7 Jobs Found
Bylaw Enforcement Officer I Full-time Job
Public Service ReginaJob Details
Closing Date: August 23, 2024
Hourly Salary: $25.24 - $32.63
Annual Salary: $48,123.00 - $62,213.00
Join our team as a Bylaw Enforcement Officer, where you'll play a crucial role in maintaining community standards by enforcing municipal bylaws and related statutes. You’ll proactively investigate and respond to complaints, conduct inspections, gather evidence, and take appropriate action to ensure compliance on both private and public properties. Your expertise in interpreting regulations will support stakeholders, while your attention to detail will be vital in documenting cases, preparing reports, and assisting in the preparation of court briefs. If you’re committed to upholding the integrity of our community, we want to hear from you!
Key Duties & Responsibilities
- Investigates proactively and responds to complaints, violations, or non-adherence to municipal bylaws and provincial statutes and regulations on private and public land and properties (e.g. Community Standards Bylaw, Traffic Bylaw, Clean Property Bylaw, etc.).
- Reviews new and pending cases, collects background information, tracks activities, actions, remedies, and prepares reports
- Documents and logs investigation/inspections including interviews, photographs, measurements, notices, orders, and related actions and costs
- Matches and validates contactor, external agency, and other related case costs
- Liaises and refers cases to other bylaw enforcement officers
- Provides technical advice and interpretation of bylaws and regulations for public, internal, and external stakeholders
- Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
- Completes searches, inputs data, validates data, manipulates data, and generates reports and lists from programs and applications
- Assists in the organization and preparation of court briefs for prosecution
Key Qualifications
- Completion of secondary school or equivalency plus job-related training and /or course work in enforcement.
- Class 5 driver’s licence
- Greater than eighteen months of on-the-job experience in enforcement activities.
- Understanding of enforcement procedures, investigations, interviewing techniques, evidence collection, court procedures, and prosecution preparation.
- Proficiency in customer service, mediation, and conflict resolution.
- Knowledge of branch-specific and broader division operations, relevant collective agreements, bylaws, policies, procedures, legislation, and health and safety standards.
- Competence with office productivity software, internet tools, enterprise software, discipline-specific applications, and technology devices.
- Experience in handling service requests involving conflict resolution and difficult interactions.
- Ability to deliver and discuss potentially contentious information and directives.
- Skilled in mediation, conflict resolution, de-escalation techniques, and building consensus among stakeholders with differing opinions.
- Ability to explain and exchange procedural and technical information, and liaise with internal staff for planning and execution.
- Experience in preparing reports, identifying issues, consulting policies for regulatory compliance, and evaluating situations to determine appropriate actions.
- Capability to prioritize and adapt activities according to schedules and deadlines.
- Contribution to process improvement ideas, ensuring timeliness and quality of work, and promoting health, safety, and well-being.
- Awareness of the public's perception of city work and reputation, and understanding of the impact of work quality on potential city liability.
- Familiarity with orienting new employees to tasks, duties, practices, and processes.
Working/Other Conditions
- Works in indoor office and outdoor site environments and in vehicle
- Personal protective equipment is required
- Exposure to adverse weather conditions and temperatures
- Enters interior/exterior private property for bylaw infractions
- Exposure to challenging psychological situations
- Exposure to stressful experiences/interaction with residents/parties who are upset, angry, and/or emotionally charged
- Exposure to sharps
Additional Requirements
-
Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.
-
Successful candidate will be required to provide proof of acquired education.
-
Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.
Bylaw Enforcement Officer I
City Of Regina
ReginaPublic Service Full-time
25.24 - 32.63
Learn More
Fire Inspector Full-time Job
Public Service ReginaJob Details
Closing Date: August 29, 2024
Position Summary
This position enforces fire prevention regulations of the City of Regina and the Province of Saskatchewan. An Inspector will conduct inspections on all types of new/existing buildings to ensure conformity/compliance with applicable by-laws, codes, regulations and prepares and presents public fire safety education programs and other applicable duties as assigned. This position reports to the Fire Marshal.
Key Duties & Responsibilities
- Investigates complaints and follow-up on fire department inspections to initiate enforcement activities, when and as required
- Inspects new and existing occupancies, and installations to identify fire hazards, deficiencies in fire safety systems, construction and Building and Occupant Fire Safety to ensure compliance with applicable codes, standards, regulations, provincial statutes, municipal bylaws and zoning applications.
