All jobs within 500 km around Waterloo in Administrative Jobs

What we offer:

• Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness;
• Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey;
• Certification as a Living Wage Champion;
• Defined Benefit Pension Plan (OMERS) eligibility for all employees; 
• Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime;
• Substantial internal and external training and development opportunities;
• Opportunities to get involved and give back to the community;
• Employee-wide events, activities, site visits, BBQs, etc.;
• Complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs; and, 
• So much more!

What you will do:

Reporting to the Supervisor, Revenue Services, your primary responsibilities will include, but are not limited to, the following: 

• Respond to telephone and counter customer inquiries concerning taxes, water and sewer utility billing, property assessment, parking tickets and all other revenue related matters
• Receive and process payments of taxes, water and sewer, accounts receivable, parking tickets, general receivable
• Provide support in Billing designate applications, schedule final read appointments for requests received over the counter through e-mail/fax
• Investigate returned tax and water utility mail
• Provide support on reception opening and distributing mail/faxes and answering general public inquiries, including responding to and maintaining the Revenue Email box
• Provide support in cash handling and balance end of day transactions as required
• Provide support and process requests for ownership change, mailing address change
• Provide support in the administration of online banking and EFT payments
• Provide support in the administration of pre-authorized payments
• Provide support and prepare requests for adjustments to tax and water accounts
• Provide general administration support in the Revenue section
• Participate in the achievement of the team business plan

What you will bring:

• Two (2) year post-secondary diploma in Business Administration or a related field with a minimum of two (2) years' related experience, preferably in a municipal taxation environment or public utility; equivalent combinations of education and experience may be considered
• Successful completion of the Municipal Tax Administration Program is preferred
• Previous cash handling and customer service experience preferred
• Work experience in accounting, municipal taxation, utility billing and accounts receivable and working knowledge of related legislation and regulation
• Efficient data entry skills with attention to detail and a high degree of accuracy
• Strong analytical and communication skills  
• Proficient computer skills (MS Office, Excel, Word); Previous experience using  Class, Vailtech and PeopleSoft Financials is considered an asset
• A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment
• Strong commitment to delivering quality customer service
• Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion

What we will require:

• A Police Criminal Record and Judicial Matters Check satisfactory to the City
• Proof of your current and valid certificate(s), licenses and/or educational qualifications, if applicable
• Applicants may be required to undergo skills assessment testing

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

We are currently looking for an intermediate Administrative Assistant/Accessible Document Specialist to join our Ontario Administration team. 

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. 

With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programmes to accelerate your growth.  

Come and see where your career can take you and the impact your commitment can make.

Let's solve the big problems together. 

This position is located in our Waterloo Office (Anywhere in GTA)

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

• Document product including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Word, Excel, PowerPoint, Adobe Acrobat DC, and creating bookmarked PDF documents.
• Ensuring all documents are filed electronically; ensuring all outgoing products meets company standards.
• Comfortable working independently and as part of a team.
• Working under multiple deadlines and communicating with employees, supervisors, and branch office employees on a regular basis.

Skills, Experience and Competencies:

• Grade 12 diploma; secretarial certificate/diploma, Accessible Document Specialist (ADS) Certification considered an asset.
• Minimum 1- to 5 years previous work experience in an administrative support role and AODA document remediation.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point)Adobe Acrobat DC).
• Required  Aadvanced experience creating accessible (AODA, WCAG, and/or PDF/UA), documents in Office 365 products.
• Experience with PAC2021 Checker and axesPDF strongly preferred.
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.
• Some flexibility regarding work hours, may be required from time to time.

#LI-RM1

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.

Our company was built on the dream of a pioneering entrepreneur, and that spirit continues to empower our work with businesses across Canada today. The Rogers Business team helps organizations of all sizes adapt, scale, and win with network services and other innovative technology solutions that are reliable, secure, and scalable. These solutions are built to allow businesses to operate more efficiently, reduce costs and improve productivity and collaboration. We are looking for team members who have a passion for delivering industry-leading value to customers and businesses in the communities where we live and work, so come build a rewarding career at Rogers and be a driving force behind our success story!

