Posting Period: 27-Jun-2024 to 11-Jul-2024

Reporting to the Director, the Administrative Assistant performs a variety of specialized senior level administrative, secretarial and/or program related functions for the Director and the Section's management team in the performance of senior management functions. 

The primary functions associated with this position include but are not limited to:

• Performs specialized and senior level administrative tasks; including preparation, investigation, research, review, and the overseeing of projects.
• Communicates with various internal divisions in the coordination of projects and/or activities and liaises with external parties on administrative matters on behalf of the Director.
• Identifies, screens/prioritizes issues and initiates responses on behalf of the Director.
• Prepares and composes documents, summaries and reports.
• Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director on followed-up action items.
• Coordinates special events, workshops; coordinates meetings and schedules, and adjusts workplan to meet unscheduled events; organizes/coordinates and attends Management Team Meetings and monthly Manager Meetings.
• Provides work direction, training and guidance and acts as a resource to support/clerical staff.
• Reviews correspondence and documents for accuracy and conformity to policies and procedures and signing authorities.
• Locates/extracts and consolidates information required in reports and correspondence.
• Undertakes research/analysis and prepares reports on the various issues/findings.
• Organizes and maintains Director’s filing system.
• Prepares/processes documents and handles issues of a confidential/sensitive nature.
• Assists in the preparation of briefs, presentation/meeting materials.
• Develops and maintains linkages and contacts with staff, Councillors, and other levels of Government, ABCDs, the public, and private institutions that have regular contact with Director.
• Maintains an awareness of corporate/cluster/divisional administrative systems, issues and initiatives.
• Ensure that reports are finalized, and submitted to Council, Standing Committees and Community Councils adhering to closing deadlines.
• Identifies items for the Director that have potential impact on operations, compiles background information on agenda items to ensure information is readily available to Director. Monitors and reviews committee and council agendas, flagging items of divisional impact and identifies these issues and initiates responses.
• Makes recommendation of new/modified administrative functions and their implementation.
• Provides follow-up to assignments given to management staff; provides status reports to the Director.
• Assist in Budget information compilation of data for forecasting and co-ordination between sections/units.
• Monitors/maintains, purchasing records, invoices and items requiring Director’s signature.
• Maintains records related to budget administration.
• Arranges business travel including conference registration, accommodation and cash advances.
• Reviews accuracy of expense claims
• Organizes and maintains policy and procedure manuals.
• Operates computers utilizing and manipulating a variety of software packages.
• Reviews, prioritizes, distributes and/or responds to Directors mail, e-mails and enquiries as appropriate.
• Manages the Director’s schedule.
• Maintains various staffing records, such as attendance register, establishment lists, requests for staff, EOCR’s and individual employee files, on behalf of Director.
• Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractors.

Key Qualifications:

Your application must describe your qualifications as they relate to: 

1. Considerable experience in providing administrative assistance to senior management handling a broad range of administrative matters.
2. Extensive experience utilizing a variety of software packages, e.g. Word, Access, PowerPoint, Outlook, and Excel.
3. Experience in preparing and reformatting complex reports, correspondence and documents for Council and/or senior management staff.
4. Experience taking minutes at meetings and handling confidential documents and reports.
5. Experience with filing systems and the management of large volumes of information both hard copy and electronic.

You must also have:

• Excellent organizational and time management skills, including attention to details, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Excellent communication skills to deal effectively, both orally and in writing, with the Mayor and Council, media, senior government officials, and all levels of staff, and external agencies and organizations.
• Strong ability to draft correspondence and memoranda.
• Strong analytical and problem solving skills in combination with the ability to perform duties under minimal supervision.
• Ability to plan, schedule and organize work to meet changing timelines with minimum supervision.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and staff matters such as performance reviews and salary increments.
• Ability to provide work direction to other support staff.
• Ability to research and compile data in a timely fashion.
• Ability to utilize other software packages relevant to supporting the division’s core requirements (e.g., Project Tracking Portal).
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Number of Positions Open: 1

