All jobs within 300 km around Olds in Administrative Jobs

Our Store Colleagues are inspired doers. They help provide a positive in-store shopping experience by ensuring the store is always ready with available products that meet customer needs to live life well.  Our Clerks inspire our customers through delightful conversation and knowledge of products.

What you’ll do 

• Provide great customer service by ensuring the store shelves are stocked and by responding to customer needs
• Maintain and stock product displays and shelves that meet company standards
• Ensure accurate product scanning and identify inventory needs and assist with ordering
• Setup company-directed promotions and programs
• Keep department areas neat and ensure health and safety standards 

Who you are 

• A team player with an attention for detail
• Driven and able to work independently in a fast-paced environment 
• Resourceful and courteous when resolving customer questions
• Motivated to learn new things 

Experience you bring

Good news! No previous experience is required. We provide you with training to set you up for success!

What you bring 

• Flexibility to work a variety of departments and hours which may include days, evenings, and weekends
• Able to move up to 50lbs and in constant mobility for an entire shift

3 Clearview Market Way, Red Deer, AB

Reporting to the Service Administration Supervisor, the Service Administration Advisor is responsible for coordinating the Maintenance Work Order administrative process including document control, internal communications, Service Excellence governance and other work order activities.

As the Service Administration Advisor – you will track and provide updates on Maintenance Work Order progress from creation of the service request form, through repair execution to final review activities leading to Work Order closure.

We are seeking individuals who understand the value of customer relationships and providing customer centric solutions.

We look forward to you joining our team!

Job Description:

• Responsible for Service Request process including: account verification, credit approval, review & application of marketing programs, compile product service history, service letters, and Dealer Product Support results
• Verify that Service Request provides clarity to align scope / budget and schedule agreed to in quote
• Provide visibility to any threats or risk to Finning discovered while researching service history, nature of repair, or other factors that disclose a potential of risk to the business; create visibility during repair execution and participate in applicable Key Stakeholder conversations
• Attend Scheduling and PRE/ MID / POST Job meetings, capture action items, document smart action plans and update commitment dates
• Identify & communicate risks such as bid variance, rework, and threats to commitment dates
• Understand & coordinate site training & site access clearances for Finning Service Technicians as required
• Communicate any deficiencies (Labour, 3rd party billing, check sheets, service reports, parts returns / core credits) and follow up on completion
• Initiate closure documentation and job closure activities as per checklist ensuring that the Work Order is complete

Qualifications:

• Degree or Diploma with focus on Business, Accounting or Administrative preferred
• Solid understanding of project management:  scope, schedule, budget, risk, communication, change management and stakeholder management
• Excellent communication skills, both verbal and written
• Service-oriented mindset, attention to detail and the ability to adjust priorities to match urgency
• Knowledge of document control, billing, repair, and work order processes is beneficial
• Performing a similar role in a Dealership or Coordination Role in Construction / Oilfield / Forestry / Marine or Site / Field Administrator is an asset

Note:

• This position is based out of our Red Deer location
• Permanent, full-time role
• Competitive salary, pension, and benefits
• Employee Share Purchase Plan and RRSP options
• Paid vacation

Overview

Overview

Overview

Overview

As the Executive Assistant (EA) you will provide full administrative support to the Group Chief Experience Officer (CXO). This involves senior administrative responsibilities and management of administrative processes and procedures. 

 
You will require a comprehensive understanding of the management of an executive office, organizational structure, priorities, commitments, and goals. As this role is part of, and supported by, a team of Executive Assistants; the successful candidate must be collaborative and have a strong team mentality to be successful. The role requires exceptional communication skills and the ability to work both independently and with broad directives and/or minimal direction. The successful candidate must demonstrate a high standard of excellence, resilience, resourcefulness, and creative problem solving. 

 
This position deals with highly confidential information and requires the ability to exercise considerable discretion, judgement, and independent decision making. The position involves constant multi-tasking and the need to make independent decisions regarding the management of sensitive internal and external information. 

 
A varied, exciting and demanding role, at times the stress level of this role is moderate to high. The work is high volume and fast-paced and deals with a broad spectrum of internal and external issues, stakeholders, and priorities. Accuracy and attention-to-detail are essential in this environment with little to no room for error. 

 
Key Responsibilities: 

Key responsibilities will include, but will not be limited to: 

• Act as an ambassador to the CXO’s office, ensuring those engaging with it have a positive experience and works to positively influence the reputation of the CXO’s office for guests, WestJetters, and other stakeholders. 
• Provide the full spectrum of administrative support to the CXO, including managing correspondence, screening requests from internal and external parties, completing and approving expense reports, reconciling and approval of purchase orders and invoices. 
• Strategically manage the CXO’s calendars and schedules. 
• Share information and feedback on behalf of the CXO as appropriate, be open and receptive to questions, opinions, concerns, ideas, constructive criticism, etc. 
• Take the lead role in the planning and execution of the CXO’s commitments, including communications, meetings, presentations, reporting submissions, travel and events. 
• Reviews and ensures completeness and accuracy of documents flowing to and from the CXO office, including managing the storage and security of confidential files. 
• Working collaboratively with relevant stakeholders, assists with drafting, collecting, and/or organizing accurate presentations, reports and correspondence for the CXO to deliver to the Board and Committees, and to the Executive Leadership Team. 
• Research and profile external contacts to help the CXO prepare for engagements. 
• Filter, delegate and respond to email, telephone, and social media correspondence on behalf of the CXO. 
• Attend meetings, presentations and seminars when delegated. 
• Manage special projects when necessary. Examples of special projects can be (but not limited to) coordinating office renovations or moves, planning offsite meetings and events / functions, ordering office supplies, etc. 
• Play a critical support role with assisting the executive team and emergency response team in emergency response situations. 
• Gather data from the CXO’s direct reports and coordinate necessary reporting. 
• Brief the CXO on relevant issues and provide the CXO with reliable and timely advice, support, and liaison services, allowing him/her to focus on the delivery of WestJet strategic priorities and goals. 
• As required: coordination, collection, and management of Committee materials according to tight deadlines for quarterly Board and Committee meetings. 
• Work with the full EA team to help coordinate Board meeting event management, including but not limited to travel arrangements, meeting room management, catering, Board dinners, etc. 