Account Manager – SWO Enterprise  

This position is responsible for retaining and growing Roger’s revenue within an assigned Enterprise Strategic Account territory.  By effectively partnering with clients, Account Manager will provide effective business solutions to customers through innovative and strategic planning, superior customer service, executive engagement, and prospecting.

What you will be doing:

• Responsible for the new business development with professional “Hunter” mindset within an assigned base of prospects, low share, & incumbent accounts and/or territories/industries within the Rogers For Business Strategic team.

• Primary client relationship manager; marshals Rogers resources across sales efforts.

• Capable of having business development conversations about client needs; leverages specialists for more complex sales opportunities.

• Selling & servicing an integrated suite of Rogers For Business solutions (Wireless, Network Access, Managed Services, Data Centre , Cloud, Disaster Recovery solutions, Voice Collaboration & Hosted PBX Business Productivity solutions, and Managed Services).

• Use innovative selling techniques and product knowledge, to grow business primarily within existing base of accounts using the full suite of Rogers products and services.

• Analyse and pursue opportunities for prospecting additional business within assigned construction and mixed vertical territory.

• Represent the company with a positive attitude and strong work ethic that will maintain a maximum retention rate and manage growth.

• Develop account and relationship management strategies, to gain insider status and to protect the account from any competitive activity.

• Act as the single point of contact for accounts on the full suite of products and services provided by Rogers Communications Inc.

• Share your ideas by actively participating at regular sales meetings and fulfil required administrative duties to support your role.

• Own and troubleshoot customer problems and provide solutions by working with key internal contacts to maintain integrity of business.

• Responsible for pro-actively maintaining a high level of Sales hygiene, forecasting, and account planning.

• Actively participate in regular sales meetings and fulfil administrative duties as required.

What you will bring:

• University degree or equivalent expertise.

• 5 to 10 years sales experience in Enterprise/Strategic sales (companies with 1500+ Employees).

• Experience working in complex sales environment selling to CIO, IT leaders with appreciation for long sales cycles & need to manage multiple customer stakeholders.

• Must be trustworthy, have Strong Business Acumen, likeable & customer focused on help customers solve problems & achieving their desired goals & outcomes.

• Ability to work in a “virtual” team environment with ability to work cross functionally with key internal stakeholders & executives.

• Must be proficient in selling telecom services (wireless, IOT, wireline, Data Centre + Cloud, Managed & Professional Services, Cloud based Phone systems).

• Experience in Office 365, Teams, PowerPoint, Excel, Word & Salesforce CRM.

• Seasoned Communicator both verbally & written.

• Technology Driven (understand market trends).

• Proven interpersonal skills.

• Proven aptitude for implementing sales strategies.

• Be self-motivated, results orientated & accountable for the development of new business.

• Positive Team Member and Contributor.

• Proven funnel management experience.

• Experienced presenting to Executives (Internal/External).

• Experience in data solutions selling and strategy.

What’s in it for you?

We believe in investing in our people and helping them reach their potential as valuable members of our team. As part of our team, you’ll have access to a wide range of incredible resources, growth opportunities, discounts, and perks, including:

• Competitive salary & annual bonus

• Competitive & flexible health and dental benefits, pension plan, RRSP, TFSA, and Stock matching programs.

• Discounts: Enjoy up to 50% off Rogers Services and Blue Jays Tickets, 25% off TSC items, and a 20% discount on all wireless accessories sold in Rogers stores.

• Paid time off for volunteering

• Company matching contributions to charities you support

• Growth & Development Opportunities:

o Self-driven career development programs (E.g. MyPath program)

o Rogers First: priority in applying to internal roles of interest

• Wellness Programs:

o Homewood employee & family assistance program

o Cognitive Behavioural Therapy (CBT) & Virtual therapy sessions

o Low or no-cost fitness membership with access to virtual classes

• Our commitment to the environment and diversity:

o Work for an organization committed to environmental protection

o Strong commitment to diversity and inclusion with employee resource groups supporting equity-deserving groups including groups representing People of Colour, 2SLGBTQIA+, Indigenous Peoples, Persons with Disabilities and Women. We all bring something different, and we know what makes us different makes us great.

