All jobs within 0 km around Winnipeg in Administrative Jobs

• Location: 1950 Sargent Avenue, WINNIPEG, MB R3H 0Z7, Canada

Supports station/call centre operations and management in all aspects of business and office procedures including liaison with internal and external customers, suppliers and employees. Co-ordinates all administrative aspects of the station/call centre and directly assists senior manager in achievement of departmental goals.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/educational equivalent with secretarial courses or business college training preferred.

Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.

Standard level MS Excel, Word. PowerPoint is preferred.

Good communication (verbal/written), interpersonal and organizational skills required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/educational equivalent with secretarial courses or business college training preferred.

Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.

Standard level MS Excel, Word. PowerPoint is preferred.

Good communication (verbal/written), interpersonal and organizational skills required.

Additional Details:Full-time, Mon-Fri, 11am-8pm

Looking for a great place to work? Are you interested in joining one of Canada’s top employers? Do you like to work hard and have fun? Are you looking for a role that includes variety? Do you enjoy interacting with people and building relationships? If you answered “Yes”, then keep on reading as we may have the perfect position for you!

Whether you’re an administrative professional with experience in the insurance or financial services industry, or a recent graduate with a few years’ experience in a client service environment, it’s your attention to detail, strong organizational skills and warm personality that make you a great fit for this position.

The ability to meet tight timelines while delivering quality service is a must! For more information about our Administration team.

Insurance

• Verify assets are insured and registered as per requirements

• Review and process external policies to ensure coverage as per requirements

• Follow up with insurance agents and lessees to obtain insurance renewal policies in a timely manner upon expiry of insurance policies

• Follow up with insurance agents and lessees to obtain corrections to insurance policies that do not meet lease requirements

• Review insurance cancellations and contact customer and/or insurance agent to follow up for new policy

• Escalate insufficient insurance coverage issues to Collections following appropriate procedures

• Collect Confirmation of insurance on assets ineligible for Loss Damage Waiver program

• Maintain Loss Damage Waiver program on eligible leases, starting, removing or restarting program as applicable

• throughout the life of a lease

• Quote Loss Damage Waiver Fees & Implement early start of Loss Damage Waiver Fees on requests

• Process insurance letters, including LDW start and restart letters, insufficient insurance notices and final notices as required

• Coordinate refunds to customers where applicable and apply Loss Damage Waiver credits to appropriate billings

• Prepare Power of Attorney documents for vehicle registrations upon Customer request, understanding all provincial nuances

• Respond to customer inquiries

PPSA Registrations and Discharges

• Register leases accurately following the legislative requirements for the province and equipment type

• Ensure registrations are completed within PMSI timeframes to secure priority interest in leased equipment

• Understand provincial nuances regarding registration rules and adhere to all provincial standards to ensure accurate

• registrations are obtained

• Conduct pre-registrations according to policy

• Process amendments of registrations

• Process discharges of registrations following policy and procedure and provide proof of discharge upon request to customers.

Document Acceptance

• Process Acceptance and retention of original documents

• Review Contracts and verify acceptability as originals as per policies such as

• Confirming legibility of the contract

• Reviewing signature and title fields for completion

• Confirm presence of all required attachments with appropriate version number

• Complete contract acceptance by stamping contract as Original, complete the start date, the funded date and initial the contract on behalf of CWB National Leasing

• Review and assess contract eligibility for securitization purposes and flag eligibility in Felix

Administration

• Understanding Business Origination Policy Manual policies as they pertain to Documentation, PPSA & Insurance

• Perform as a team member and ensure collaboration.

• Improve processes within the Administration Department

Successful incumbent

• About 2 years previous experience in Administration, Customer Service or Insurance

Languages

• Fluent in English, (written and verbal)

• French would be considered an asset.

Skills

Customer centric attitude. Agile. Active listener. Dependable.  

• Strong attention to detail and accuracy

• Ability to maintain a high level of confidentiality

• Proven interpersonal and communication skills

• Ability to resolve customer inquiries and concerns quickly with empathy and professionalism

• Effective organizational skills with a proven ability to prioritize

• Intermediate in MS Office and the ability to quickly learn other applications and programs

Your benefits

In addition to competitive compensation, upon hiring you’ll be eligible for a wide range of flexible benefits to help promote your wellbeing and that of your family. 