Posting Period: 26-Jun-2024 to 11-Jul-2024

Job Description:

As a member of a cross functional team within Toronto Water, the Engineer will provide engineering support to the facility management team and Wastewater Treatment section in the following functional areas: Capital Works Coordination, Plant Operations & Maintenance, Operational Coordination and Business Support. In order to deliver reliable, economical and effective services to the residents of the City of Toronto, major responsibilities will include:

Major Responsibilities:

• Plans, investigates and completes varied engineering assignments to address problems of moderate complexity and/or assists a Senior Engineer or Manager in addressing more complex problems related to wastewater treatment.

• Develops, reviews and implements detailed plans and recommends policies regarding program-specific requirements.

• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance, continuous learning and maintenance of all related data.

• Conducts research into assigned area ensuring that such research/analysis takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.

• Ensures that the project expenditures are controlled and maintained within approved budget limitations.

• Assists in preparation of capital and operating budget; defines scope and financial impact of projects/proposals.

• Provides technical advice, review and expertise, and utilizes standard engineering principles and practices to assist in the operation, development and maintenance of the division’s programs, facilities and equipment.

• Prepares engineering analysis and evaluates and recommends new systems, work procedures and technologies with the potential to improve performance of the division.

• Assists in the preparation of Terms of Reference documents, RFIs, REOIs, RFPs, RFQs, etc. for project scoping and procurement of technical services and equipment; evaluates bids, arranges for purchases and monitors outcome regarding same.

• Plans, investigates and prepares reports and recommendations concerning engineering problems of moderate complexity and/or assists senior engineers to resolve more complex problems.

• Ensures problem solving by use of a combination of standard procedures, modification of standard procedures or methods developed in previous assignments.

• Formulates design concepts for engineering problems and sets scope and parameters of design projects.

• Undertakes the testing and implementation of design concepts to meet functional requirements.

• Prepares and inspects drawings, engineering studies, specifications, plans and cost estimates as they pertain to construction or modification of the division’s facilities and operations.

• Conducts studies, surveys, research and development for the effective solution of engineering issues. Initiates and leads technical studies and projects.

• Directs project team staff to ensure timelines are met.

• Secures all engineering permits and approvals as may be required from external agencies.

• Maintains an up-to-date knowledge of technological developments in the field of engineering.

• Represents the City on committees, attends meetings and provides input. Liaises with the media, public, developers, consultants, stakeholders, councillors, other divisions and government agencies about projects, programs and developments.

Key Qualifications:

1. Must be licensed as a Professional Engineer by Professional Engineers Ontario with experience in the principles and practices of one or more branches of chemical, civil, mechanical, environmental or electrical engineering.

2. Experience in the field of wastewater treatment or comparable water industry experience as it pertains to the application of Engineering principles and practices related to the design, construction, operation and maintenance of treatment facilities.

3. Experience recognizing, diagnosing, and investigating process problems and taking corrective measures to ensure effective and efficient operations and compliance with the applicable regulations.

4. Possession of a valid Ontario "G" Class Driver's License and the use of a personal vehicle for site visits.

5. Demonstrated ability to participate in and operate as a fully accountable member of a multidisciplinary work team.

6. Strong analytical, communication and report-writing skills including ability to obtain information and prepare reports targeted at different audiences.

7. Strong interpersonal skills with the ability to establish effective working relationships with all stakeholders, employees, client departments, outside agencies, and/or politicians and other levels of government.

8. Proficiency in the use of computer software including Microsoft Office as well as engineering and project management applications.

9. Demonstrated ability to manage multiple assignments and conflicting priorities.

10. Working knowledge of the Ontario Water Resources Act, Sate Drinking Water Act and the related regulations.

11. Possession of a Class 4 Wastewater Treatment Operator's Licence, issued under the Ontario Regulation 129/04 established under the Ontario Water Resources Act would be considered an asset.