- Performs fire safety plan review, general and specialized inspections that include sprinkler, fire alarm and commercial cooking systems.
- Conducts fire/explosion investigations to establish cause, origin and circumstances, secures and preserves evidence and testifies in court as required.
- Conducts building plan reviews and assists with final building inspections, when and as required.
- Inspects public displays or gatherings as required.
- Inspects the storage and handling of flammable, combustible, toxic, corrosive and other hazardous materials.
- Reviews findings of inspections with the owner/occupant and conducts follow up inspections to ensure conformance has been achieved, maintains records of findings, prepares reports for legal processes.
- Assists fire suppression personnel with inspection functions, provides follow-up assistance and guidance with preplanning.
- Supports public educations initiatives, able to communicate to large groups, presents fire prevention information when and as required to internal and external stakeholders.
- Facilitates inspections and provides consultative services to City Departments.
- Follows all rules and regulations as set out in the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
- Performs other related duties as required.
Key Qualifications
Fire Inspector I
The knowledge, skills and abilities required for this position are obtained through completion of Grade 12 Diploma and typically a minimum of six (6) years as an active Fire Fighter or Fire Protection Engineering Technology diploma coupled with IFSAC Certified Fire Inspector NFPA 1031, Level I and II and IFSAC Certified Fire Investigator 1033. Public Fire & Life Educator NFPA 1035, other NFPA certifications, ICS 100 and communication experience and exposure would be an asset.
Fire Inspector II
The knowledge, skills and abilities required for this position are obtained through completion of Grade 12 Diploma and a minimum of one (1) year as a Fire Inspector I; coupled with IFSAC Certified Fire Inspector NFPA 1031, Level I and II and IFSAC Certified Fire Investigator 1033. Public Fire & Life Educator NFPA 1035, other NFPA certifications, ICS 100 and communication experience and exposure would be an asset.
Fire Inspector III
The knowledge, skills and abilities required for this position are obtained through completion of Grade 12 Diploma and a minimum of one (1) year as a Fire Inspector II; coupled with IFSAC Certified Fire Inspector NFPA 1031, Level I and II and IFSAC Certified Fire Investigator 1033. Public Fire & Life Educator NFPA 1035, other NFPA certifications, ICS 100 and communication experience and exposure would be an asset.
-
Knowledge of the current contents and application of the Provincial Legislation and various bylaws and codes applicable to all types of fire hazards.
-
Knowledge of fire safety planning and required emergency procedures.
-
Knowledge of departmental policies/operational SOP's relating to Prevention and Public Education.
-
Knowledge of fire protection systems i.e. fire alarms, sprinkler systems, water sources.
-
Knowledge of applicable bylaws, codes, regulations, standards and provincial statutes.
-
Identifies hazardous activities or processes.
-
Ability to establish and foster a co-operative working relationship with internal and external stakeholders.
-
Ability to work independently, maintain confidentiality and good judgement.
-
Ability to follow all safety regulations as set out in the section or department to which assigned.
-
Knowledge of the general rules and regulations of the Provincial Occupational Health and Safety Act.
Working/Other Conditions
- Must possess a valid driver's license and have a vehicle available for work; a travel allowance is provided.
- Must be available for call-back to fires for inspection and/or investigational purposes.
Additional Requirements
-
Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.
-
Successful candidate will be required to provide proof of acquired education.
-
Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.
Hourly Salary: $54.77 - $64.44 (2023 rate)
Bi-weekly Salary: $4,365.00 - $5,135.00 (2023 rate)
Annual Salary: $113,925.00 - $134,029.00 (2023 rate)
Fire Inspector
City Of Regina
ReginaPublic Service Full-time
54.77 - 64.44
Learn More
Recreation Worker Full-time Job
Public Service ReginaJob Details
** Majority of the recruitment will occur within the second quarter of the calendar year until a full staff complement has been reached; however, applications will be accepted on an ongoing basis. Throughout the year, there may be a requirement to recruit additional staff dependent on operational and programming needs. ** Applicants who have previously applied, need not apply again.
This position provides opportunities to perform planning, delivery and evaluation of diverse and inclusive sport, culture and recreation activities as well as preparing facilities, set up and take down of equipment, and supervising the facility for scheduled bookings, programs, and special events within the Parks, Recreation & Cultural Services Department for various branches which include:
- Community & Cultural Development
- Community & Recreation Programs
- Sports Facilities & Special Events
- Planning & Partnerships
This position may require working non-standard hours, including weekends depending on operational and programming needs.
