378 Jobs Found
Administrative Assistant Contract Job
Administrative Jobs PembrokeJob Details
The incumbent routinely provides a wide range of administrative and secretarial support services for the Health & Community Studies Department Chair, faculty and students. As the first point of contact for multiple stakeholders, the incumbent provides a welcoming and professional experience. The incumbent is conscientious, proactive and respects confidentiality.
Duties and Responsibilities:
1. Provides administrative and secretarial support to the Academic Chair.
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Anticipates the needs of the Academic Chair and provides timely and professional administrative supports;
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Maintains the Academic Chair’s calendar. Schedules and recommends appointments, cancellations, and postponements when scheduling conflicts arise;
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Communicates widely for the department by writing email messages, letters and memos and creating first-draft reports and other documents as required by the Academic Chair;
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Liaises with other College units, as required, in order to assist the Academic Chair in responding to a wide range of systems and processes;
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Provides hospitality as the first point of contact with students, faculty, and external stakeholders;
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Prepares files for the Academic Chair’s review prior to appointments with students (researching student records as required);
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Answers the telephone, greets students and clients, and handles their concerns and inquires;
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Processes and handles incoming and outgoing mail;
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Develops and maintains various department and program-related systems and processes;
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Maintains the department’s general and archival filing system including electronic records;
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Processes relevant data and forms for programs and student records management for the department (i.e. student grade changes, exemptions, supplemental exams, class lists, correspondence);
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Arranges travel for out-of-town meetings for the Academic Chair and faculty such as car rentals, flights, hotel accommodations;
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Assists the Academic Chair with selection committees for the hiring of faculty and staff; including managing documents for the committees, preparing for the logistics of interviews, and providing hospitality when greeting applicants.
2. Assists the Academic Chair and faculty with administering and adhering to college policies and procedures:
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Distributes and ensures prompt return of a variety of student-related documents including: advanced standing, exemptions, incomplete grades, supplemental grade assignments, plagiarism. Learning contracts, prior learning assessment and PLAR recognition initiatives, withdrawals and course add/drop requests;
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Supports the administration of program assessment tools (Key Performance Indicators and course assessments);
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Attends to processes related to student enrolment management systems and procedures by locating directives and following processes and timelines as required;
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Attends to processes related to Comms course outline submission deadlines and produces Comms outline completion reports for review by the Chair;
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Acts as the departmental hub in the dissemination of accurate and timely information.
3. Organizes and attends to details relating to all department meetings:
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Communicates broadly within the department and arranges meetings for:
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Program Advisory Committees (PAC)
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High Risk meetings
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Faculty/Staff meetings
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Evaluation & Promotion / Final Grades
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Program Quality Review
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Student meetings
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Outside Stakeholders
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Canadian Association of Schools of Nursing (CASN)
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This work includes booking rooms, preparing related materials, ordering and arranging for meeting refreshments as required;
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Creates, posts and distributes minutes and other meeting-related documents;
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Maintains committee member lists;
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Supports Program Advisory Committees, collates information, provides initial drafts of annual reports and takes minutes as required.
4. Coordinates administrative deadlines
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Assists the Chair in the development of routines and procedures for the smooth function of daily operations;
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Handles inquiries and concerns regarding on-going department activities and programs.
5. Provides hospitality for and general orientation to new professors/instructors.
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Assists new professors/instructors by explaining regular procedures.
6. Performs other related duties as assigned
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Assists with College functions as required;
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Provides backup assistance when other department support staff are absent.
Required Qualifications:
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Minimum two (2) year diploma in Executive Office Administration or equivalent;
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Minimum three (3) years experience in a busy client-centered service environment operating within large complex systems. Experience in writing routine correspondence and in developing and drafting reports. Experience managing simultaneous deadlines with minimal supervision.