• Number of Positions Open: 7
• Posting Period: 31-May-2024 to 28-Jun-2024

•  

• Location and Shift Information: 

• 1 Position - Island Water Treatment Plant, 446 Lakeshore Avenue
• 1 Position - Water Central Service Yard, 545 Commissioners Street
• 2 Positions - Ashbridges Bay Wastewater Treatment, 9 Leslie Street
• 1 position at Richview Pumping Station, 551 Martin Grove Road.
• 1 position at 435 Kipling Ave
• 1 position at John Street Pumping Station, 28 Reese

Toronto Water is a dynamic City of Toronto Division with talented employees who are committed to service excellence and take pride in providing high quality water services in a safe and environmentally friendly manner. We offer careers that make a difference in the lives of more than three million people living and working in the City of Toronto.

We are hiring electricians and offering an opportunity to upgrade their skill with a paid

on-the-job training program for instrumentation control leading to permanent employment as an Electrical Instrumentation Control Technician (EICT). More information about working for Toronto Water as an EICT is available here: https://www.toronto.ca/wp-content/uploads/2024/05/870e-A1603743-SPWDElectricalInstrumentTec-2024-FinalWeb.pdf

Major Responsibilities:

At Toronto Water, Electrical Instrumentation Control Technicians (EICTs) ensure the optimal performance of electrical/electronic instrumentation equipment, control devices and systems in various infrastructure sites throughout the city. They also work with advanced water systems to help provide clean, safe drinking water for Toronto residents and businesses or with advanced wastewater treatment systems to help protect public health and safety. EICTs are also responsible for the installation, maintenance, and repair of equipment.

• Performs skilled trade work and is responsible for electrical, electronic instrumentation equipment and control system overhauling, installation and maintenance of all processes in advanced Toronto Water facilities.
• Inspects, tests, records, monitors, and performs analysis, evaluation, selection, integration, installation and maintenance on electrical, electronic and instrumentation control devices and systems used in major Water/Wastewater facilities and ensures compliance to all regulatory requirements and procedures.
• Utilizes process operations, sampling and laboratory analysis results to interpret equipment performance. Performs laboratory tests, checks and calibration as required.
• Utilizes a number of different computerized software systems, such as Process Control System (PCS) involving a SCADA-based system as well as a Performance and Operations Management System (POMS), a Work Management System (WMS), a Statistical Process Control (SPC), a Laboratory Information Management System (LIMS), and other related technology.
• Makes timely decisions and addresses/responds to alarm conditions and emergencies.
• Provides, updates and maintains the required documentation of all work area electrical maintenance activities.
• Initiates and expedites material purchase orders, issues tracking and payment documents receives materials, maintains inventories and records using computerized systems.
• Trains, assists and supports skilled, semi-skilled, and unskilled staff as required. Fosters and supports a team environment.
• Assists in the maintenance and cleaning of work areas.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Must be licensed in the Province of Ontario as an Electrician Construction and Maintenance (Licence 309A, Ontario College of Trades and Apprenticeship Act (OCTAA), 2009) or as an Industrial Electrician (Licence 442A, OCTAA, 2009). All Electrical Licences (309A or 442A) must be registered, valid and maintained with Skilled Trades Ontario (STO). Applicant name must match licence.
2. Experience in the operation, maintenance and repair of equipment for the generation and distribution of electrical energy at different voltages in an industrial environment. 
3. Completed program in Industrial Electronics/Instrumentations or equivalent practical experience in maintenance and calibration of process instruments and analyzers.
4. Experience in the utilization of computers, various software programs and applications, and the ability to make necessary calculations and interpret data.
5. Must possess and be able to maintain a valid Province of Ontario Class “G” licence and qualify for the City’s equipment operating permits and requirements, as determined by work location.

