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The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.

With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act.  The Head Office is in Halifax and there are regional offices located throughout the province.

The core functions of the Nova Scotia Public Prosecution Service are to:

• Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
• Participate in the development of criminal law and criminal prosecutions policy.
• Provide advice to police in respect of prosecutions generally or in respect of specific investigations

 
For more information on the Public Prosecution Service please visit the following link: https://novascotia.ca/pps/
 

About Our Opportunity

The Records Administrator works under limited supervision through case management, records management, and file management within the Public Prosecution Service on a daily basis.

In this extremely busy office, you would be responsible for creating, managing and tracking all Public Prosecution Service criminal files and creating linkages between charges in the Justice Enterprise Information Network (JEIN) data base and the Prosecution Information Composite System (PICS). Updating offender history reports to assist Crown Attorney decision making and links PPS case files with court processes.
 

Primary Accountabilities

The Records Administrator is responsible for:

• Accurate case file management including liaising with court administration staff to verify file endorsements
• Interacting with Crown Attorneys, support staff, other Justice partners, law enforcement agencies, court administrative staff, the criminal defense bar, general public, victims, witnesses and accused persons to provide information and assistance
• Consulting with Records Management professionals internally and externally in the application of the STOR/STAR records classification system and manages PPS files in compliance with policies, procedures and standards
   

Qualifications and Experience

To be successful in this role you will have a high school diploma plus four years of records administration experience is required.  An acceptable equivalent combination of education, training and experience may be considered.  Experience in MS Word and Outlook (or other electronic email system) and Internet use is required, as well as accurate typing, word processing and data entry skills.

The following are considered assets in this role:

• Exposure to the justice system and government services
• Experience with JEIN and PICS
• Working knowledge and understanding of the STAR/STOR central file management system or other central file management systems
• Working knowledge of the justice system, including the Criminal Code and other relevant legislation
• Experience working with legal documents and forms

As the successful candidate, you will have demonstrated experience in an automated environment, you will possess strong prioritization and problem-solving skills, along with sound judgment, attention to detail and the ability to work under pressure to meet deadlines.  You will have strong attention to detail, prioritization and problem-solving skills, and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines.

Lifting of heavy boxes, weighing approximately 25 - 30 pounds, is a requirement in this role.

All successful candidates must be able to pass appropriate background checks.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
 

Equivalency

Includes, but not limited to:

• A two year office administration diploma in a related field plus two years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
 

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees
 

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion
• Extensive keyboarding
• Lifting heavy boxes weighing approximately 25 to 30 pounds
• Exposure to emotionally disturbing and graphic materials, e.g. photographic materials involving victims of crime
   

Additional Information

This position requires the successful candidate to work on-site.

This is a Permanent employment opportunity, located in Halifax
 

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules
   

The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.

The PSC is responsible for determining the human-resource management policies, programs, standards and procedures necessary for the public service; and provides direction, advice and assistance regarding implementation. It is committed to developing a responsive HR system and strives to improve client experience.

Some of our exciting initiatives include:

• Supporting employee well-being, resilience, and engagement;
• Supporting welcoming and inclusive workplace cultures;
• Advancing the capacity of the Province of Nova Scotia to meet the current and future needs of Nova Scotians through a diverse workforce with the necessary talents, experience, and skills; and,
• Developing client-focused, person-centred approaches to HR service delivery.

For more information on the Public Service Commission, please visit the following link: https://beta.novascotia.ca/government/public-service-commission

About Our Opportunity

The client service administrative assistant role is essential to a successfully functioning HR team and as such is responsible for collaboratively running an efficient and seamless office. This is an opportunity for someone who is interested in delivering success through innovative ideas and who gets genuine satisfaction from attending to details that makes the team they support a success.

Primary Accountabilities

You will provide a wide range of administrative support services to the HR team, including:
 

• Providing general administration and communications support
• Providing general correspondence support by preparing supporting paperwork for a variety of human resource transactions
• Preparing and actioning monthly reports from SAP in consultation with the HR Business Partner
• Fielding incoming calls and other forms of communication from the public, employees and managers and connecting them with the right person
• Filing, printing, copying, scanning and mailing documents
• Creating and/or improving internal processes
• Coordinating team activities and unit events
• Verifying invoices for accuracy and processing for payment
• Coordinating the procurement of goods and services
• Creating presentations, spreadsheets, and reports
• Tracking and monitoring various forms of information
• Organizing meetings and taking minutes
• Researching and summarizing information for the team
• Drafting communications for events, new procedures, and other team announcements

Qualifications and Experience

You are an administrative professional with a one-year post-secondary administrative program and experience in the administrative field or an equivalency, who genuinely enjoys working with people. You don’t shy away from a challenge, have a keen mind that is ready to learn and grow, and love all things technology.

You will have experience performing a wide variety of administrative functions with minimal supervision, a high level of attention to detail and the ability to adapt to demanding and changing priorities and to respond well to meet tight deadlines with a high degree of accuracy.  A methodological approach to problem solving is also required. The ability to handle multiple and competing priorities is very important as are your strong computer skills (including Advanced level of proficiency with Excel, Word, PowerPoint).

Leadership competencies required at this level of work are: Intercultural and Diversity Proficiency, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, and Self-Control.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Equivalent experience and training includes, but is not limited to:

• High school diploma and minimum of 3 years of related work experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion
• Work is completed in a comfortable office environment, with a fair amount of time spent sitting at a desk and computer
• May be required to lift or move large binders, files, boxes, etc.
• Require high degree of concentration and attention to detail
• Pressure to meet tight deadlines with attention to accuracy

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies
• Countless Career Paths
• Department Specific Flexible working schedules