Executive Assistant & Coordinator Full-time Job

RBC Corporate Citizenship and ESG is a high-performing team that leads the execution of the RBC Purpose Framework.

The Executive Assistant & Coordinator plays a key role in the efficient and seamless operation of the team. This position takes a lead role supporting executives with deliverables to senior bank executives, management committees and internal and external stakeholders. The role provides administrative and operational support to ensure the smooth running of all the operational and administrative aspects of the team.

 

What will you do?

• Effectively represents the VPs and business unit through professional and collaborative interactions with executive assistants across the enterprise. 
• Anticipate issues and initiates appropriate actions to ensure the most effective use of the VP’s time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriate
• Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
• Proactively manages the VP, Social Impact & Innovation’s calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as required 
• Manages travel arrangements for efficiency and cost effectiveness 
• Acts as the first point of contact for key external stakeholders,
• Lead the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.
• As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savings
• Support for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct) 
• Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning .

 

What do you need to succeed?

Must-have:

• College Diploma or University graduate preferred or equivalent experience.
• 5-7 years of Executive or Administrative support experience supporting busy executive leaders.
• Superior proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating, research and presentation skills.
• Exceptional organizational and time management skills specifically around calendar administration, scheduling, ability to organize, plan, and schedule events.
• Strong interpersonal skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
• Sound judgement in decision making; strong problem-solving skills and resourceful in working with others and representing the office of the senior executive.
• Anticipate the needs of the senior executive and flag questions or opportunities before issues arise.
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.

 

Nice-to-have:

• Capability with project management tools (Mural, Evite)
• Technical savvy. Comfortable with enterprise technology (Workday, Concur, Archer, MyMarketplace)
• Related experience within a matrixed corporate environment.

 

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team.
• Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.
• Significant exposure to stakeholders across multiple businesses.
• Interesting, complex work that makes a difference in peoples’ lives.
• A collaborative culture that recognizes innovative business ideas.

 

 

 

Job Skills

Communication, Data Entry, Deadline Management, Detail Design, Detail-Oriented, detail-oriented and adapt to changing project requirements quickly to meet business goals (Duplicate of Adapt Quickly, Always Learn), Detail Planning, Email Services, Excel PowerPivot, Goal-Oriented, Microsoft PowerPoint, Office Administration, Organizing, Presentation Software, Project Management, SharePoint Power User, Spreadsheet Software, Task-Oriented, Team Communication, Teamwork, Time Management, Time-Oriented, Word Processing Software, Workday

 

 

 

Additional Job Details

BAY WELLINGTON TOWER, 181 BAY ST:TORONTO

TORONTO

Canada

37.5

Full time

HUMAN RESOURCES

Regular

Salaried

2024-04-19

2024-04-26

Royal Bank of Canada (RBC; French: Banque Royale du Canada) is a Canadian multinational financial services company and the largest bank in Canada by market capitalization. The bank serves over 20 million clients and has more than 100,000 employees worldwide.[2] Founded in 1864 in Halifax, Nova Scotia, it maintains its corporate headquarters in Toronto and its head office in Montreal.[2] RBC's institution number is 003. In November 2017, RBC was added to the Financial Stability Board's list of global systemically important banks.