*This position is paid at Payband E
*Vacancy is for P21265
Administrative Assistant
Algonquin College
Pembroke - 14.63kmAdministrative Jobs Contract
27.81 - 32.24
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Parts counter clerk Full-time Job
Administrative Jobs RenfrewJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience although having experience is an asset
Computer and technology knowledge: Inventory control software, Internet
Parts specialization: Automobile
Location: 159 GARDEN OF EDEN ROAD, Renfrew, ON K7V 3Z8
Shifts: Day, 08:00 to 18:00
Transportation information: Valid driver’s licence
Work setting: Repair and service establishment, Retail business, In sho
Physical Requirements:
- The candidates should be able to work in a fast-paced environment
- The candidates should be able to work with attention to detail
- The candidates should be able to work in tight deadlines
- The candidates should be able to handle weight Up to 45 kg (100 lbs)
Other Requirements:
- The candidate should be client focus, dependable, organized, and reliable
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorized (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to answer telephone and relay telephone calls and messages
- The candidates should be able to clean and maintain office, supply area or warehouse
- The candidates should be able to set-up displays of retail parts and accessories
- The candidates should be able to perform general office duties, ship, deliver or pick up parts, products or equipment
- The candidates should be able to identify, label and catalogue items received, store items in warehouse, tool room or supply area
- The candidates should be able to issue and distribute parts and supplies for internal use
- The candidates should be able to receive, unpack and sort incoming parts, supplies and materials
Benefits:
- The candidates will get group insurance benefits, life insurance, vision care benefits, disability benefits, health care plan, and dental plan
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, writing sample, and cover letter) through below mentioned details.
By email
hr@georgejackson.toyota.ca
By mail
159 GARDEN OF EDEN ROAD
RENFREW, ON
K7V 3Z8
In person
159 GARDEN OF EDEN ROAD
RENFREW, ON
K7V 3Z8
Between 09:00 AM and 06:00 PM
By fax
613-432-6409
Parts counter clerk
GEORGE JACKSON TOYOTA
Renfrew - 65.98kmAdministrative Jobs Full-time
20 - 27
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Office administrator Full-time Job
New Horizons Truck Driving School Inc.
Administrative Jobs KanataJob Details
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
How to apply
By mail
1390 Prince Wales Dr. suite 102Ottawa, ONK2L 3N6
Office administrator
New Horizons Truck Driving School Inc.
Kanata - 124.49kmAdministrative Jobs Full-time
30
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ScotiaMcLeod Administrative Associate Full-time Job
Administrative Jobs KanataJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT’S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
#LI-Onsite #LI-HA1
ScotiaMcLeod Administrative Associate
Scotiabank
Kanata - 124.49kmAdministrative Jobs Full-time
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WAREHOUSE CLERK Full-time Job
Administrative Jobs KanataJob Details
This position performs basic administrative responsibilities including preparation and analysis of reports, compilation of information from various sources, and analysis using various software packages. Employee may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general warehouse duties including word processing, data entry, auditing/rewrapping damaged packages, answering phones, and other duties as assigned.
Location and hours:
Located at 8825 Campeau Drive, Stittsville, ON
Days: Monday to Friday
Hours: Starts between 4:30 AM to 5:30 AM (Approx), ends between 8:00 AM and 9:00 AM. Guaranteed at least 5-hour shifts based on delivery volume.
Responsibilities:
-Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
-Researches and corrects errors resulting from incorrect pre-advise information.
-Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
-Physically handling/moving and re-wrapping packages. (Lifting up to 70 lbs unassisted)
-Performs analysis using various software packages and databases
-Provides advanced office support knowledge and skills.
-Prepares and/or coordinates information for internal and external contacts
Compensation and Benefits
-Starting rate $17.30 (guaranteed pay progression up to 24.65 after 48-month progression).
-On site parking
-Casual dress
-Tuition reimbursement up to $3000 per semester (conditions apply)
-Health and Dental Benefits after 1 year
-Employee Assistance Program (wellness)
-Unionized position.
-Full training provided.
Qualifications:
-High School Diploma, GED, or international equivalent
-Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
-Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
-Accurate and rapid data entry
WAREHOUSE CLERK
UPS
Kanata - 124.49kmAdministrative Jobs Full-time
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Senior Administrative Assistant Full-time Job
Administrative Jobs OttawaJob Details
Requisition ID: 16665
Department: Emergency & Protective Services Dept.
