Administrative Assistant Full-time Job

The successful candidate must have good organizational skills, excellent time management and oral and written communication skills as well as a solid knowledge of IT systems in the banking sector. The incumbent must be able to work independently, exercise excellent judgment and demonstrate good problem-solving skills.

 

Main responsibilities

• Receive and redirect calls and emails and schedule appointments
• Prepare meetings and write minutes
• Provide general support to visitors
• Write and distribute emails, memos, letters, faxes and forms
• Participate on a regular basis in the preparation of scheduled reports
• Update policies and procedures
• Order office supplies and find new discounts and suppliers
• Pay invoices, reconcile expenses and submit expense reports
• Participate in the administration (such as registration requests) of the online customer portal
• Act as a resource person for the department and communicate with other administrative assistants to manage requests from management

 

 

Requirements

• Practical knowledge of spoken and written French and English in a professional context
• Excellent customer service and problem-solving skills
• Working knowledge of the Microsoft Office suite, including Microsoft Excel
• Excellent written and oral communication skills
• Ability to work independently and complete requested tasks with little instruction
• Good organizational skills and proven ability to manage multiple priorities and deadlines

Dynamic Funds is a wholly owned subsidiary of The Bank of Nova Scotia, headquartered in Toronto. Dynamique began in 1957 with the formation of a small investment club. As a pioneer, Fonds Dynamique already provided professional advice to the general public. Having become one of the most renowned wealth management companies in Canada, it today offers a wide range of products and services providing access to the main sectors, regions, asset classes and investment methods. It offers fixed and variable capital funds, products with tax advantages, fee-based programs as well as personalized solutions intended for well-heeled investors.