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Administrative Assistant III Full-time Job

Enbridge Inc.

Administrative Jobs   Thorold
Job Details

We are looking for an Admin Assistant III Depot Support. In this role, you will be responsible for providing daily administrative support and logistics to the Operations teams in the Southeast Region and will work with the Supervisory team to ensure payroll-related and time-keeping activities, and operational support duties are completed accurately and on-time and compliance programs are monitored and on target.

 

We offer opportunities for growth, with a competitive benefits and pension plan. We'd love to hear from you! Apply today to this phenomenal opportunity with us. #joinourteam

 

What You Will Do:

  • Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets.

  • Responsible for processing weekly payroll file, adjusting time in Workday as required

  • Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation.

  • Update all tracking tools used for Work Management-Operations workload planning and scheduling.

  • Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.

  • Code and input invoices in SAP/Markview for all regional expenditures.

  • Responsible for handling expenses for Operations staff.

  • Provide daily support for Workday, IT requests, and office supplies. Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.

  • Ownership of; email distribution lists, emergency contact listing, communication channels (lobby TV, SharePoint, and business unit file sharing drives).

  • Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises.

  • Assist with coordinating training and access requests for both new and existing employees on processes, procedures, and Enbridge systems.

  • Lead end-to-end event planning including both in-person and virtual events.

  • Support and participate in various internal committees, teams and initiatives.

  • Lead correspondence, filing, and general administrative duties etc. as directed. Regular travel to all Southeast Operations depots will be required as the need arises

 

Who You Are:

Required:

  • A minimum of 3 years of directly related experience with strong abilities in general office practices, standard office software (Microsoft Office Suite). An equivalent certification and experience combination may be considered.

  • Strong time management, analytical, planning, problem solving, and interpersonal skills.

  • High level of initiative/self-direction, with the capability to perform well under pressure while working independently and in a team environment.

  • Ability to gather, organize, and analyze information with recommendations for action and preparing drafts.

  • Strong understanding of Enbridge functions and systems (Maximo, Markview, Workday, SAP, Oracle).

  • Excellent communication skills (verbal, presentation, and written styles).

  • Excellent interpersonal, customer relations and digital literacy.

  • Labour relations skills and experience working with a collective agreement is desired.

  • Requires a high level of discretion, tact, and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.

 

Preferred:

  • Financial acumen and/or accounting experience would be an asset.

 

Working Conditions (Optional):

  • Typical office environment

  • Travel between depots (30-50%)

 

Flex-Work:

Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start or end time, to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid

Administrative Assistant III

Enbridge Inc.
Thorold
  Administrative Jobs Full-time
We are looking for an Admin Assistant III Depot Support. In this role, you will be responsible for providing daily administrative support and logistics to the Operations teams in t...
Learn More
Nov 7th, 2024 at 13:27

ScotiaMcLeod Administrative Associate Full-time Job

Scotiabank

Administrative Jobs   St. Catharines
Job Details

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  

IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

  • Ensure effective client administration by managing all administrative processes and escalations requiring investigation
  • Consistently demonstrate high levels of client service by:
    • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
    • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
  • Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
  • Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
  • Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

  • Experience in the securities industry
  • Already or willing to become duly registered as an Investment Representative (IR) with CIRO
  • Excellent verbal and written communication
  • Strong organizational skills 
  • Ability to take initiative, work independently and meet deadlines
  • Meticulous attention to detail and excellent time management skills
  • Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

  • At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
  • The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
  • An organization committed to making a difference in our communities– for you and our clients.
  • An inclusive working environment that encourages creativity, curiosity and celebrates success. 
  • Learning and Development – free access to Scotia Academy to upskill and develop your skills.

ScotiaMcLeod Administrative Associate

Scotiabank
St. Catharines - 6.44km
  Administrative Jobs Full-time
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by...
Learn More
Dec 6th, 2024 at 13:36

PT Preload Supervisor Part-time Job

UPS

Administrative Jobs   St. Catharines
Job Details

This position trains and supervises Package Handlers and Clerks on safety, productivity, and various job-related tasks. He/She holds teams accountable for attendance and submits timecards.

Responsibilities
• Develops and maintains good working relationships with employees, management and customers.
• Facilitates training with new and current employees.
• Conducts and participates in group meetings.
• Coordinates evaluations with management.
• Determines best solutions for package concerns.
• Supervises daily activities of package handlers and clerks to ensure all assigned duties are accomplished safely and timely.
• Understands and consistently demonstrates UPS's high ethical standards and code of conduct.

