Administrative Assistant Full-time Job

The Network & Technology Services (NTS) and Customer Experience Finance team is seeking an Executive Assistant to VP, Finance and Administrative Assistant to Directors and their teams.  
 

Key Responsibilities

• Provide administrative assistance to Vice-president, Finance as well as supported Directors and management staff
• Manage and prioritize the Vice-president, Finance and Directors’ calendar and set up of meetings and associated logistic
• Reading superiors' messages and mail to establish response priorities
• Handle expense account for Vice-president, Finance and Directors
• Arrange / coordinate travel arrangements
• Coordinate weekly meetings, including agenda, logistics, follow-ups and action items and take minutes
• Planning, organizing and coordinating internal meetings
• Processing inquiries and liaising with various departments and internal/external customers
• Maintains the Human Resources files for the department; processes HR transactions in the SAP HR system ensuring accuracy and meeting of deadlines.
• Order office supplies as well as handle phone and workstation requirements
• Prepare presentations, documents and other reports as needed as well as coordinate reports required by the Vice-president, Finance and Directors.
• Handle invoice payments and coding
• Manage special projects as required during the year

Critical Qualifications

• Initiative and ability to work with minimum supervision
• Solid organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
• Strong demonstrated PC skills ( MS Office – Excel, Word, PowerPoint, Outlook)
•  Ability to operate effectively under pressure
• Strong oral and written communication skills ; ability to write various letters, memos etc. for internal and external clients of all levels, proofread and edit presentations and have the ability to clearly articulate and clarify requests.
• Strong interpersonal skills with the ability to interact with clients of all levels in a confident, courteous and professional manner.
• Ability to learn quickly
• Outstanding attendance record
• Confidentiality / Discreet
•  Highly developed sense of professionalism and ethics

• (EN) Bilingualism required: In the course of their duties, this person will be required to interact with French & English speaking stakeholders across Canada

Preferred Qualifications

• Post-secondary education in a related field
• Experience as an Administrative Assistant
• Knowledgeable in APSS, Ariba and HR SAP System
• Knowledge of internal Bell processes and policies