All jobs within 300 km around Mississauga in Administrative Jobs

Overview

Overview

With the retirement of the current Executive Assistant, an exciting opportunity has opened to play a pivotal role in supporting the Senior Vice President of People, and the Senior HR Leadership Team. The Executive Assistant, Human Resources is integral to the success of the HR function, ensuring seamless execution of daily operations, managing priorities, and enhancing efficiency through expert schedule management and discretion in handling sensitive information. Acting as a trusted partner, this role anticipates needs, coordinates priorities, and fosters collaboration, making a meaningful impact on the team’s overall success

Any MLF team member interested in being considered for this role are encouraged to apply online by February 07. Applications received beyond that date are not guaranteed consideration.

Key Responsibilities:

Strategic Support:

• Provide day-to-day executive support to the SVP, HR, and the Senior HR Leadership Team, including attending to operational and strategic needs.
• Act as a trusted partner to the SVP, enabling them to focus on strategic priorities by managing critical tasks and deadlines.
• Prepare and refine high-quality PowerPoint presentations and materials for internal and external audiences, including the Board of Directors and the Senior Leadership Team.

Meeting and Calendar Management:

• Manage a complex calendar by arranging meetings, resolving scheduling conflicts, and proactively planning for upcoming commitments.
• Coordinate meeting logistics, prepare agendas, take minutes, and track follow-up actions to ensure accountability and progress.

Confidentiality and Information Management:

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Manage correspondence by reading, researching, and routing inquiries, drafting communications, and ensuring timely responses.

Operational and Travel Coordination:

• Organize travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics for domestic and international trips.
• Liaise with internal and external stakeholders to build and maintain positive, mutually beneficial relationships.

Administrative Excellence:

• Streamline administrative processes to enhance efficiency across the SVP’s office and the HR function.
• Anticipate and address the needs of the SVP and team, ensuring seamless daily operations.

What You’ll Bring:

• Education: Post-secondary education in Business Administration or a related field is preferred.
• Experience:
  • Proven success and experience providing high-level administrative support to senior executives.
  • Previous experience and a desire to work within a fast paced and global enterprise organization
• Technical Skills:
  • Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
  • Strong aptitude for creating impactful, professional presentations.
• Communication Skills: Exceptional written and verbal communication skills, with the ability to convey information concisely and effectively.
• Organizational Excellence: Outstanding organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
• Discretion and Integrity: Demonstrated ability to handle sensitive and confidential information with professionalism.
• Collaboration: Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Problem-Solving: Proactive and resourceful, with the ability to anticipate needs and resolve challenges effectively.
• Values Champion: Commitment to upholding Maple Leaf Foods’ Leadership Edge values in all interactions and responsibilities.

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• A hybrid work model that embraces remote work for eligible roles, helping team members achieve work-life balance—combining the best of both spending time working remotely, benefitting from focus time, and purposeful collaboration in the office setting. 
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

This position troubleshoots and communicates documentation discrepancy issues with customers and foreign origins. This position audits commercial documents, applies harmonized tariff schedule codes for accurate duty assessments and ensures all federal requirements are met. This position handles general customs brokerage activities and general office and data entry tasks.

Responsibilities:

Preparation of customs entries and forwarding freight to designated locations. This may involve interface with international and domestic carriers, overseas offices, and importers.
Prepare Customs entries and follow-up with the clearance process on all entries prepared.
Communicate documentation discrepancies to client and supervisor.
Coordinate freight delivery to designated locations.
Resolve finance and accounting reconciliation exchange issues.
Responsible for filing entries to customs via GBS-CM in a timely and accurate manner.
Responsibilities may include scanning entries into the imaging system meeting allotted and sensitive time requirements.
Administrative responsibilities include preparation of reports/presentations and analysis using various software packages and databases.
Daily follow up on documentation discrepancy issues which requires the ability to troubleshoot and communicate effectively, both verbally and in writing with customers and foreign origins.
Establish and maintain client relationships.
Position may require a weekend schedule on a department rotation basis and not limited to working a holiday schedule based on the needs of the operation and requirements of the account.