You must also have:

• Must obtain through examination by an agency recognized by the Ministry of the Environment, Conservation and Parks (MOECP), a valid Class 1 Operators Licence/Certificate in the appropriate discipline as per the applicable legislation within 90 days from employment start date. Should the incumbent be employed without holding any Operator Certification/Licence or an Operator-in-Training (OIT) Licence, they will be required to write and pass the Level 1 certification exam in the appropriate discipline within 90 days from their respective start date in this position.
• Knowledge of the maintenance, repair and troubleshooting of programmable controllers, remote terminal units and data communications circuits, pneumatic and hydraulic instrumentation.

• Understanding of the standard methods, technology, materials and tools used in Eelectrical/electronic/instrumentation control principles.
• Must be familiar with the Occupational Health and Safety Act, environmental legislation and the policies, procedures and regulations that apply to this work and have practical knowledge and be conversant with the current Ontario Electrical Safety Code and its practices.
• Ability to read, interpret and prepare layouts, diagrams, schematics and manuals.
• Knowledge of electrical controls and monitors as applied to programmable logic controllers, motor types, motor magnetic centers, lockouts and grounding.
• Knowledge of the processes, procedures and equipment used in automated process control in an industrial environment.
• Comfortable working in an industrial environment using hazardous chemicals.
• Strong interpersonal skills such as coaching, initiative, conflict resolution, problem solving, teamwork and an ability to effectively communicate both verbally and in writing.
• Strong analytical and problem-solving skills and interest in continuous learning and improvement.
• Must be available to work weekends/overtime/on call duty as needed as per Collective Agreement.

On-The-Job Training Program (Approximately 12 Months)

Should a successful candidate be employed without possessing the instrumentation
competencies required of this position, they will be required to progress through the various levels of the City's Toronto Water "EICT On the Job Training Program" by successfully passing the assessment requirements in accordance with the current training schedule.

Employees in this program shall receive the rates of pay applicable to the training rates for the EICT classification set out below:

• Training Rate 1: $41.24 (for first 6 months)
• Training Rate 2: $41.96 (6th to 9th months)
• Training Rate 3: $42.81 (after 9th months)
• Training Rate 4: $43.77 (after 12 months)

Posting Period: 25-Jun-2024 to 10-Jul-2024

Bring your creativity and collaborative approach to join our dynamic, multi-disciplinary Operations Support team contributing to the development and delivery of high-quality housing initiatives across the City of Toronto.

The Operations Support unit within the Housing Stability Services section focuses on reporting and data management, program and policy development, communications, training, and system administration. Reporting to the Housing Consultant, this Business Analyst role will focus on developing, documenting, and analyzing policies and procedures, business systems and processes, and management practices in order to make recommendations for improving efficiency and effectiveness of service delivery.

Major Responsibilities

• Documents and analyzes business systems and/or processes; identifies a range of feasible options for operations, policies, technology, data and information systems, and management practices; assesses the implications and viability for each option; and recommends changes to improve service delivery.
• Leads review/re-engineering sessions and business process mapping exercises with key stakeholders and senior management to document business processes, systems and data requirements, and identifies gaps and opportunities for improvement.
• Leads the collection, analysis and reporting of large data sets of operational and client demographic data, including analysis of users' needs and experiences, through various methods such as leading focus groups, workshops and user interviews in collaboration with a diverse range of partners.
• Leads the review of current Key Performance Indicators (KPIs) and the creation of new KPIs, using a Results Based Accountability (RBA) methodology for the analysis and reporting of program/unit outcomes.
• Develops and documents standard operating policies and procedures, as well as terms of reference and methodologies for review.
• Conducts analysis and determines key indicators to measure the effectiveness and efficiencies of service delivery methods, designs processes to track those indicators, and reviews financial and program reports and processes for Provincial, Federal and City funding programs.
• Prepares business cases, feasibility (including economic, organizational, operational, and technical impact) studies, project charters/plans, business/functional/technical requirements, design documents, training strategies/plans, and user documentation.
• Recommends and implements data management tools and software to improve program efficiency.
• Builds and manages cooperative relationships with inter-divisional teams and staff working groups, committees and external groups to coordinate projects associated with business systems.
• Prepares management reports, highlighting trending information/data and discrepancies, providing strategic advice and making recommendations on changes in business methods and processes, including in areas such as staffing levels and resource allocation, contracted services, management control tools and reporting, performance measurement, performance data reporting, best practices and program and service review.
• Creates and designs application and software testing processes to monitor system and software functionality. Ensures offerings are entirely functional and provide quality assurance for software products. Automated testing and problem-solving of various tasks that work towards implementation process.
• Creates training, education and communication materials to support new and/or modified business processes.
• Develops and delivers visual presentations, briefing materials and other documentation.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation, and initiatives by other levels of government.

