Administrative Assistant Contract Job

The Administrative Assistant - Fleet contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Ottawa, Ontario location.This is a 6-month contract. 

Responsibilities

• Schedule and coordinate Ottawa fleet maintenance and repairs
  • work with other departments effectively to achieve understanding/resolutions of fleet/maintenance
• Ensure PepsiCo compliance with governmental and internal equipment and safety standards
• Facilitate parts ordering and inventory controls
• Coordinate with outside vendors
  • co-ordinate payment of all invoices
  • reconcile visa statement
  • advise finance of all cross charges
  • identify cost management opportunities
• Ensure regulatory compliance and support with system expertise through an in-depth knowledge of fleet tools such as Geotab, EAM infor, APS, MyBuy, etc (training provided)
• Perform general administrative support work such as running reports, copying, filing, faxing, etc.
• Assist in location specific initiatives, including organizing employee events and liaising with internal and external service provider
• complete manifests for waste removal
• Maintain and order office supplies
• Provide ongoing support for the Ottawa Fleet team
• Organize meetings and travel arrangements
• Process both travel and P Card expenses

Qualifications

• Two years of administrative experience, preferred
• Successful completion of an administrative/office management program, required
• Successful completion of high school diploma required
• Professional accomplishments that reflect self-motivation and initiative
• Strong computer skills in Word, Excel, PowerPoint required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity and confidentiality
• Bilingual French & English is an asset

PepsiCo Canada employs nearly 10,000 Canadians and is organized into two business units - PepsiCo Beverages Canada, which includes brands such as Pepsi, Gatorade and Tropicana; and PepsiCo Foods Canada, which includes Frito Lay Canada and Quaker foods & snacks. PepsiCo Canada, in turn, belongs to the global PepsiCo, Inc., family.
At PepsiCo Canada, we're committed to achieving business and financial success while leaving a positive imprint on society - delivering what we call Performance with Purpose. Performance with Purpose is at the heart of every aspect of our business.