All candidates must possess the following:
- Canadian Red Cross Standard First Aid & CPR Level ‘C’ or St. John Ambulance Standard First Aid & CPR Level ‘C’
- Self-starter and the ability to work independently with minimal supervision
- Ability to plan, organize, schedule, instruct and evaluate program activities
- A proactive team member that contributes to a positive work environment
- Exercise initiative and good judgment when completing work assignments
- Proven customer service skills
- Ability to be a positive role model for children & youth
- Be dependable and reliable
- Must have the means to travel within the City
Preference will be given to those candidates who have successfully completed one (1) year post- secondary education in Kinesiology, Education, or a related discipline from a recognized post- secondary institution.
Candidates are recommended to identify their preferred work in their application, and outline any relevant education and experience as it pertains to any of the specific work listed below:
Community & Cultural Development
Job Duties: This branch consists of positions that plan, lead, instruct and evaluate diverse and inclusive sport, culture and recreation activities for children and youth. Program plans, weekly activity schedules, and attendance reports are also required. The typical programs include: PlayEscapes, RECreate YQR (afterschool program) and MyTime.
Pay Rate:
$15.93 per hour; however, depending upon operational or programming needs, there may be work assignments that will lead to a higher rate of pay of up to $22.84 per hour.
Community & Recreation Programs
Job Duties: This branch consists of positions that prepare facilities, setup & take down equipment, monitoring of the building and supervising the facility for scheduled bookings, programs and special events. General cleaning duties for safe and efficient operation of equipment, programs and facilities is also required. Typical facilities include: Fieldhouse, South Leisure Centre, Cathedral Neighbourhood Center, Glencairn Neighbourhood Centre and Core Ritchie Neighbourhood Centre.
Pay Rate:
$15.93 per hour; however, depending upon operational needs, there may be work assignments that will lead to a higher rate of pay of up to $18.65 per hour.
Sports Facilities & Special Events
Job Duties: This branch consists of positions that prepare facilities, setup & take down equipment, monitoring of the building and supervising the facility for scheduled bookings, programs and special events. General cleaning duties for safe and efficient operation of equipment, programs and facilities is also required. Typical facilities include: all City operated arenas, Canada Games Complex and Leibel Field.
Pay Rate:
$15.93 per hour; however, depending upon operational needs, there may be work assignments that will lead to a higher rate of pay of up to $18.65 per hour.
Note: Testing may be done to evaluate knowledge, skills and abilities.
Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory vulnerable sector criminal record check.
Note: Successful candidates will be required to provide proof of acquired education.
Jurisdiction: CUPE Local 21
Division: City Planning & Community Development
Department: Parks, Recreation & Cultural Services
Hourly Salary: $15.93. However, depending upon operational or programming needs, there may be work assignments that will lead to a higher rate of pay.
The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.
Recreation Worker
City Of Regina
ReginaPublic Service Full-time
15.93 - 22.84
Learn More
Casual Labourer - Roadways & Transportation Temporary Job
Public Service ReginaJob Details
Seasonal Labourer Opportunity
Season Duration: The season typically runs from May to October, dependent on weather
**Note: Students resuming post-secondary classes in the fall will be granted an early layoff to return to school
This position performs entry level labourer duties within the Roadways &Transportation department for various work units which include:
- Roadways Maintenance Operations
- Roadways Seasonal Operations
- Roadways Capital Operations
- Traffic Operations
All successful candidates will be required to perform physical labour, outdoors in all types of weather. Depending on operational needs, the position may require working non-standard hours, including weekends.
Typical duties include in the Roadways & Transportation department are:
Perform general labourer duties in the construction or maintenance areas within the CityOperations Division, Roadways & Transportation Services Department
- Operate equipment and vehicles assigned to the area
- Load and unload heavy material and equipment
- Cleaning & maintenance activities
Candidates will be screened on the following criteria:
- Must have a valid Class 5 driver’s license. A valid Class 1A driver’s license would be an asset
- Experience operating large and small equipment and hand tools
- Ability to perform heavy physical labour over sustained periods of time in all weather conditions
- Ability to work both independently and in a team environment
- Ability to follow written and verbal instructions
- Ability to establish and maintain good relations with fellow workers and citizens is a must
**Candidates are recommended to identify their preferred work unit(s) in their application, and outline any relevant education and experience as it pertains to any of the specific work units listed below:**
Roadways Maintenance Operations
Asphalt Maintenance
Job Duties: The City of Regina’s Asphalt Maintenance Crews are assigned to maintain and perform maintenance on Regina’s extensive Road infrastructure. Successful candidates will be required to perform maintenance activities such as pothole patching and asphalt cut repairs on residential streets, main arterial’s, and highways. This position conducts general labour maintenance duties.