Key Qualifications

1. Post-secondary education in a pertinent discipline to the job function (e.g. business or public administration), or an equivalent combination of education and related experience.
2. Considerable experience conducting data analysis, and working collaboratively with a diverse range of stakeholders to understand and transform business processes, including the design and facilitation of business process mapping (BPMN) and business process re-engineering, as well as developing continuous improvement plans.
3. Considerable experience developing complex tracking systems, as well as working with large data sets to create reports, dashboards, analyze data and prepare recommendations for senior management in the form of a deck, briefing note or other summary documents.
4. Considerable experience working with ETL and SQL databases for data import and report design.
5. Experience working as part of project teams to review and track requirements and scope documents.
6. Strong knowledge of project management methodologies, including the definition of project purpose and objectives, project activities, milestones and deliverables, monitoring and tracking progress.
7. Strong proficiency with Microsoft Office products to create reports, spreadsheets, presentations (e.g. Word, Excel, PowerPoint, Access), as well as other relevant application products to create work process materials (e.g. MS Project, Visio).
8. Ability to prepare schedules, statements, process maps and financial reports.
9. Ability to work independently in a demanding, fast-paced, constantly changing environment, and to manage multiple competing priorities.
10. Familiarity with public sector performance measurement and risk analysis, and the ability to research and track useful process and program measures for reporting the effectiveness and efficiency of divisional programs.
11. Highly developed communication (verbal and written) and interpersonal skills to effectively facilitate information sharing to update senior management, key stakeholders, staff in other divisions, community agencies and other levels of government.
12. Knowledge of the principles and practices employed in the effective analysis (both financial and general business processes) of business and government operations.
13. Understanding of systemic barriers, racism and discrimination faced by Black, Indigenous and equity-deserving residents and communities in Toronto.
14. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Number of Positions Open: 1 

Posting Period: 24-June-2024 to 15-July-2024

As a Human Resources Consultant, Workforce Reporting, reporting to the Manager Business Transformation & Change Management, you will be part of a team of highly skilled professionals who provide a variety of workforce data consulting, reporting, and analysis services to clients in the People & Equity Division and across the City.

In addition to preparing reports, dashboards and presentations, you will be engaging, advising and guiding clients to help them understand complex HR matters and tell their stories with data. The team’s work is critical in helping the City make data-driven decisions to implement effective workforce strategies. This means that you play a pivotal role in helping the organization to drive its strategic HR objectives.

Major Responsibilities:

• Consults with clients to understand their data, reporting and analytics needs and to determine the best way to address them using available data and tools
• Recommends data and metrics that help to enhance the client's story or call to action, and helps to identify meaningful insights through analysis
• Leads the response to assigned data and analysis requests, managing scope, and ensuring the end-product addresses the client's needs
• Develops, programs and maintains databases using tools such as MS Access and MS Excel, and maintains familiarity with workforce datasets
• Ensures data integrity and manages data sets by cleansing and mapping data. Performs data transformation on data from various sources for own use and to be used by the team; ensures data integrity and usability including through cleansing processes
• Ensures the timely delivery of assigned data, reports and analysis to clients
• Exercises sound judgement in the handling of sensitive and confidential requests, information and data
• Collaborates with team members on approaches to respond to requests, to assist with
• prototyping or testing, and to deliver analysis or assigned projects
• Demonstrates a client focus, helping clients to understand workforce data, how metrics are calculated, and how information can be appropriately used
• Conducts research, engages in continuous learning and keeps informed on workforce trends, benchmarks, etc.
• Participates in corporate and divisional projects as a workforce data and reporting subject matter expert

