All jobs within 50 km around Ancaster in Administrative Jobs

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Maintain and manage digital database

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Flexibility
• Organized
• Team player
• Reliability
• Time management

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

6505 Vipond Dr Mississauga, ON L5T 1J9

How to apply

By email

[email protected]

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Flexibility
• Organized
• Reliability
•  

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

[email protected]

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Evaluate daily operations
• Open and distribute mail and other materials
• Supervise other workers
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Greet people and direct them to contacts or service areas

Additional information

Personal suitability

• Ability to multitask
• Judgement
• Team player

How to apply

By email

[email protected]

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Monitor and evaluate

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

[email protected]

Under the general direction of the Councillor and functional guidance of the Councillor’s Executive Assistant the Administrative Assistant, Ward 7 will carry out the daily duties of the Council Office.
The successful candidate will be considered for the duration of the Elected Official’s term of Office. The current term ends November 14, 2026. There will be an opportunity for renewal should the Elected Official remain in office for another term.
This position is eligible for the following benefits: Three Weeks Vacation, Two Personal Paid Days, Extended Health Care (Vision, Prescriptions, Paramedical, etc), Dental Care, Basic Employee Life Insurance, Accidental Death & Dismemberment, Optional Life Insurance, Optional Critical Illness Insurance and eligible to elect to join the OMERS Pension Plan.

Duties and Responsibilities

The successful candidate will:
•    Ensure the Councillor is relieved of all administrative details as it relates to the day-to-day running of the office.
•    Assume primary responsibility for the review, distribution, and response to all incoming correspondence and telephone inquiries to appropriate staff member.
•    Forward inquiries, which are not routine or general, to Executive Assistant for follow-up and action.
•    Receive and respond to in-person, telephone and email inquiries from the public.
•    Drafting correspondence on behalf of the Councillor (written).
•    Updating and maintaining spreadsheets and databases, and data entry.
•    Photocopying, opening and distributing mail, and other general clerical duties.
•    Maintaining and updating the Councillor’s contact list.
•    Budget monitoring experience required.
•    Working knowledge in a Windows environment with experience in the Internet and web posting and social media postings and website creation/maintenance.
•    Attend and assist in the organization of events.
•    Liaise with other Councillors, Councillors Assistants, senior management, other government officials, constituents and community representatives as required.
•    General office support activities with the Councillor’s Executive Assistant.
•    May undertake other activities consistent with the requirements of the Councillor’s office, such as attending site visits, meeting with constituents and representing the Councillor as required.
•    Required to prepare social media posts and communication pieces for the Councillor.

Skills and Qualifications

•    Post- secondary education with two to five years’ experience in an administrative related position is required. 
•    Minimum of 3 years of experience working with elected official is highly preferred. 
•    Knowledge of the City sufficient to obtain information in response to constituent questions and issues and to refer constituents.
•    Knowledge of the mandate and structure of Council and its committees is highly preferred.
•    Knowledge of various MS Office applications including Word, PowerPoint, Excel, and Outlook
•    Knowledge of office systems and procedures.
•    Energetic, motivated and a self-starter.
•    Deal effectively with time frames and deadlines, and work effectively under pressure.
•    Deal effectively with people under circumstances where the other party can be highly irate and unreasonable.
•    Strong ability to multitask and take on a variety of assignments.
•    Organize, prioritize and manage tasks and responsibilities toward timely completion, adjusting priorities as required.
•    Ability to maintain composure in stressful and difficult situations.
•    Ability to demonstrate a high level of tact and diplomacy when dealing with constituents, other Councillors, senior management, different levels of government, etc.
•    Excellent written and oral communication and listening skills.
•    Criminal Record and Judicial Matters Check will be required of the successful candidate, as a condition of employment, at their own expense