All jobs within 50 km around Port Moody in Administrative Jobs

What is the Opportunity?

As the Administrative Assistant, you will play a critical role by providing direct support to both the Managing Director and Director, Relationship Management at RBCx. RBCx is a full-service platform to accelerate the entrepreneurial journey at every stage of growth – providing access to capital solutions, innovative products and services, and operational expertise to help technology companies’ scale. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the Directors, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare / act as a pre-verification officer for department expense reports.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.

• Assist as the primary liaison for the senior executive, with senior internal and external stakeholders.

• Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.

• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.

• Coordinate and provide support for internal and external event planning such as offsite sessions, communication & roundtable sessions, Town Halls & Coffee chats

• Manage the senior executive/leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.

• Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.

• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.

• Support the Director’s monthly portfolio quality reviews by gathering relevant reports and commentary from VP’s on outstanding items.

What do you need to succeed?

Must-have:

• 5+ years of Executive or Administrative support experience supporting senior leadership.

• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.

• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.

• Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the office of the senior executive.

• Anticipate the needs of the senior executive and flag questions or opportunities before issues arise.

• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.

• High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.

Nice-to-have:

• Related experience within a matrixed corporate environment.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.

• Opportunity to be a valuable member of a critical team.

• Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.

• Significant exposure to stakeholders across multiple businesses.

• Interesting, complex work that makes a difference in peoples’ lives.

• A collaborative culture that recognizes innovative business ideas.

• Access to various programs, resources and technology.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years’

Responsibilities:

• • The candidates should be able to interview patients to obtain case histories, schedule and confirm appointments
  • The candidates should be able to complete insurance and other claim forms, maintain filing system

• The candidates should be able to perform general clerical work, such as order supplies and maintain inventory, determine and establish office procedures and routines
• The candidates should be able to enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• The candidates should be able to initiate and maintain confidential medical files and records

Benefits:

• The candidates will get dental plan, health care plan, vision care benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume, and Cover letter) through below mentioned details.

By Email:
[email protected]

Be prepared for the screening questions. Include answer the following questions while applying:

• • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?

• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?
• What is your current level of study?

Requirements:

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

Ricoh is currently looking for career-oriented individual to provide exceptional support and service related to clerical and administrative duties.

Responsibilities:

• Manage and process all incoming and outgoing couriers (Local and Out of Country)
• Sort and process all incoming and outgoing mail
• Check in visitors and issuing access badges
• Assist with meeting room support (video conferencing, furniture reconfigurations, catering set ups)
• Report Facilities issues (lights out, broken chair, etc.)
• Manage supply requests
• Submit service now ticket requests
• Creates proofs, revises and edits written material as needed
• Handles internal and external correspondence
• Creates and maintains departmental filing system
• Answers telephone lines
• Updates calendars
• Uses and coordinates maintenance for local office equipment
• Coordinates logistics for meetings, net meetings and conference calls: location, communications, resources, etc
• Maintains department logs, reports, and/or data entry for functional databases
• Cross-trains and learns other responsibilities within the team and provides assistance as needed
• Builds professional relationships with customers and other teams
• Performs other duties as assigned

Education & Experience:

• Requires a high school diploma
• Requires 1-3 years of experience in the administrative field

Skills:

• Excellent interpersonal skills with the ability to quickly develop business relationships
• Strong self-motivation to drive results
• Excellent communication skills both verbal and written
• Effective use of Microsoft Office
• Ability to regularly lift and push objects up to 30-50 lbs

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 7 months

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc.
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to order office supplies and maintain inventory, greet people and direct them to contacts or service areas
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Our employee-partners enjoy:

• Competitive Pay
• Weekly Pay Cheques
• RRSP and DPSP Contribution
• Medical, Dental & Vision Insurance Package
• Disability & Life Insurance Package
• Paid Vacation & Holidays

• Career Advancement Opportunities

Headquartered in Cincinnati, Cintas is a publicly held company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index. This compensation information is a good faith estimate and provided in accordance with applicable Pay Transparency legislation. Similar positions located outside of this jurisdiction may not necessarily receive the same compensation. The base salary generally ranges between $19.70/Hour to $24.20/Hour. This range is an estimate based on an applicant’s skills and experience.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience although having experience is an asset

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to review, evaluate, and implement new administrative procedures
• The candidates should be able to delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed, and deadlines are met
• The candidates should be able to carry out administrative activities of the establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• The candidates should be able to assemble data and prepare periodic and special reports, manuals, and correspondence
• The candidates should be able to oversee and co-ordinate office administrative procedures

Benefits:

• The candidates will get dental plan, health care plan, Deferred Profit Sharing Plan (DPSP), long-term care insurance, maternity and parental benefits, Registered Retirement Savings Plan (RRSP), and free parking

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and cover letter) through the below-mentioned details.