Service: Ottawa Paramedic Service
Employment Type: 1 Full-time Temporary-Up to 1 year
Work Hours: 35.00hours per week
Affiliation: Non Union/Non MPE
Salary Information: $64,175.02- $75,085.92 annually (2024 rates of pay)
Location: 2465 Don Reid Drive
City: Ottawa, ON
Job Category: Ottawa Paramedic Service
Application Close: 03/04/2025
JOB SUMMARY
You are responsible for providing a wide variety of confidential administrative support services in support of the Director.
You serve as a point of contact for client departments, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes.
Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.
EDUCATION AND EXPERIENCE
Completion of 2 years of community college in Business/Office Administration
Minimum of 3 years of related clerical/administrative experience
KNOWLEDGE
- Relevant dispositions of regulations and legislation pertaining to the branch
- Branch goals, objectives, policies and procedures
- The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
- General knowledge of MFIPPA regulations
- Council reporting procedures
- Principles and practices of office management
- Record keeping, filing and general office procedures
- Database and records management practices
- Information verification and basic statistical analysis techniques
- Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset
COMPETENCIES, SKILLS AND ABILITIES
- Work independently and as a flexible and co-operative member of a team
- Excellent organization and time management skills and techniques: ability to work under pressure to meet tight time schedules and deadlines, prioritizing work and handling significant problems and tasks which come up simultaneously or unexpectedly
- Strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
- Conduct background research to investigate and solve problems in support of management and staff information needs, as well as project implementation
- Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
- Compile, organizes and summarize data and information accurately and efficiently, applying policies and procedures
- High level of competence in dealing with sensitive issues
- Exercise independent initiative and establish priorities for own workload
- Exercise sound judgment, discretion and a high degree of confidentiality
- Interpret and explain rules, regulations and policies
- Discretion and confidentiality
- Make decisions on both routine and non-routine problems
- Integrity, tact and good judgment
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You will initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Senior Administrative Assistant
City Of Ottawa
Ottawa - 133.89kmAdministrative Jobs Full-time
64,175.02 - 75,085.92
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Receptionist/Clerk Full-time Job
Administrative Jobs OttawaJob Details
Application Close: 12/09/2025
JOB SUMMARY
The mandate of the Long Term Care Service is to provide resident care based on the needs of individuals, as determined by medical, nursing, functional and psychosocial assessments, and on each resident’s expressed needs. The care provided in each home includes specialized, restorative, supportive and palliative care for persons with dementia, disabilities and health problems who cannot live independently in their homes, and whose needs cannot be met in the community.
You are responsible for providing receptionist service by: answering all incoming calls and inquiries made in person, courteously and efficiently; providing typing service; and ensuring that office accommodation and equipment is properly secured after working hours, with an emphasis on resident safety and engagement.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 1 year of related experience
KNOWLEDGE
- Office practices and procedures, including records management
- Computer software applications MS Word, Excel, Electronic Mail
- Office equipment (fax, photocopier)
- Sound knowledge of the branch’s programs and structure combined with good knowledge of the department and general knowledge of the city at large
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Excellent telephone skills
- Type accurately at 40-60 wpm
- Use tact, discretion and confidentially, combined with reliability and good judgment
- Gather and compile statistical information
- Communicate effectively, both verbally and in writing
WHAT YOU NEED TO KNOW
- Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.
- Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Receptionist/Clerk
City Of Ottawa
Ottawa - 133.89kmAdministrative Jobs Full-time
29.74 - 34.80
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Administrative assistant Full-time Job
Administrative Jobs OttawaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Plan and organize daily operations
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage training and development strategies
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Information technology
- MS Access
- MS Office
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Tight deadlines
- Attention to detail
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Team player
- Accurate
- Client focus
- Efficient interpersonal skills
Benefits
Other benefits
- Free parking available
- On-site amenities
How to apply
By email
Administrative assistant
Maple Route Logistics
Ottawa - 133.89kmAdministrative Jobs Full-time
35.60
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CSS Administrative Support Clerk Full-time Job
Administrative Jobs OttawaJob Details
Application Close: 18/02/2025
JOB SUMMARY
The Community & Social Services department is responsible for creating a strong social infrastructure by providing support to families and individuals in need in order to promote their self reliance and quality of life, in collaboration with community partners. This includes providing financial assistance, housing, childcare, employment, personal care and referral.