The typical roles and duties include:
- Asphalt Maintenance - raking, shoveling, tamping and other general labour duties.
- Asphalt Cut Crew - raking, shoveling, tamping and other general labour duties.
Concrete Maintenance
Job Duties: The City of Regina’s Concrete Maintenance Crews are assigned to maintain Regina’s extensive concrete infrastructure. Successful candidates will be part of a crews performing concrete maintenance work to repair sidewalk, curbing, boulevards, medians and other concrete work where required. This position conducts general labour maintenance duties.
The typical roles and duties include:
- Excavation - raking, shoveling, tamping and other general labour duties.
- Concrete crew - raking, shoveling, spreading, forming and other general labour duties.
- Landscaping - raking, shoveling, tamping, sodding, seeding and other general labour duties.
Landscaping
Job Duties: The City of Regina’s Roadways landscaping Maintenance Crews are assigned to maintain Regina’s extensive road and concrete landscaping infrastructure. This position conducts general labour maintenance duties and works closely with the City’s asphalt and concrete maintenance crews.
The typical roles and duties include:
- Lawn cuts – responsible to repairing lawn cut, raking, shoveling, tamping, sodding, seeding and other general labour duties.
- Brick crew – Brick laying, raking, shoveling, tamping and other general labour duties.
- Capital Landscaping
Roadways Seasonal Operations
Job Duties: The City of Regina’s Seasonal Operations group is assigned to select activities such as Summer Street Sweeping, Bridge Washing, High-Grade Road grading. This position conducts general labour maintenance duties.
The typical roles and duties include:
- Sweeping
- Bridge washing
- Alley maintenance
Roadways Capital Operations
Job Duties: The City of Regina’s Capital Maintenance Crews are assigned to maintain Regina’s extensive Road infrastructure, which includes residential streets, main arterial’s, and highways. This position conducts general labour maintenance duties.
The typical roles and duties include:
- Paving Crews - asphalt raking, shoveling, and other general labour duties.
- Milling Crew - asphalt raking, shoveling, spreading, and other general labour duties.
- Alley Reconstruction - raking, shoveling, tamping and other general labour duties.
Traffic Operations
Job Duties: The City of Regina’s Traffic Operations are assigned to construct, install, operate and maintain Regina’s transportation infrastructure, which includes transportation signals, pavement markings, transportation signs, and temporary traffic control and safety. This position conducts general labour construction, operating and maintenance duties.
The typical roles and duties include:
- Transportation Signals, Underground Crews – raking, shoveling, lifting, and other general labour duties
- Paint Crew – painting and other general labour duties
- Temporary Traffic Control & Safety Crew – lifting and other general labour duties
- Transportation Signs Crew – raking, shoveling, tamping, lifting, and other general labour duties
Note: Testing may be done to evaluate knowledge, skills and abilities.
Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.
Note: Candidates selected for an interview will be required to provide proof of acquired education.
Jurisdiction: CUPE Local 21
Division: City Operations
Department: Roadways & Transportation
Typical Rate of Pay: Successful candidates will be paid for work performed with a typical base hourly rate of $25.32 as a Semi-Skilled Labourer. (2024 Rates)
The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.
Casual Labourer - Roadways & Transportation
City Of Regina
ReginaPublic Service Temporary
25.32
Learn More
Council Officer Full-time Job
Public Service ReginaJob Details
Position Summary
The City of Regina is seeking a highly motivated and experienced Council Officer to join our team! As a Council Officer, you will provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions).