This is a hybrid work position and will require you to be in office three days per week. 

If you are selected to move forward in the recruitment process, here is what you can expect:

• 15-minute phone screen with your recruiter, 1-hour virtual interview with Hiring Manager, 30-minute final round virtual interview with Director of the team. Best of luck!

As part of the recruitment process, the selected candidate will be required to complete a background check which includes credit and criminal checks.

To protect our people, brand and assets, a pre-employment background check will be conducted. As part of our selection process, all candidates must clear a criminal background check. Additionally, a credit check and drivers abstract may be required depending on the role.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: 85 Grand Crest Place (031), Kitchener, ON
Travel Requirements: Up to 50%
Posting Category/Function: Sales & Account Management
Requisition ID: 318511

Overview

We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relationships, gain mentorship, and expand your knowledge. And with both formal and on-the-job training, you will get the support to reach your goals – and keep setting new ones. Around here, every day is new, exciting, and packed with opportunities.

• Competitive compensation package includes overtime pay, annual bonus, flexible benefits program, and defined contribution pension plan
• 19 Paid Days off during the year in which their first anniversary falls, plus 5 Company Designated Holidays that generally fall between Christmas and New Year
• Voluntary Registered Retirement Savings Plan (RRSP) or a Tax-Free Savings Account (TFSA), conveniently funded by Team Member payroll contributions
• Family is important - maternity and parental leave program has Employment Insurance (EI) top-up
• Career support through reimbursement for professional development tuition fees
• Company Diversity and Inclusion business partnering groups
• Employee & Family Vehicle Discounts
• Develop friendly and long-lasting relationships through social events and an on-site fitness facility

Role Overview

The Manufacturing Support Administrator will be supporting the Manufacturing General Manager, Senior Managers, and on occasion, team members to ensure the smooth running of the workplace. You will perform general administration tasks, including answering phone calls, responding to emails, and managing correspondence.  Part of your responsibilities will include scheduling and coordinating meetings, appointments, and travel arrangements.  You will be editing documents, reports, and presentations, showcasing your analytical skills, and participating in the planning and organizing of company events, tours, and visits. This role gives you the opportunity to use your excellent communication skills, expert multi-tasking capabilities, attention to detail and your ability to work under pressure in an independent, professional, and timely manner. 

What you’ll be doing

• Gather, track, and analyze data for safety, quality, cost, and productivity improvements
• Develop of reports and presentation material for all levels of management
• Assist with travel arrangements and coordinate Company events and corporate visits
• Manage office supplies and fixed assets
• Purchase requisitions and good receipts management for various programs
• Manage and maintain calendars, schedules, and meeting agendas
• General office administration and support

What you’ll bring

• Diploma/Certificate in Office Administration, Business or equivalent diploma/certificate is required, equivalent combination of education and relevant experience would be considered.
• Minimum of 1 to 3 years of related work experience required.
• Advanced knowledge of Microsoft applications (Word,  PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
• Proven work experience using SharePoint
• Knowledge of SAP software an asset
• Keen sense of urgency in delivering tasks and excellent follow through in prioritizing, coordinating, and planning in a high volume, fast paced environment
• Excellent verbal and written communication skills as well as strong analytical capabilities
• Attention to detail with a strong motivation and self-initiated improvement mindset
• Proven problem-solving skills with exemplary planning and time management skill
• Proven discretion and confidentiality
• Excellent interpersonal skills and the ability to work effective in a team environment
• Possess excellent telephone skills
• Willing to support daily and weekend overtime requirements as needed
• Must be flexible to work in Cambridge and/or Woodstock plant locations

At Intact Public Entities, we’re ensuring our municipal and community service organizations are protected by providing them with a comprehensive and unique insurance program. We help contribute to their success and that’s something we’re proud of.

Working here means predicting and protecting against standard and complex risks with and delivering unsurpassed value-added services. We can’t do it without you. You’ll get to be a part of a trusted name in insurance with an entrepreneurial culture that’s here to amplify your expertise. 

