Ops Admin Assistant III Full-time Job

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Job Type:Fixed Term-Full Time  
Workdays:Monday to Friday (must be able to work ALL 5 days of the week)
Shift Hours:8:30 AM to 5:00 PM (must be able to work a minimum of 40 hrs. per week)
Shift Duration: 8 hours per day(requires flexibility with Start and Finish time)
Work Location:4156 MAINWAY BURLINGTON, ON L7L 0A7 Canada.
Hourly Wage: 19.42.

Responsibilities:

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.

• Researches and corrects errors resulting from incorrect pre-advice information.

• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.

• Prepares complex reports/presentations.

• Performs analysis using various software packages and databases (e.g. MS Access).

• Provides advanced office support knowledge and skills.

• Prepares and/or coordinates information for internal and external contacts.

Qualifications:

• High School Diploma, GED, or international equivalent.

• 2+ years' office warehouse support experience – Preferred.

• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills.

• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook).

• French is not mandatory, but it would be considered a plus.

• Accurate and rapid data entry.

Compensation and Benefits:

• 2 weeks of paid vacation after one year of service.

• Vision, health, and dental benefits after one year of service.

• Overtime.

• Weekly Pay/ Direct Deposit- Every Friday.

• Immediate access to UPS ‘Employee Discounts’ upon hiring.

• Paid training.

• Pension Plan.

• Free Onsite Parking.

• Opportunity for advancement within a Fortune 50 Company.