PROJECT MANAGER CAPITAL PROJECTS & INITIATIVES Full-time Job

Job Summary:

 

Reporting to the Program Director of the Transit Expansion Division, the Project Manager will manage and coordinate City activities related to transit expansion. In this role, staff will liaise and facilitate effective communication and coordination between City of Toronto divisions, Metrolinx and other stakeholders for the implementation of the GO Expansion, SmartTrack, Rapid Transit and Subway Programs. This includes working with multi-disciplinary team of internal and external stakeholders to guide planning, design and construction.

 

Major Responsibilities:

 

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Develops, recommends, administers, monitors and reconciles project budgets, and ensures that the project expenditures are controlled and maintained within approved budget limitations.
• Develops and implements project control systems, cost evaluation methodologies, performance evaluation criteria, in accordance with approved corporate policies and guidelines.
• Develops Terms of Reference, scope of work, specifications and materials for projects and consultant requirements for all purchasing call documents including RFQ, RFP, REOI, and RFI. Acts as liaison between Corporate Purchasing and program staff, undertaking briefings and site inspections during the proposal stage, evaluation of proposals, and recommendation of the selection of consultants for assigned projects, execution of legal agreements and contracts and ongoing contract management with selected vendors.
• Prepares projects reports for Senior Management.
• Leads teams of City staff and stakeholders to implement strategic projects and ensures efficient project delivery, i.e., accommodation plan, projects redevelopment.
• Manages stakeholder engagement with staff of other City divisions, agencies, boards, commissions, community groups, and other levels of governments on projects and policies.
• Provides project management in delivering specialized projects and creates new and innovative approaches for developing and implementing Council directed projects for the Division.
• Provides ongoing jurisdictional research and continuously builds international connections to establish best practices and develop new policies, engagement goals, and systems of accountability and engagement.
• Prepares staff resource requirements, financial resources and operational/logistical scope for projects.
• Ensures projects are managed within assigned timelines undertaking all necessary scheduling control during all phases of the project. Develops updates and maintains detailed schedules using current industry standard software effectively to complete assigned tasks and disseminate findings efficiently.
• Participates as a member of the management team in the development and implementation of policies and procedures as appropriate to the strategic projects delivered by the Division for Senior Management approval.
• Initiates and develops key partnerships, policies and strategic alliances with public and private partners on various initiatives, including mechanisms and systems to coordinate alliances.
• Represents the Division at Community Councils, Standing Committees and meetings with community groups, the public, elected officials and senior staff.
• Prepares reports and makes recommendations to Special Committees, Standing Committees and City Council on matters related to areas of responsibility.
• Negotiates innovative, integrated, and pragmatic solutions to complex project challenges involving multiple stakeholders to achieve the City's objectives.
• Undertakes contractor site briefings and inspections during the tendering phase. Evaluates tender submissions and makes recommendations for award.
• Builds targeted project communication plans and creates outputs to help promote various initiatives.
• Performs record keeping tasks by ensuring the timely and efficient preparation, processing and maintenance of all reports, drawings, tender documentation, designs and records associated with assigned projects.
• Fosters internal teamwork and promotes inter-divisional coordination of efforts and efficiencies.

 

Key Qualifications:

 

1. Post-secondary education in Urban Planning, Civil Engineering, Project Management and Business Administration or a closely related field, or an equivalent combination of education and experience.
2. Extensive experience in project management including consultant assignments and construction contracts related to infrastructure projects.
3. Extensive experience in construction management related to infrastructure projects including scope management change, risk mitigation and contract administration.
4. Extensive experience in stakeholder management with a high level of ability to influence and negotiate outcomes effectively with a broad spectrum of diverse stakeholders, while balancing political, community and public interests.
5. Experience working in a provincial on municipal environment, or intergovernmental agency would be considered an asset.
6. Proficiency in conflict resolution in complex, multi-stakeholder situations and a high degree of conceptual ability and capacity to develop creative solutions to complex operation and evaluation problems
7. A high degree of conceptual ability and capacity to develop creative solutions to complex operating and evaluation problems.
8. Political acumen, critical judgement and insight, as well as advanced skills and judgement in public relations, including the ability to negotiate and achieve consensus among parties having different objectives in a complex and sensitive political environment.
9. Ability to lead change, to be flexible, responsive, critical and able to demonstrate new ways to think, act and plan
10. Ability to develop and administrator budgets to ensure unit fiscal accountability and effective use of resources
11. Ability to foster an organizational culture that emphasizes innovation, continuous learning, collaboration, transparency, accountability and trust while promoting a strong code of ethics and integrity to support public service excellence.
12. Ability to work effectively as a member of a team, collaboratively with others in a multidisciplinary environment and to work independently as required.
13. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces. Knowledge and understanding of relevant policies and government legislation including Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Occupational Health and Safety Act, Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
14. Excellent written and verbal communication skills with demonstrated ability to write and present complex information to a variety of audiences including writing reports, briefing notes, fact sheets, Q&A's facilitating working sessions and delivering presentations.
15. Excellent customer service focus, negotiation and interpersonal skills, and the ability to maintain effective stakeholder relationships.
16. Project Management Professional (PMP) certification considered an asset.
17. Lived experience as a member of an Indigenous, Black and/or equity-deserving group is an asset; with a strong understanding of equity, diversity and inclusion obtained through lived experience and demonstrated through daily interactions.

Toronto, the capital of the province of Ontario, is a major Canadian city along Lake Ontarios northwestern shore. It's a dynamic metropolis with a core of soaring skyscrapers, all dwarfed by the iconic, free-standing CN Tower. Toronto also has many green spaces, from the orderly oval of Queens Park to 400-acre High Park and its trails, sports facilities and zoo.