Operations Coordinator (KPIC) Full-time Job

To add to this expertise, we are recruiting for an Operations Coordinator for our Winnipeg office location, to join our collaborative and team focused organization.

We have a lot to offer you – profit sharing, RRSPs, benefits, professional training, just to name a few.  Find out more about our benefits: FWS Benefits and Support.

As our Operations Coordinator you will provide comprehensive support to the General Manager, Operations Management team, and Field Personnel with a high level of organization, time management and confidentiality

 

Position Overview:

• Drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

• Organizes, prepares, and attends meetings, preps agendas, transcribes minutes and distributes in a timely manner.
• Support to corporate services (i.e. Accounting, Payroll & HR) in regard to costing allocations, open work order monitoring and client purchase order management.
• Coordinates shipments, prepares correspondence, work instructions, flow charts and presentations for Management with a high level of accuracy and attention to detail.
• Coordinates the field apprenticeship program; keeps up to date with Provincial Apprenticeship programs and regulations.
• Works with Field Operations Coordinator - Corporate to ensure Canadian Welding Bureau training certificates are up to date and participates in quarterly CWB Audits (if required).
• Coordinates & performs new hire Onboarding orientation.
• Coordinates travel and plans for bi-annual Management meetings/events, and other meetings as required.
• Daily interaction with Payroll and refining documentation including, but not limited to, New Hire Agreement forms.
• Perform weekly payroll entries into corporate payroll management system
• Provides support to field staff on implementation of corporate directives.
• Ensures field personnel have access to all required documents and information as needed in the field.
• Perform monthly Visa expense recaps for field personnel.
• Set-up of client maintenance inspections in management software for field execution team.

 

Qualifications Needed:

• Ability to handle sensitive information with discretion and confidentiality.
• Ability to conduct research and create reports or presentations.
• Strong organizational skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Must be proficient with all software programs/products utilized in performance of duties; demonstrated high level of competence in Word and Excel; high level of understanding of accounting and payroll software, and other software as required.
• Ability to type at a speed rate of 40 to 60 words per minute.
• Superb written and verbal communication skills
• Some Travel may be required.

 

Hybrid Work Arrangements:

 

Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide.  That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances.  The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied. 

Weve been receiving Best Managed company accolades for years and theres a reason. Our leadership team, our employees we ensure collaboration, teamwork, and excellence in everything we do. Were honest, safe, entrepreneurial, creative and empower our employees. We include a number of diverse group of companies to serve a wide market. Ag-Industrial, Bulk Material Handling, Liquid & Gas Handling, Maintenance are just a few of our business units.