Experience and Qualifications:  

• Minimum 10 years’ related experience in an Executive Assistant or Senior Administrative Assistant role.  
• Office Management or Business Administration degree from a recognized post-secondary institution is preferred. 
• Advanced knowledge and high proficiency in Outlook, Word, Teams, Power Point; and intermediate knowledge of Excel required. 
• Superior organizational, research, analytical, and time management skills. 
• Excellent negotiation and problem-solving skills. 
• Experience with working with a high degree of diplomacy and good judgment.  
• Maintains strict confidentiality: exercises considerable discretion and judgement identifies conflicts and resolves appropriately.  
• Provides a high level of customer service to internal and external stakeholders; holds themselves and others to high standards of quality.  
• Proven consistency and reliability. 
• Ability to analyze information and summarize messages, champions WestJet as a thriving, successful and profitable business. 
• Ability to communicate effectively with internal and external stakeholders at all levels is essential. 
• Superior written and verbal skills with the ability to respond to various levels of guests, WestJetters, vendors, and other business correspondence on behalf of the Executive(s). 
• Asks questions to clarify or challenge change efforts and seeks out additional information to gain a better understanding of change efforts. 
• Is enthusiastic about what they do; displays drive and energy; ‘rolls up sleeves’ to accomplish goals; highly self-motivated and demonstrates initiative consistently. 
• Ability to own and is accountable for making independent decisions; understands full impact of decisions; consults with people; accesses information and analyses facts from a broad viewpoint; balances the needs of stakeholders; has confidence in decisions; identifies core principles and applies them consistently to decisions. 
• Proactive and able to identify tasks that need to be completed without being instructed. 
• Ability and willingness to see what needs to be done before and without being told. 
• Excellent time management and organizational skill set; follows up to ensure other people’s contributions are on schedule; anticipates problems and ensures contingency plans are available and actioned if needed; meets deadlines; highly detail-oriented with the ability to multi-task and manages time (both their own and the CXOs) effectively. 
• Builds and manages networks and relationships with internal and external customers, establishes needs and reviews requirements; builds respect rather than simply seeking to be liked; represents WestJet professionally. 

The benefits of being a WestJetter:  

WestJet provides all WestJetters with a competitive total rewards package.  On top of that, we offer:   

• A fun and friendly culture with colleagues who work together to win  
• Travel privileges for you and your family, effective from your start date
• Savings and Benefit programs that are flexible to meet your specific needs  

Posting Close Date: 03/19/2025    (Please note the posting will close at 11:59pm MST

Overview

Job Description

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate will be responsible for supervising other employees.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must be well-organized.
• The candidate should be a good team player.

Additional information

Transportation/travel information

• The candidate has access to public transportation.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.

Location: 180 George Craig Blvd NE, Calgary, AB T2E 7H2

How to Apply

To apply, please use the provided options and submit your application if you are interested.

By email

[email protected]

Make your mark while you grow your career! The Site Inventory Analyst is responsible for analyzing and managing inventory data, attributes, systems and processes for multiple operating areas within the company. Working alongside business units, buyers, master data, warehouse personnel and systems support teams, the Analyst is responsible for facilitation of supply and demand management and the analysis and improvement of inventory processes, data and tools

• Job location: Fort McMurray, Alberta (Albian operations) 
• Shift schedule: 4 x 3, 10-hour shifts
• Safety sensitive position: Yes
• Application deadline: March 9, 2025

Please note, this is a temporary, 18-month contract position. 

Key Accountabilities:

• Understand, manage and analyze supply chain data, including item master, work order, vendor, inventory ledger and transactions, purchasing records, warehouse operations records, spend and assets information
• Work directly with business area partners to understand maintenance execution requirements, forecast and manage fulfillment.  Monitor stock levels and incoming supply to reduce operational risk.
• Facilitate and provide point of contact for cross-functional team communication.  Present and share information across diverse stakeholders.
• Use business intelligence tools to assess and improve supply chain accuracy, optimize supply/demand (increasing service, mitigating risk, reducing holding cost) and implement standardization opportunities
• Identify business process gaps to manage and deliver process improvement initiatives, including communication and change management of stakeholders
• Collaborate with leadership to incorporate policy and procedural changes into work practices

What You Bring to the Role:

• Typically 5+ years of direct experience in supply management or inventory control, consulting, data management, business analysis, planning, or relevant discipline.
• Experience with:
  • ERP systems (JD Edwards, Maximo, SAP)
  • Supply chain operations processes 
  • Reporting and data visualization tools (Tableau, Spotfire, OBIEE, etc.)
  • Microsoft Excel and PowerPoint at an advanced level

What We Offer:

• Competitive salary
• Company Sponsored Fly-In/Fly-Out from Calgary or Edmonton, Alberta 
• First class camp facilities
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program