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Administrative Assistant Full-time Job

Jan 27th, 2025 at 16:00   Administrative Jobs   Montréal   26 views Reference: 11524
Job Details

Overview of The Role:

 

Under the supervision of the Vice President, Legal Affairs, Dairy Division (United States), you will provide administrative support to a team of lawyers. Your attention to detail and organizational skills will be essential in the production of various agreements and documents.

 

How You Will Make Contributions That Matter: 

  • Providing administrative support to the legal team
  • Tracking invoices and managing entries in the Ariba accounting system
  • Maintaining the department's budget
  • Assisting in the preparation of various legal documents
  • Editing documents (handwritten or dictated)
  • Using technological tools for the preparation and signature of contracts (DocuSign and others)
  • Managing calendars, correspondence, and necessary follow-ups
  • Opening and closing files
  • Keeping internal records and databases up to date
  • Planning and booking travel, as needed
  • Preparing expense reports
  • Performing any other related tasks

 

You Are Best Suited for The Role If You Have the Following Qualifications:

  • A minimum of 3 to 5 years of experience in a similar position
  • Excellent proficiency in Excel and MS Office Suite (Word, PowerPoint, Outlook, SharePoint) and Adobe Acrobat
  • Strong interest in using technology
  • Ability to anticipate needs, take initiative and work independently
  • Tact, excellent judgment, great attention to detail, accuracy, discretion, and autonomy
  • Customer service orientation and strong collaboration skills
  • Ability to work under pressure
  • Professionalism and sense of priorities
  • Good organizational skills, and professional curiosity
  • Spoken and written bilingualism (French and English) is essential. The candidate will need to communicate and collaborate with colleagues and other stakeholders by email and phone, in Quebec, the rest of Canada, and/or North America
  • Knowledge of the Ariba accounting system is a definite asset

 

As part of their duties, the incumbent will have to communicate and collaborate in English, both orally and in writing with colleagues or other stakeholders in Quebec as well as in the rest of Canada or in North America.

 

We support and care for our employees and their families by providing:

  • Competitive salaries
  • A hybrid work environment with the possibility to work from home 2 days a week
  • Advantageous corporate agreements
  • Full range of group insurance benefits
  • Group retirement pension plan with employer contribution
  • Purchase option of company stocks
  • Group RRSP
  • Health and wellness program in the workplace
  • Assistance program for employees and their families
  • Saputo products at a discounted price

 

Salary Range : $46 135 - $60 580

*Salary offers will vary commensurate with experience, education, skills, and training.

 

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.

Company Description
Making Good Food Is Our Passion, and we do it responsibly. Our caring teams process about 11 billion litres of milk annually into a diversified range of dairy and dairy alternative products sold in over 60 countries. With 65 manufacturing facilities and over 19,500 employees, we operate our leading business in Canada, the USA, Australia, Argentina, and the United Kingdom.