By email
[email protected]

Often the Administrator is the first contact a person has with the school and has to be knowledgeable and represent the school well. This position requires the full understanding and active participation in fulfilling the mission of CEFA. Duties include but are not limited to:

• Keeping the school and office organized and managed efficiently, ordering supplies.
• Answering telephone calls and responding to specific requests
• Conducting tours for parents, new registrations, and entry of new students
• Organizing school events, parent meetings and celebration of occasions for staff and children
• Sending routine and non-routine correspondence to families 
• Maintaining the confidentiality of families (account statements, student information)
• Updating student files and documents
• Adjusting records and invoicing, processing payments and subsidies when applicable
• Assisting the Principal with administrative duties related to the school (maintaining files, parent requests, scheduling family interviews)
• Overseeing the Kitchen (ensuring menu meets nutritional standards, reviewing budget, evaluating Cook)

Qualifications

• Certificate in Early Childhood Education (Infant Toddler Licence will be a great asset)
• Successful candidates will be punctual, well spoken, efficient, discreet and pleasant on the telephone and in person.
• Must have knowledge with computer systems and computer systems and software used at CEFA (MS Office)
• Excellent communication skills – written and verbal
• Time management and organizational skills
• Familiar with BC Licensing Regulations
• Experience in a childcare or junior kindergarten setting

Salary and Benefits 

Expected start date: Immediate

Job Type: Permanent  

Schedule:  Monday to Friday

Salary:  Negotiable based on experience

Benefits:

• Spring break, summer break, and winter break off as well as professional days
• Daily am snack, lunch, and afternoon snacks provided
• Full medical benefits after 6 months

Jelly Marketing is looking to add an Admin and Office Coordinator to our high-energy team of go-getters, storytellers, and experts in all things digital. The ideal candidate would consider themselves a hospitable, welcoming, detail-oriented communicator with a knack for keeping things and places organized and efficient. If this sounds like it could be an expansion of your Instagram bio, we’d love to hear from you.

As the Admin and Office Coordinator, you will be the point of contact for visitors to our office and provide administrative support to Jelly’s Partners. You will handle the flow of people through the business and ensure that all front desk responsibilities are completed accurately and delivered with a high degree of quality and accuracy. The position requires strong computer skills and experience with the Microsoft Office Suite, with particularly high competence in Word and Excel.  This candidate must be able to both manage a dynamic workload as well as focus for extended periods of time on singular tasks.

Location: Fort Langley, BC
Reports To: Director of Operations and Personnel

Required Skills and Attributes:

• An eye for detail
• Experience in administrative duties
• Excellent written and verbal communication skills
• Excellent planning, organization, and time management skills
• Self-motivated, team player who thrives in a fast-paced environment

Primary Responsibilities: 

• Answering all incoming phone calls, taking and delivering messages with high level of accuracy, warmth and professionalism. 
• Greeting and hosting all incoming visitors in a friendly and warm manner: offering tea, taking coats etc 
• Assisting Director of Operations and Personnel with internal projects and tasks including but not limited to: scheduling meeting spaces, group hosting, staff meetings, team building activities, shipping and receiving, invoice filing, data entry, special occasions and other administrative support 
• Assisting the Principal with tasks related to business development including but not limited to: research, reporting, data entry and compilation etc 
• Daily organization and administration of communal spaces, reception, etc 
• Weekly inventory of communal resources: kitchen, office, etc. 
• Weekly purchasing of necessary supplies 
• Regular care for all plant life. 
• Other duties as assigned

Additional requirements:

• Personal smartphone
• Personal vehicle

Salary Range:
$45,000 – $55,000 plus bonuses upon meeting eligibility criteria

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 7 months

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc.
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to order office supplies and maintain inventory, greet people and direct them to contacts or service areas
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]