* Health and wellness program, including many options

* Flexible group insurance

* Generous pension plan

* Employee Share Ownership Plan

* Employee and Family Assistance Program

* Preferential banking services

* Opportunities to get involved in community initiatives

* Telemedicine service

* Virtual sleep clinic 

These are a few of the benefits available to you. We have an offer that keeps up with trends as well as your needs and those of your family.

Our dynamic work environments and cutting-edge collaboration tools foster a positive employee experience. We actively listen to employees’ ideas. Whether through our surveys or programs, regular feedback and ongoing communication is encouraged.

Closing Date:

* Position closes at 12:01am on the close date identified below.

02/28/2025

Overview

Overview

Overview

We are seeking a highly organized and proactive Office Coordinator to provide administrative support to our Vice President and Executive Team.  This position is an office-based position Monday – Friday.   

A SNAPSHOT OF SOME OF THE EXCITING THINGS YOU WILL DO:

• Manage the overall office environment, ensuring that it is organized, professional and fully functional
• Coordinate:
  • Maple Leaf Agri Farms Lease Vehicle Program
  • Maple Leaf Agri Farms Telecommunication Program
  • Maple Leaf Agri Farms Employee Meat Program
  • The monthly Executive Meetings (including reports, presentations, scheduling)
  • Administer and coordinate the contract producer contracts
  • The Maple Leaf Donation Program
  • The Maple Leaf Agri Farms Swag Program
  • All Maple Leaf Agri Farms social events
  • The location lunches/events (i.e. Town Halls, BBQs)
  • Onsite/offsite meetings for Maple Leaf Agri Farms Team Members
• Assist with scheduling of travel arrangements for Team Members
• Provide support where needed for Travel & Expense
• Provide back-up coverage to main reception (i.e., lunches, breaks, absences)
• Create the monthly newsletter

The intent of this snapshot is to provide a representative summary of the major duties and responsibilities of this job.  The Office Coordinator will perform other related duties assigned.

WHAT YOU WILL BRING:

• Two years of related experience in office administration
• Business Administration Diploma considered an asset
• Must possess strong skills in:
  • • • • Interpersonal
        • Organizational
        • Attention to detail
        • Communication (written and oral)
        • Time management
• Proficiency in office software (Microsoft Office)
• Ability to work under pressure and handle several tasks simultaneously
• Ability to work independently and collaboratively in a fast-paced environment
• Valid class 5 driver’s license

We are seeking a highly organized and proactive Office Coordinator to provide administrative support to our Vice President and Executive Team.  This position is an office-based position Monday – Friday.   

A SNAPSHOT OF SOME OF THE EXCITING THINGS YOU WILL DO:

• Manage the overall office environment, ensuring that it is organized, professional and fully functional
• Coordinate:
  • Maple Leaf Agri Farms Lease Vehicle Program
  • Maple Leaf Agri Farms Telecommunication Program
  • Maple Leaf Agri Farms Employee Meat Program
  • The monthly Executive Meetings (including reports, presentations, scheduling)
  • Administer and coordinate the contract producer contracts
  • The Maple Leaf Donation Program
  • The Maple Leaf Agri Farms Swag Program
  • All Maple Leaf Agri Farms social events
  • The location lunches/events (i.e. Town Halls, BBQs)
  • Onsite/offsite meetings for Maple Leaf Agri Farms Team Members
• Assist with scheduling of travel arrangements for Team Members
• Provide support where needed for Travel & Expense
• Provide back-up coverage to main reception (i.e., lunches, breaks, absences)
• Create the monthly newsletter

The intent of this snapshot is to provide a representative summary of the major duties and responsibilities of this job.  The Office Coordinator will perform other related duties assigned.

WHAT YOU WILL BRING:

• Two years of related experience in office administration
• Business Administration Diploma considered an asset
• Must possess strong skills in:
  • • • • Interpersonal
        • Organizational
        • Attention to detail
        • Communication (written and oral)
        • Time management
• Proficiency in office software (Microsoft Office)
• Ability to work under pressure and handle several tasks simultaneously
• Ability to work independently and collaboratively in a fast-paced environment
• Valid class 5 driver’s license

This position provides customer service to internal and external customers. He/She enters data for order processing, document scanning, shipment routing, etc. This position problem-solves and maintains ongoing professional relationships with customers.

Responsibilities:

• Processes workforce management software exceptions.
• Completes and provides various reports and provides analysis as needed.
• Administers discretionary, vacation, and compensation day requests.
• Completes special projects and deployments, conducts research and analysis (e.g., daily, weekly and monthly reports), and performs process analysis and innovation.
• Ability to lift up to 70lbs without assistance.