Duties & Responsibilities
- Provides logistical support to Council and its bodies to organize and execute meetings – confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public
- Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board
- Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings
- Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public
- Provides advice to Council and its bodies with respect to the application of procedure, protocol, bylaws and legislation
- Researches, prepares and provides information throughout the committee appointment process
- Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements
- Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence
- Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committee’s decision to City Council
- Provides advice, information and customer service to citizens, community stakeholders, City employees, committee members and Council, with respect to protocol and procedure before, during and after meetings
- Develops and maintains effective working relationships with Council and committee members through demonstrated confidentiality, trustworthiness, integrity and enthusiasm
- Provides training, education and ongoing coaching to Council, new and established Committee members, Administration and citizens on protocol, procedures and practices
Knowledge, Skills & Abilities
- Knowledge of administrative practices related to meeting organization, minute taking, report writing, document management as well as databases and other electronic applications (word processing, spreadsheets, agenda preparation software, numerous City software applications)
- Knowledge of bylaws, legislation, protocol, policies and procedures relevant to the conduct of Council and various committee activities
- Knowledge of procedural fairness, natural justice and decision writing, as it relates to quasi-judicial boards
- Knowledge of mandate and operations of various committees and quasi-judicial boards
- Uses judgement to determine application of appropriate procedure, legislation or protocol in a wide range of different contexts and mandates
- Identifies areas of connection across and amongst various committees, City departments, community stakeholder groups and the public to ensure alignment
- Knowledge of municipal government structure, City organizational structure and functions of senior management and City operations
- Knowledge and understanding of relationships between and across business departments, bargaining units and related activities, including community stakeholders
- Knowledge of the committee appointment process
- Knowledge of petition, referendum and municipal election processes
Education & Experience
The ideal candidate will have a grade 12 and a post secondary office education certificate and/or courses in business administration along with four (4) years experience in a municipal environment where a considerable amount of the function is working with senior management, elected officials and the general public.
The Good Stuff
- Competitive salary
- Schedule Days Off (SDOs) 12 paid days per annum
- Robust benefit package that consists of a defined benefit pension, healthcare/flex spending account, long-term disability benefits, health, dental and life insurance, annual vacation, sick and lieu days
- Supported educational programs as a means to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc.,
- Receive 50% off admission to City leisure facilities (Swimming, etc.),
- An inclusive and diverse work culture
Working/Other Conditions
- The majority of the work is undertaken in City facilities.
- Working hours may be atypical as there is a requirement to attend early morning and evening meetings
- Ensures effective prioritization and multi-tasking where demands and requests are constantly in a state of flux and may come at the last minute or with no warning
Note: Testing may be done to evaluate knowledge, skills and abilities.
Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.
Note: Successful candidates will be required to provide proof of acquired education.
Jurisdiction: Out of Scope
Division: Office of the City Clerk
Annual Salary: $64,290.00 - $85,718.00 (2023 Rates)
Council Officer
City Of Regina
ReginaPublic Service Full-time
64,290 - 85,718
Learn More
Casual Labourer Full-time Job
Public Service ReginaJob Details
The Solid Waste Operations branch (SWO) is seeking Labourers to join the team!
As a Labourer in SWO, you will perform duties related to the control of waste disposal at the Landfill Site, Community Programs and Collections. You will perform the functional operation of the scale used to classify, weigh, record and perform cashier duties for various commodities delivered to the Landfill. You will perform duties relating to community clean-up, cart maintenance, inspections & enforcement activities throughout the City.
Typical duties include:
- Maintain the operational work areas and weigh scale to operational standard.
- Oversee the classifying of materials and weighing of vehicles carrying various types of commodities entering the Landfill.
- Operate the computer to register all loads, weights and commodities delivered to the Landfill.
- Perform cashier duties including handling money, relinquishing change and the issuance of receipts, cash balance and deposits.
- Provide courteous customer service and respond to general inquiries from the public regarding issues related to Landfill Operations.
- Monitor and check loads for unauthorized material and ensure that material to be disposed of is properly classified. Inspect scale tickets to ensure the correct charge is applied for the commodity being disposed of.
- Perform general labourer duties in the construction or maintenance areas within the Landfill Operations Branch and Collections.
- Operate and maintain equipment and vehicles assigned to the Landfill or Collections
- Load and unload heavy material and equipment.
- Follow all safety regulations and Bylaws regarding for Solid Waste Operations
- Investigate complaints of violations or non-adherence to the provisions of the municipal bylaws on public lands.
- Prepares written file documentation, photographs locations as necessary for evidence and performs investigative functions as necessary to achieve compliance.
- Performs related work as required.
The Requirements:
- Typically, the knowledge, skills and abilities are obtained through the completion of Grade 12 or General Education Development (GED) equivalency.
- Must have a valid Class 5 driver’s license (Valid Class 1A or 3A driver’s License would be an asset
Ideal Knowledge, Skills & Abilities:
- Knowledge of weigh-scale operation.
- Experience operating powered mobile equipment and hand tools.
- Knowledge of the general rules and regulations of the Provincial Occupational Health and Safety Act and the City of Regina Occupational Health and Safety Manual.