You are responsible for providing administrative support to community and social services (CSS) programs and services, including, but not limited to: data entry, filing/records management, reception and liaison with clients; providing customer services to clients; printing and releasing cheques and/or replacement documents to clients; and contributing to the overall improvement of service delivery.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 2 years of experience in a customer service, clerical or administrative, or social services environment
KNOWLEDGE
- Office/clerical and reception procedures
- Services and programs offered in the CSS Centres as well as community agencies
- Corporate computer software/applications including MS Office Suites (Excel, Word, PowerPoint, Outlook, etc.)
- Corporate Cash Handling Policy
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Access, search and maintain databases
- Communicate effectively with community representatives, clients and staff
- Maintain composure and good judgment under stressful and high-pressure situations
- Work independently with minimum supervision
- Flexible and adaptable
- Effective interpersonal skills
- Effective organizational skills
- Aware and sensitive to the special needs of Social Services clients
- Demonstrate commitment to client/customer services
WHAT YOU NEED TO KNOW
- Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.
- Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Successful applicants meeting the employer's qualification standard will be placed on the permanent and/or temporary eligibility list in order of seniority
- The permanent eligibility list will be utilized to fill permanent full time continuous vacancies from the closing date of the competition until the opening date of the next competition
- The temporary eligibility list will be utilized to fill full time temporary vacancies for up to one year from the closing date of this competition
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
CSS Administrative Support Clerk
City Of Ottawa
Ottawa - 133.89kmAdministrative Jobs Full-time
56,634.76 - 66,266.20
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Accounts Payable Clerk Full-time Job
Administrative Jobs OttawaJob Details
*Applications received will be used to staff current and on-going requirements for 12 months.
JOB SUMMARY
The Accounting Branch is responsible for the preparation, completeness and accuracy of the City’s consolidated financial statements, the execution of month-end and year end procedures in SAP, and the reconciliation of corporate accounts including the City’s bank accounts. The Accounting Branch is also responsible for accounts payable services and for coordinating the external audit of the City’s consolidated financial statements and specialty audits in partnership with other partners.
You are responsible for processing accounts payable, maintaining vendor master records and document management in a centralized, high-volume invoice processing unit. This includes the opening and distribution of mail, initiating electronic workflow, data entry of invoice details, invoice matching to purchase order receipts (three-way match completion), invoice processing issue resolution, completion of payment runs and distribution of cheques, and filing of source documents in records management systems.
EDUCATION AND EXPERIENCE
Completion of Grade 12
Minimum of 3 years of related accounting/business/clerical experience
KNOWLEDGE
- Knowledge of the city organization, financial policies and procedures
- General knowledge of generally accepted accounting principles and commodity tax legislation
- Problem-solving and customer service techniques/city practices related to interacting with the public
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Able to work independently with minimum supervision, and collaboratively with other staff as part of a team
- Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines
- Able to understand, conceptualize and apply directions, policies and procedures
- Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration
- Able to complete financial reconciliations and to detect, resolve and correct errors
- Able to use MS Office Suite including demonstrated intermediate MS Excel skills
- Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications
- Possess customer service sensitivity and the ability to listen, probe, and tactfully respond
- Communicate effectively, both orally and in writing
- Able to work rapidly to produce accurate work in a high volume data processing environment
- Possess sound judgment, tact and diplomacy
- Flexible and adaptable
- Possess a work record of good attendance and job performance
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Accounts Payable Clerk
City Of Ottawa
Ottawa - 133.89kmAdministrative Jobs Full-time
56,634.76 - 66,266.20
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Executive Assistant, Department Head Full-time Job
Administrative Jobs OttawaJob Details
Application Close: 05/02/2025
JOB SUMMARY
You are responsible for providing a wide variety of confidential administrative support services in support of a department head/General Manager.
You serve as a point of contact for client departments, senior managers, senior external contacts and members of City Council, providing an initial response to standard inquiries and directing non-standard inquiries as appropriate. Duties and responsibilities also include conducting research and compiling documentation and data in support of branch projects or departmental inquiries, generating and making revisions to reports, creating and updating databases and project files, and coordinating the administrative processes.
Note: This is a generic job description that describes the typical duties of this job. Individual positions may not require the performance of all of these responsibilities, or additional related duties, within the scope of the job, may be assigned.