We’re looking for a Senior Administrative Support to join our growing team for a 12-month contract or Secondment!

Within our hybrid working model, this position is located in Cambridge, Ontario.

What you’ll do here:

• Perform various recurring administrative tasks including the accurate set up of claims using the Guidewire system.
• Monitoring the claims mailbox for new reported claims, claims inquiries from insureds, brokers, lawyers and other stakeholders.
• Use of varied systems to retrieve policy documents including endorsements and Schedules.
• Process vendor invoices within Guidewire.
• Post recovery cheques in Guidewire.
• Provide updates to various stakeholders including financial status, investigation and / or legal status as applicable.
• Preparation of First Notice of Committee reportable claims to subscribing insurers.
• Review, initiate and sent new claims to appropriate IFC teams.
• Minute taking and distribution to Claims department for monthly meetings.
• Provide support to claims examiners including sending files to counsel electronically, downloading files into Guidewire as required.
• Provision of data on monthly basis for internal file reviews /closed file reviews for audit purposes.
• Provision of data and Guidewire reports as required by the Claims Director.
• Generating spreadsheets for insureds, insurers and other stakeholders as required.

What you bring to the table:

• 3-5 years experience in an Administrative or Office support role in a fast-paced environment.
• Customer driven and passionate about building strong internal and external working relationships.
• Proficiency in a variety of platforms, tools and MS Office (Word, Excel and PowerPoint).
• Highly organized and able to manage workflow efficiently without continuous supervision.
• Exceptional written and verbal communication skills.
• Team player with a positive attitude.
• Demonstrated ability and willingness to learn.
• University Degree or any combination of training and experience deemed relevant for the role.
• No Canadian work experience required however must be eligible to work in Canada.

Posting expires March 9th 11:59 pm EST

#IPE

#LI-Hybrid #LI-SW1

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

• Inspiring leaders and colleagues who will lift you up and help you grow

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Overview

The Clerk - Quality position is responsible for ensuring daily and monthly data entry and reporting is up to date. In addition, assist Q. Manager, Q. Supervisor, and Quality personnel in correspondence, internal and customer related reports.

Powering Vehicles, Motion, Work, and Lives since 1966.

Performance Expectations  

· Maintain Quality documentation including SPC charts, and files.

· Track and ensure completion of quality system audits, LPA, training records, and reports.

· Data entry, review charts and graphs for accuracy. 

· Enter Fast Response, SPC, scrap and IFS data as needed.

· Update and maintain quality procedures and instruction when necessary.

· Maintain and track corrective action reports, Ford Q1 and GM QSB requirements.

· Monitor internal audit and LPA corrective actions for closure.

· Produce and post regularly scheduled departmental reports.

· Coordinate Archive and Record Retention System.

· Prepare quality reports to conclude whether products meet company and government regulations

· Use computer applications to monitor quality.

· Interact with supervisor to coordinate work and exchange information.

· Interact with operators to monitor progress and correct work that does not meet quality standards.

· Any other duties assigned by Quality Manager, Supervisor or designate.

Credentials

· High School Diploma or equivalent general education.

· Understanding of Statistical Process Control.

· Able to read blueprints and interpret engineering drawings.

· Ability to read and understand company procedure manuals and control plans requiring basic math skills.

· Use technical skills and knowledge to identify cause of problem.

· Trained internal TS 16949 auditor and understands automotive core tools.

· Excellent computer skills in Windows, MS Office, Access, Outlook or similar programs.

Desired Characteristics

· Possess attention to detail to proof read reports.

· Ability to resolve conflicts and determine production errors.

· Ability to work independently, coordinating work with work of others (i.e. operators, supervisors) as needed.

· Maintain continuous learning in order to keep up with new developments in field.

What Linamar Has To Offer

· Opportunities for career advancement.

· Community based outreach supporting both local and global initiatives and charities.

· Social committees and sports teams.

· Discounts for local vendors and events, including auto supplier discounts.

