
• Ensures the appropriate application of specific articles of the pertinent collective agreements.
• Researches and responds to a variety of time and attendance related enquiries from employees, management and outside agencies as well as providing reports and information as requested or required.
• Reviews sick and vacation balances and performs accrual or usage adjustments.
• Transfers time bank balances in the time and attendance system for employees with additional assignments or policy profile changes.
• Verifies employee set-up and/or master data changes transfers into the time and attendance system correctly, and works with employees, managers, and HRIS to correct errors.
• Processes time adjustments for in-scope staff relating to terminations, retirements, demotions, promotions, suspensions, disciplinary actions, arbitration awards, leaves of absences, retroactive pay and salary increments as needed.
• Reviews and corrects all time related errors in the time and attendance system prior to timesheet export and works with payroll clerks to resolve any pay-related issues.
• Coordinates additional timesheet exports required for off-cycle payroll batches.
• Assists with the review, development, implementation of standards, controls, processes, procedures, and forms related to time and attendance.
• Assists with testing time and attendance system software upgrades and enhancements as required. 
• Performs other related duties as assigned.

Qualifications

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:
•    Successful completion of a one-year post-secondary business-related program (i.e., Human Resources, Accounting, Business Administration).
•    Three years related experience in time and attendance processing, scheduling, or other payroll related activities.
•    Experience working with large scale ERP systems. Experience with SAP S4/HANA, SuccessFactors, and WorkForce would be considered an asset.

KNOWLEDGE, ABILITIES AND SKILLS:
•    Demonstrated knowledge of applicable legislation pertaining to both hourly and salaried staff in a unionized and non-unionized environment.
•    Demonstrated ability to read, understand and interpret payroll-related terminology, including collective bargaining agreements (CBA’s).
•    Demonstrated ability to use Microsoft Office Suite at an intermediate level (i.e., Microsoft Excel, Word, Outlook, PowerPoint and SharePoint).
•    Ability to recognize and investigate problems quickly and effectively, and to apply sound solutions to meet established deadlines.
•    Ability to express ideas and concepts effectively in oral and written form to a variety of audiences.
•    Ability to develop and maintain effective working relationships with all levels of civic staff, including senior administration.
•    Ability to provide objective, factual information to employees and management.
•    Ability to plan and organize and to work with minimal supervision.
•    Ability to interpret, and to make decisions in accordance with established policies and procedures.
•    Ability to maintain moderately complex records and to prepare reports from such records.
•    Ability to maintain sustained attention to detail.