- Ability to perform heavy physical labour over sustained periods in all types of weather conditions.
- Ability to work both independently and in a team environment.
- Ability to follow verbal and written instructions.
- Good interpersonal skills with fellow workers and citizens are a must.
- Ability to operate computer equipment and office productivity software such as Excel, Word, etc. to enter and retrieve data, prepare computations, reports and send electronic mail.
How You Describe Yourself:
- Self-starter and the ability to work independently with minimal supervision.
- A pro-active team member that contributes to a positive work environment
- Exercise initiative and good judgement when completing work assignments.
- Be dependable and reliable.
Job Fit: Is this position right for you?
If you check ‘yes’ to the following, then this job is a match for you!
- Comfortable with non-standard hours of work, (example: working on a weekend)
- Comfortable with non-standard shifts, (example: 12 hour shifts)
- Enjoy working outside, even in inclement weather.
- Enjoy working with tools, and operating equipment.
- Comfortable with getting dirty on the worksite – primarily working at the City’s Landfill
- Comfortable with physical labourer – this means lifting, pushing, pulling heavy items throughout a shift.
Note: Testing may be done to evaluate knowledge, skills and abilities.
Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.
Note: Successful candidates will be required to provide proof of acquired education.
Casual Labourer
City Of Regina
ReginaPublic Service Full-time
18.02 - 26.01
Learn More
Council Officer Full-time Job
Public Service ReginaJob Details
Position Summary
The City of Regina is seeking a highly motivated and experienced Council Officer to join our team! As a Council Officer, you will provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions).
Duties & Responsibilities
- Provides logistical support to Council and its bodies to organize and execute meetings – confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public
- Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board
- Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings
- Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public
- Provides advice to Council and its bodies with respect to the application of procedure, protocol, bylaws and legislation
- Researches, prepares and provides information throughout the committee appointment process
- Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements
- Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence
- Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committee’s decision to City Council
- Provides advice, information and customer service to citizens, community stakeholders, City employees, committee members and Council, with respect to protocol and procedure before, during and after meetings
- Develops and maintains effective working relationships with Council and committee members through demonstrated confidentiality, trustworthiness, integrity and enthusiasm
- Provides training, education and ongoing coaching to Council, new and established Committee members, Administration and citizens on protocol, procedures and practices
Knowledge, Skills & Abilities
- Knowledge of administrative practices related to meeting organization, minute taking, report writing, document management as well as databases and other electronic applications (word processing, spreadsheets, agenda preparation software, numerous City software applications)
- Knowledge of bylaws, legislation, protocol, policies and procedures relevant to the conduct of Council and various committee activities
- Knowledge of procedural fairness, natural justice and decision writing, as it relates to quasi-judicial boards
- Knowledge of mandate and operations of various committees and quasi-judicial boards
- Uses judgement to determine application of appropriate procedure, legislation or protocol in a wide range of different contexts and mandates
- Identifies areas of connection across and amongst various committees, City departments, community stakeholder groups and the public to ensure alignment
- Knowledge of municipal government structure, City organizational structure and functions of senior management and City operations
- Knowledge and understanding of relationships between and across business departments, bargaining units and related activities, including community stakeholders
- Knowledge of the committee appointment process
- Knowledge of petition, referendum and municipal election processes
Education & Experience
The ideal candidate will have a grade 12 and a post secondary office education certificate and/or courses in business administration along with four (4) years experience in a municipal environment where a considerable amount of the function is working with senior management, elected officials and the general public.
The Good Stuff
- Competitive salary
- Schedule Days Off (SDOs) 12 paid days per annum
- Robust benefit package that consists of a defined benefit pension, healthcare/flex spending account, long-term disability benefits, health, dental and life insurance, annual vacation, sick and lieu days
- Supported educational programs as a means to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc.,
- Receive 50% off admission to City leisure facilities (Swimming, etc.),
- An inclusive and diverse work culture
Working/Other Conditions
- The majority of the work is undertaken in City facilities.
- Working hours may be atypical as there is a requirement to attend early morning and evening meetings
- Ensures effective prioritization and multi-tasking where demands and requests are constantly in a state of flux and may come at the last minute or with no warning
Note: Testing may be done to evaluate knowledge, skills and abilities.
Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.
Note: Successful candidates will be required to provide proof of acquired education.
Council Officer
City Of Regina
ReginaPublic Service Full-time
64,290 - 85,718
Learn More