Qualifications:

High school diploma, GED, or International equivalent
Basic knowledge of customs operations, laws and regulations, and other government departments
Basic computer skills
Basic understanding of HS system

Shift:
Permanent Full-time job (40 hrs per week)

Monday to Friday from 5 pm - 1:30 am (Evening shift)

UPS Capital (UPSC) is the financial services branch of the company, established to meet the financial needs of businesses while accelerating money and goods through their supply chains. By combining financial services with all other UPS capabilities, UPS Capital creates a key link in the UPS global commerce synchronization strategy.

The UPS Capital Business Development Representative researches opportunities through lead database and data mining of UPS and other accounts to identify leads. He/She expands advanced BD opportunities by identifying customer needs, developing financial solutions for customers, obtaining customer commitment, and successfully implementing financial solutions. This position monitors and maintains account relationships to ensure seamless integration of new business and continued customer satisfaction. 

Hybrid Field Sales Role (1x per week in office required - Burlington, ON)

Shift: Mon to Fri 8:30am to 5pm

Responsibilities and Duties

• The UPS Capital Business Development Representative interacts with various sales resources (e.g., UPS, Supply Chain Solutions (SCS), external contact, etc.) to uncover new sales prospects and further connect with prospects to initiate supply chain risk conversation to position appropriate insurance solution.

• He/She conducts prospecting meetings to qualify potential customers (e.g., identifies key decision-makers, assesses current supplier situation, analyzes financial status, etc.)

• This position conducts sales calls (e.g., face to face and phone) to C-level contacts to obtain customer commitment to use UPSC services.

• Conducts sales presentations to communicate the benefits of doing business with UPSC

• Develops customer implementation timeline and action steps to ensure smooth implementation of UPSC products into the customer supply chain, including risk mitigation strategies with the customer and/or working with internal operational and security personnel

• Assesses customer’s needs, customer care requirements, and overall position in the buying cycle to determine sales opportunities

Knowledge and Skills

• Applies Service, Product, and Customer Technology Knowledge: Demonstrates familiarity with the core service offerings across business units and deep familiarity with product, service, and customer facing technology offerings of at least one business unit; demonstrates knowledge of competitors' offerings and the features of their products, services, and customer facing technology solutions; describes types of customers that would benefit from selected offerings; compares and contrasts UPS's and competitor's products, services, and customer facing technology solutions; able to compare and contrast the customer's experience of engaging with UPS and primary competitors across all touch-points; summarizes positive and negative gaps; develops plans to leverage advantages and correct disadvantages

• Assesses Business Needs: Identifies current and future needs of the customer or business; understands how business needs dictate the project’s requirements, project direction, business objectives, and resource allocation; makes recommendations on the solutions-design phase of the project

• Conducts Competitive Analysis: Demonstrates a basic understanding of competitor’s tactics, product/service offerings, and strategies; translates competitor performance and actions into implications for UPS

• Conducts Customer Analysis: Demonstrates some advanced knowledge of how to conduct customer analysis using common sources of information to identify customer facts and trends; collects standard research data about current and prospective customers with some guidance; identifies and develops lists of prospective customers; assists with identifying instances where customer needs or expectations are not being met; drafts promotions of products, services, and features based upon research with oversight from others

• Creates Account Strategies: Helps define and create specific documented account strategies; evaluates key financial indicators to establish account strategies; leverages sales and service resources to meet basic customer needs; recognizes overlap between customer needs and external industry trends

• Solicits and Gathers Information: Demonstrates a general knowledge of techniques for soliciting and gathering information

• Solves Customer Problems: Recognizes when customers are having issues; identifies resolution to basic customer issues and recommends solutions

BASIC QUALIFICATIONS:

• Must be authorized to work in Canada

• Some travel required within Canada and the U.S.

• Experience in the insurance or logistics industry is preferred

• Bachelor’s degree in business, Marketing, Risk or Finance preferred

• 3-7 years previous sales experience

• Candidates must either have or are expected to obtain their level 1 RIBO (Ontario Insurance) license within 90 days from their start date (both Internal/ External Candidates)

• Existing RIBO or OTL or LLQP license would be an asset

• Computer Skills, Microsoft Excel

• French, Mandarin, Hindi & Urdu is an asset but not mandatory

OTHER CRITERIA

Employer will not sponsor visas for position.

Overview

Overview

Overview

Overview

Overview