Key Qualifications:

1. Experience consulting with and preparing information for stakeholders at all levels to understand and best respond to their business needs
2. Considerable experience programming, designing and developing reports using tools such as Microsoft Access, Microsoft Excel and Tableau
3. Considerable experience developing reporting tools and appropriate methodologies, that assist with analyzing and interpreting workforce data and providing meaningful insights
4. Experience working in the HR domain or with HR Information Systems reporting, specifically with SAP or SAP SuccessFactors is an asset
5. Excellent problem-solving skills to manage complex requests and provide alternate, innovative strategies in response to client workforce data needs.
6. Strong oral and written communications skills.
7. Ability to successfully plan, organize and manage work both in a team environment and independently, as required.
8. Sound judgement and ability to handle matters of a confidential/sensitive nature; knowledge of and experience with the Municipal Freedom of Information and Protection of Privacy Act a strong asset
9. Knowledge of relevant human resources policies, procedures, collective agreement provisions and legislative compliance and experience with their application would be an asset.
10. Knowledge of accounting and/or costing methodology related to payroll, salary and benefits is an asset.

Note To Current City of Toronto Employees 

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Toronto is Canada’s largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people. Consistently ranked one of the world’s most livable cities, we are a global centre for business, finance, arts and culture. Join the award-winning Toronto Public Service as Solid Waste Collection Operator within our Solid Waste Management Services Division.

Major Responsibilities: 

• Operates a wide variety of collection vehicles and equipment independently or with a crew member.
• Moves carts/bags to the truck and uses appropriate mechanisms to dump or manually lift onto the truck.
• Operates mechanical equipment attached to vehicles/equipment in a safe and efficient manner.
• Lifts and loads garbage, recyclable materials, organics, organic yard waste and special pick up items such as household appliances, discarded furniture, wood, carpet and electronics.
• Places empty carts and containers back to the set out location in a tidy manner.
• Assists operator by signaling vehicle which is being maneuvered or backed up when on a two person crew.
• Drives vehicle to designated disposal facilities and unloads all materials in accordance with requirements of facility operator.
• Performs Daily Pre-Trip Inspection Report (Circle Check); identifies and reports vehicle and equipment malfunctions; maintains vehicle and equipment in a clean and tidy condition.
• Completes reports (e.g., Driver’s Collision/Incident Report) related to assigned duties and responsibilities.
• Operates 2-way radio or mobile phone.
• Performs other duties at this wage grade level or lower such as labouring type duties, maintenance and cleaning activities when not operating assigned vehicle or equipment.
• Performs work in a safe, efficient and courteous manner.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Must possess and maintain a valid Province of Ontario, Class “D” Driver’s License with “Z” endorsement and must qualify for the City’s equipment operating permits and requirements.
2. Must be familiar with requirements of the Occupational Health and Safety Act and its regulations for the safe performance of his/her duties and responsibilities or capable of obtaining familiarity of same.
3. Must possess and be able to maintain as appropriate, any valid Province of Ontario requirements to operate mechanized equipment.

You must also have:

• Good driving record and familiarity with location of major city streets.
• May be required to do shift work in conformance with the Collective Agreement.
• Ability to use or learn to use various technical devices related to the position.
• Ability to deal courteously with the public.
• Ability to communicate in relation to their job duties.
• Must be physically capable of performing required duties (accommodation will be provided in all parts of the hiring process as required under the City’s Employment Accommodation Policy and the Joint Modified Work Program in the Collective Agreement) and able to work in all weather conditions.

We thank all applicants and advise that only those selected for further consideration will be contacted.