The Clerk - Quality position is responsible for ensuring daily and monthly data entry and reporting is up to date. In addition, assist Q. Manager, Q. Supervisor, and Quality personnel in correspondence, internal and customer related reports.

Powering Vehicles, Motion, Work, and Lives since 1966.

Performance Expectations  

· Maintain Quality documentation including SPC charts, and files.

· Track and ensure completion of quality system audits, LPA, training records, and reports.

· Data entry, review charts and graphs for accuracy. 

· Enter Fast Response, SPC, scrap and IFS data as needed.

· Update and maintain quality procedures and instruction when necessary.

· Maintain and track corrective action reports, Ford Q1 and GM QSB requirements.

· Monitor internal audit and LPA corrective actions for closure.

· Produce and post regularly scheduled departmental reports.

· Coordinate Archive and Record Retention System.

· Prepare quality reports to conclude whether products meet company and government regulations

· Use computer applications to monitor quality.

· Interact with supervisor to coordinate work and exchange information.

· Interact with operators to monitor progress and correct work that does not meet quality standards.

· Any other duties assigned by Quality Manager, Supervisor or designate.

Credentials

· High School Diploma or equivalent general education.

· Understanding of Statistical Process Control.

· Able to read blueprints and interpret engineering drawings.

· Ability to read and understand company procedure manuals and control plans requiring basic math skills.

· Use technical skills and knowledge to identify cause of problem.

· Trained internal TS 16949 auditor and understands automotive core tools.

· Excellent computer skills in Windows, MS Office, Access, Outlook or similar programs.

Desired Characteristics

· Possess attention to detail to proof read reports.

· Ability to resolve conflicts and determine production errors.

· Ability to work independently, coordinating work with work of others (i.e. operators, supervisors) as needed.

· Maintain continuous learning in order to keep up with new developments in field.

The Intermediate EDI Administrator position is responsible for providing support for electronic data interchange (EDI) database analysis, design, and operations. Additional responsibilities include providing product installation, configuration, training, and systems maintenance to update records, specifications, and operating procedures of partner systems.

Performance Expectations 

• Provide 2nd tier support for all EDI and barcode, label applications; ensure availability 24-7.
• Perform EDI administration, such as trading partner setup.
• Plan, design, development, and deployment of new maps and trading partner relationships.
• Maintain EDI account transaction activities with EDI Provider(s).
• Liaise with customers, suppliers and software vendors as needed to provide an additional level of support to the users, and for managing modifications to the applications.
• Develop and execute project plans throughout the Linamar facilities for EDI and barcode, label implementations to meet customer standards. Communicate between facilities and EDI Provider(s) any additional business requirements, as well prompt update of any connection issues and/or resolutions.
• Coordinate and perform in-depth integration testing to achieve customer certification.
• Create and maintain effective system documentation.
•  Provide orientation and training to end users for all pertinent systems.
• Review and evaluate the effectiveness and efficiency of existing systems and strategize improvement or further leveraging these systems.

Credentials

• Post-Secondary Education in Computer Science, Materials Management, Business Administration, Information Sciences, or related discipline.
• Minimum three years previous related work experience.
• Knowledge in Seeburger and Inovis EDI software; ANX and ECQ systems; Parkwood and IFS systems; Loftware, XML, Microsoft SQL Server and Oracle 10g.
• Sound working knowledge of EDI standards (EDIFACT, X12,VDA), XML, Json, programming tools and languages, such as JavaScript or C# in Visual Studio and hardware, protocols, and standards, including TCP, IP.
• Experience with Network and PC operating systems; current network hardware, protocols, and standards, including TCP, IP.
• Automotive  and / or Manufacturing EDI experience is preferred.

Desired Characteristics 

• Work as member of team and coordinate efforts with programmers, other administrators and developers to develop, test and implement database system components.
• Strong verbal and written communication skills.
• Excellent problem-solving skills and ability to troubleshoot in a fast paced and demanding environment.
• Flexible and adaptable.

What Linamar Has To Offer

• Opportunities for career advancement.
• Community based outreach supporting both local and global initiatives and charities.
• Social committees and sports teams.
• Discounts for local vendors and events, including auto supplier discounts.