EDUCATION AND EXPERIENCE
Completion of 2 year community college diploma in Business/Office Administration or related field
Minimum of 4 years of clerical/administrative experience
KNOWLEDGE
- Relevant dispositions of regulations and legislation pertaining to the branch
- Branch goals, objectives, policies and procedures
- The City of Ottawa’s departments and internal operational and administrative procedures and relevant contacts
- General knowledge of MFIPPA regulations
- Principles and practices of office management
- Record keeping, filing and general office procedures
- Database and records management practices
- Information verification and basic statistical analysis techniques
- Computer applications, including Microsoft Word, Excel, PowerPoint, Access, SAP, Electronic Records Management System and other corporate standard software as required
- Knowledge of applicable health and safety legislation, including the rights and duties of workers General knowledge of City of Ottawa payroll and financial systems and branch policies, practices, functions, systems and procedures is an asset
COMPETENCIES, SKILLS AND ABILITIES
- Work independently and as a flexible and co-operative member of a team
- Excellent organization and time management skills and techniques: ability to work under pressure to meet tight time schedules and deadlines, prioritizing work and handling significant problems and tasks which come up simultaneously or unexpectedly
- Strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
- Conduct background research to investigate and solve problems in support of management and staff information needs, as well as project implementation
- Client service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
- Compile, organize and summarize data and information accurately and efficiently, applying policies and procedures
- High level of competence in dealing with sensitive issues
- Exercise independent initiative and establish priorities for own workload
- Exercise sound judgment, discretion and a high degree of confidentiality
- Interpret and explain rules, regulations and policies
- Discretion and confidentiality
- Make decisions on both routine and non-routine problems Integrity, tact and good judgment
Core Behaviours
Core behaviours define the City's expectations of the behaviours employees should demonstrate in performing their work. They are reflective of the City's culture and values and guide all our present and future activities. Every employee is encouraged to learn, embody, and demonstrate these core behaviours.
Review the Core Behaviours.
Leadership Competencies
The City has defined key competencies that leaders are expected to embody and demonstrate to successfully move the organization towards achieving its strategic objectives and create an organizational culture that supports and empowers employees to excel, grow and reach their full potential. These leadership competencies and associated behaviours are expected to be demonstrated by leaders at all levels of the organization.
Review the Leadership Competencies.
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Executive Assistant, Department Head
City Of Ottawa
Ottawa - 133.89kmAdministrative Jobs Full-time
66,686.62 - 78,027.04
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Warehouse Clerk/Admin Part-time Job
Administrative Jobs OttawaJob Details
At UPS, we also discover how we combine endless opportunities, innovation and rewards to create a truly unique career experience. With our unique promote-from-within culture, you'll always find exciting new opportunities at every level of the organization. From training and education to growth and empowerment, you have the freedom to forge a career path that can take you anywhere you want to go.
UPS is currently looking for Part-time Warehouse Clerk responsible for performing checks on packages (check labels, packaging, and invoices). You must have top-notch customer service skills for this role and must be able to lift 70lbs unassisted.
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Job Type: PT Permanent/Hourly- Must be able to work a minimum of 25 hours per week.
-
Starting Pay: $17.30
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Job Location: 2281 Stevenage Drive, Ottawa ON
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Workdays: Monday – Fridays (5 Days/ Week)
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Scheduled Shift: Daily minimum 3 hours / maximum 5-6 hours
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Flexibility is required as you may need to start earlier or stay later at times
Required Skills:
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Attention to detail
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Typing skills: at least 40 words per minute
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Must be able to lift to 70lbs unassisted *this is a warehouse position
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Customer service skills
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The environment is fast paced with temperatures changing daily inside of the warehouse
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Must be flexible with start and finish times as they may vary
Benefits:
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Full training provided
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On site parking
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Weekly pay (every Friday)
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Extended health and dental benefits
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Group insurance and pension benefits
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Opportunities for advancement
UPS is committed to Diversity in Employment and welcomes all applicants; however, only qualified candidates will be notified for interviews.
Warehouse Clerk/Admin
UPS
Ottawa - 133.89kmAdministrative Jobs Part-time
17.30
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