Qualifications
• Ability to lift 70 lbs./32 kgs.
• Availability to work flexible shift hours, up to 5 days per week
• Strong problem solving skills, with ability to multitask
• Strong oral and written communication skills
• Working knowledge of Microsoft Office
• Ability to work in a fast-paced warehouse environment
• Bachelor's Degree or International equivalent - Preferred
• Management experience - Preferred

Location

  • 1520 Mccleary Drive Thorold Ontario L2V 0M8

Shift Time

  • Monday - Friday
  • Flexible start time between 3pm - 5pm
  • Guaranteed 25 hours but can exceed upon business needs

PT Preload Supervisor

UPS
St. Catharines - 6.44km
  Administrative Jobs Part-time
This position trains and supervises Package Handlers and Clerks on safety, productivity, and various job-related tasks. He/She holds teams accountable for attendance and submits ti...
Learn More
Dec 4th, 2024 at 13:40

Administrative Assistant Full-time Job

BGIS

Administrative Jobs   St. Catharines
Job Details

The Administrative Assistant I is responsible for a range of administrative duties including, answering calls, document management, servicing office equipment, conference room bookings and travel bookings.

KEY DUTIES & RESPONSIBILITIES

  • Carry out the day-to-day execution of clerical duties to ensure BGIS is provided with administrative support
  • Attend to all document management tasks including, filing, mail (internal/external/ courier), photocopying, word-processing as required, and coordination / assembly of documents for binders, communications and newsletters
  • Create and maintain simple spreadsheets
  • Service office equipment, notify service supplier if unable to resolve issue
  • Arrange travel and/or conference room bookings as required
  • Maintain client satisfaction and positive relations with BGIS external contacts
  • Other related general administrative duties as required
  • Other duties as assigned

MINIMUM EDUCATION: High school education

JOB-RELATED EXPERIENCE: One year  or less

KNOWLEDGE AND SKILLS

  • Requires one (1) year or less of administrative experience
  • Strong computer skills, proficient with MS Office
  • Self-motivated
  • Ability to work independently
  • Strong time management skills and organizational skills
  • Ability to communication both written and verbally
  • Strong customer focus

Licenses and/or Professional Accreditation

  • None required

Administrative Assistant

BGIS
St. Catharines - 6.44km
  Administrative Jobs Full-time
The Administrative Assistant I is responsible for a range of administrative duties including, answering calls, document management, servicing office equipment, conference room book...
Learn More
Oct 18th, 2024 at 18:59

Administrative assistant | LMIA Approved Full-time Job

ELA JUASE FINE ART INC

Administrative Jobs   St. Catharines
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as bachelor’s degree
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

  • Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
  • International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

  • The candidates should be able to arrange and co-ordinate seminars, conferences, etc., record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines
  • The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
  • The candidates should be able to compile data, statistics and other information, order office supplies and maintain inventory, arrange travel, related itineraries and make reservations
  • The candidates should be able to greet people and direct them to contacts or service areas, set up and maintain manual and computerized information filing systems, plan and control budget and expenditures
  • The candidates should be able to perform basic bookkeeping tasks, oversee the preparation of reports, oversee development of communication strategies
  • The candidates should be able to consult with clients after sale to provide ongoing support, perform data entry
  • The candidates should be able to assign, co-ordinate and review projects and programs, provide customer service

Benefits:

  • The candidates will get pension plan, health care plan, and dental plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, include this reference number in your application 2587880, and cover letter) through below mentioned details.

By email
[email protected]

Administrative assistant | LMIA Approved

ELA JUASE FINE ART INC
St. Catharines - 6.44km
  Administrative Jobs Full-time
  28
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as bachelor’s degree Experience:...
Learn More
Aug 23rd, 2024 at 12:33

Administrative assistant Full-time Job

MAPLE LEAF MARINAS HOLDINGS GP INC.

Administrative Jobs   Port Colborne
Job Details

Overview

Languages

English

Education

  • Secondary (high) school graduation certificate
  • or equivalent experience

Experience

1 to less than 7 months

On site

 Work must be completed at the physical location. There is no option to work remotely.

Work setting

  • Retail/wholesale establishment/distribution centre

Responsibilities

Tasks

  • Evaluate daily operations
  • Plan and organize daily operations
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database

 

The employer accepts applications from:

 

  • Canadian citizens and permanent or temporary residents of Canada.
  • Other candidates with or without a valid Canadian work permit.

 

How to apply

By email

[email protected]

Administrative assistant

MAPLE LEAF MARINAS HOLDINGS GP INC.
Port Colborne - 24.58km
  Administrative Jobs Full-time
  34.07
Overview Languages English Education Secondary (high) school graduation certificate or equivalent experience Experience 1 to less than 7 months On site  Work must be completed at t...
Learn More
Nov 19th, 2024 at 13:52

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