Schedule:

• Monday to Friday (from 17:00 to 22:00, with flexibility in start and end time)
• Part-time (25 hours per week, with flexibility for more hours)

Qualifications:

• High school diploma, GED, or International equivalent
• Strong written and verbal communication skills
• Multi-tasking abilities
• Working knowledge of Microsoft Word, Excel, Access, and Outlook
• Willing to work flexible hours and overtime on occasion

Overview

As a Regional Coordinator you will contribute to the overall success of the Client Administrative Services Regional team, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.  Ensures all activities conducted in compliance with governing regulations, internal policies, and procedures.

Is this role right for you? In this role you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Maintain office systems including but not limited to network administration, telephone and voice mail programs, reference and product files, branch library and Product & Procedures manual. 
• Lead management of facilities operations as well as delivery and change management of facilities related changes. 
• Liaise with Facilities to support leasehold improvements, lease renewals and planned moves. 
• Perform reception duties including answering the telephone, greeting clients, managing incoming & outgoing mail & courier and booking client appointments.
• Complete regional reporting requests & data analysis.
• Manage regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation and SOTI.
• Coordinate and execute on a variety of regional initiatives including seminars, Client Forums and Professional Development Days and coordinate logistics as required. 
• Assist with branch compliance duties including maintaining the security checklist and Business Continuity Plan.
• Participate in various regional meetings and special projects.
• Liaise with external partners such as medical associations, accounting firms, etc. for regional projects. 
• Other administrative tasks.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk. 

The Must Haves:

• Community college diploma in Business Administration or equivalent. 
• Three+ years’ experience in an administrative or clerical position, preferably with a financial services company
• Working knowledge or RRSPs, RRIFs, mutual funds and client services would be an asset.  
• Excellent computer skills including MS Word, MS PowerPoint, and good understanding of current corporate applications. 

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• Strong organizational skills. 
• Excellent communication skills. 
• Initiative and resourcefulness. 
• Ability to work effectively and collaboratively within a team. 
• Attention to detail. 
• Well-organized with high energy, effective communication skills  
• Enjoys a fast-paced environment and is highly professional.   
• Team player with a desire to consistently create a positive work environment

#LI-CB1

Location(s):  Canada : Manitoba : Winnipeg || Canada : Saskatchewan : Regina

The opportunity

Our Contract Administration Department is an integral part of our business and is accountable for providing critical core business/technical knowledge, problem resolution expertise and support throughout the life cycle of CWB National Leasing customer agreements.

Our Bilingual Collections Officers are the face and voice of CWB National leasing providing our “Customer First” approach to collections and negotiate equitable solutions to achieve the best possible outcome for both parties.

The day-to-day

• Respond to customer inquiries and concerns

• Secure payments in a professional, equitable and timely manner

• Work in partnership with clients to resolve disputes and negotiate best possible solutions

• Exercise discretion and respect the confidentiality of all customer and vendor transactions

• Manage customer files / make decisions with respect to file acceleration (next steps i.e. repossession, write off, legal action)

Foundational knowledge and experience to grow from

• Fluently bilingual (French and English).

• Minimum 2 years’ experience in: Administration or Client Services within Banking, Financial Services, Credit or Collections.

• Ability to accurately set up and clearly document payment arrangements.

• Capability to think proactively and resolve problems logically and efficiently.

• Keen attention to detail with proven experience maintaining accurate documentation.

• Ability to maintain a high level of confidentiality and thrive in a rapidly changing environment.

• Intermediate in MS Office and the ability to quickly learn other applications and programs.

• Working knowledge of compliance laws pertaining to Collections would be considered a strong asset.

Skills and competencies that will take you further

• Tech savvy. You love learning new software and strive to always make the best use of the tools you are given.

• Innovative thinker. You take pride in your strong detail orientation, but you can also strategize, and problem solve with the best of the best.

• Collaborative team player. You are a great teammate and see the value in working together to achieve common goals and strategic initiatives.

Put your career in drive with CWB National Leasing. Apply today.

Why work with us?

Your success is our obsession! And our award-winning culture & benefits back it up. 
 
Wellness matters. We offer an award-winning benefits package that includes:

• hybrid work environments

• everyday flexibility

• company-funded health coverage

• health care spending account

• a flexible wellness program

• generous time-away options to unplug, rest & recover.

Career development. We commit to our employees’ development and help them reach their professional goals with:

• organization wide coaching services

• mentorship

• education support & training programs.

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.