Administration Support Full-time Job

The Administrative Support Analyst is responsible for contributing to Private Banking’s overall success by providing administrative support to the SVP Private Banking and Managing Director Wealth Credit Solutions. The Administrative Support Analyst will also be responsible for supporting the Financial Reporting Team, assisting with preparation and distribution of regular reporting.

 

Is this role right for you? In this role you will:

Support the Senior leaders with their expenses by:

• Preparing entries / transactions and supporting documentation to process payments
• Recording /inputting / documenting data to track, monitor and control expenses
• Providing supporting information reports to management to support decisions
• Verifying telephone bills/expense statements/preparing and submitting reports
• Championing a high performance environment and contributing to an inclusive work environment.

 

Coordinate meetings & provide logistical support for Senior Leaders by:

 

• Arranging meeting invites, agenda preparation, power point decks for partner and Team meetings
• Assist with the update of Consolidated reporting and dashboards
• Providing calendar support as necessary
• Arranging travel including booking and itineraries

 

Support the Financial Reporting team by:

 

• Assisting with the preparation of annual, quarterly and monthly financial analysis reports
• Maintaining email distribution lists
• Co-ordinate system access for all Private Banking users
• Assisting with the preparation and validation of quarterly and annual compensation payments

 

Contribute to the effective functioning of the Private Banking Head Office team by:

• Participating actively in team learning development activities and team performance achievements.
• Building effective working relationships across the team and with various business line and corporate function contacts
• Maintaining a high level of client service 
• Facilitating a culture of open and honest communication
• Actively participating and contributing to touch bases and team meetings
• Encouraging the generation of new ideas and approaches 
• Actively share knowledge and experience to enhance the development of all team members
• Developing and executing a meaningful employee development plan

 

Do you have the skills to enable you to be successful in this role? We would love to work with you if you have:

• University or Community College degree preferred in Finance or Mathematics
• 2 + years of Executive Assistant Experience
• Must have good knowledge of the broad Wealth management offering, including the services of Private Banking, and familiarity with the Bank’s International Private Banking offering.
• Strong knowledge of Private Banking operations and sales environments
• Knowledge of Process Mapping and Business Architecture, including use of related software/tools
• Thorough business analysis, analytical and creative problem solving skills 
• Proven judgment as issues can be complex and without precedent.
• Strong written and verbal skills required to prepare communications and interact effectively with other Bank departments and external parties;
• Excellent time management skills 
• Thorough PC skills including Excel, Word, PowerPoint
• Thorough knowledge of field various reporting tools
• Strong written and verbal communication skills
• Expert knowledge of Retail and Commercial Lending policies and procedures
• Previous experience with writing business cases is an asset
• Strong analytical skills
• Ability to work with others of varying levels, expertise and skills

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.