Contract Administrator Full-time Job

Under the supervision of the Facility Manager: Maintenance Support, this position performs a variety of technical and administrator duties related to contract administration.

Duties & Responsibilities

• Oversees and inspects contracted services performed by suppliers and ensures these services conform to specifications, safety policies, work procedures, departmental policies, and related legislation and guidelines.  
• Monitors and processes invoices to ensure they accurately reflect the work completed, that expenditures are within approved budgets, and suppliers are paid as per their respective contracts.  
• Assists with the development of contract specifications.
• Supervises staff involved in the inspection of the work completed by contractors and updating contract files.
• Investigates and responds to enquiries from the public, civic departments and Facilities staff and proposes mutually agreeable solutions to problems.
• Maintains records related to contracts administration.
• Ensures that all contractors adhere to all Corporate and Department policies, procedures, standards and relevant legislation.  
• Coordinate work activities and communicates requirements to internal and external stakeholders. 
• Assists with the development of long- and short-range planning for Blanket Purchase Orders, Standing Offers and Supplier Rosters as they pertain to the City of Saskatoon Purchasing Policy. 
• Communicates with management on work progress and advises on problems that occur in the field.
• Provides technical support for contracts being administered. 
• Supports and promotes the health and safety of employees and the general public in accordance with the Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies and departmental procedures.  Maintains and monitors programs which affect public and employee health and safety.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a two-year, post-secondary business  related program, with five years’ related experience in contract management including procurement, specification development, contractor performance management and invoice payment. 

OR

• Graduation from a one-year, post-secondary business related program, with six years’ related experience in contract management including procurement, specification development, contractor performance management and invoice payment. 
• Possession of Facility Management Professional (FMP) is preferred.
• Possession of a valid Class 5 Saskatchewan Driver’s Licence.
• Current driver’s abstract demonstrating a safe driving record.
• A vehicle suitable for use in the performance of duties is required.
• Possession of, or ability to obtain, a valid first aid certificate.
• Knowledge of the City of Saskatoon Purchasing Policy (C02-045). 
• Knowledge of current corporate contract and document filing processes and practices. 
• Ability to communicate effectively both orally and in writing.
• Knowledge of The Saskatchewan Employment Act.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with staff, contractors and the public.  
• Ability to establish and enforce work standards including safe conduct on the job.
• Skill in use of computers with related software applications.