305 Jobs Found
ADMINISTRATIVE ASSISTANT Temporary Job
Administrative Jobs TorontoJob Details
Posting Period: 03-May-2023 to 17-May-2024
Job Description:
The Administrative Assistant is responsible for day to day operations for the Deputy Chief Technology Officer (DCTO). Technology Services Delivery. A proactive problem solver and point of contact that anticipates DCTO operational assignments to ensure a seamless delivery and liaison between DCTO and stakeholders to support DCTO in performance delivery and alignment and tracking of various administrative work streams.
Major Responsibilities:
- Performs varied specific, measurable, achievable, realistic and timely administrativeduties and clerical functions in connection with the operation of an organizational unit.May provide work direction and training to assigned staff.
- Proactively prepares schedule of weekly and monthly activities to accelerate and improvedelivery of executive commitments.
- Utilizes strong administrative customer service skills, over the phone, in person and withclients.
- Utilizes administrative acumen to understand and action priority and sensitive materialthat requires executive action.
- Exercises caution and discretion with labour relations, personnel and other confidentialinformation. Types correspondence including that of a confidential nature, such asdisciplinary letters.
- Handles scheduling of appointments and ensures that the appropriate information isprovided.
- Conducts background research, investigations and retrieves information on variousissues.
- Screens, reviews and prioritizes incoming mail, processes correspondence, and initiatesresponse.
- Ensures that the tracking and following up of requests is maintained and deadlines aremet.
- Monitors and controls the workflow of the unit, ensuring adherence to relevant policies.
- Liaises with and exchanges information with all levels of staff, elected officials and thepublic.
- Prepares and processes various documents/statistical summaries/reports requiring theassessment and analysis of data. Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence.
- Checks work for accuracy and conformity with regulations, policies and procedures andcorrects/resolves outstanding/incorrect items prior to signature.
- Operates various office equipment and computers utilizing a variety of desktopapplications and corporate systems. Prepares presentation material utilizing detailedlayout and formatting.
- Coordinates and maintains a complex record/retrieval system. Maintains supplies andinventories.
- Responds to enquiries and complaints from senior staff, the public, agencies, and otherlevels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc.and records detailed messages.
- Assists with budget administration for the unit. Administers petty cash.
- Coordinates meetings, events and schedules. Takes/transcribed minutes as required.
- Maintains continuous awareness of municipal matters, departmental administrativesystems and procedures, organization structures in the division, and major activities inorder to provide effective administrative assistance.
- Prepares and organizes Council materials (including confidential and employment/labourrelation matters),
Key Qualifications:
- Considerable experience in the performance of operational and administrative support dutiesto senior management, handling a broad range of administrative matters, office practices andprocedures.
- Considerable experience planning, scheduling, and organizing appointments, meetings,interviews, conferences, and events, and taking minutes and action items at meetings, withfollow-up activities.
- Considerable experience using a variety of software packages including advanced knowledgeof Microsoft Office Suite, i.e. Word, PowerPoint, Excel, and Outlook, and Visio.
- Considerable experience in the preparation and drafting of standard correspondence andreports, editing the layout and formatting of complex reports, correspondence, charts, tablesand statements to Council and Committee.
- Ability to conduct research in technology trends and new developments.
- Highly developed customer service and interpersonal skills with the ability to communicateeffectively at all organizational levels, including the political level, the members of the publicand external contact.
- Knowledge of vendor and contract administration including familiarity working with contractorsis considered an asset
- Demonstrated knowledge of, and the ability to handle, municipal operations, policies andprocedures, and current political issues that may include but is not limited to councilproceedings, corporate protocols, established Committees functions; both internal and specialinterest groups and current political issues.
- Excellent organizational and time management skills, including attention to detail, and ability toset priorities, meet deadlines and deal with conflicting priorities and work demands.
- Excellent interpersonal, analytical and problem-solving skills to deal effectively with all levelsof staff and the public and handle sensitive issues.
- Familiarity with Technology Services procurement policies and processes is an asset.
- Demonstrable multi-tasking skills to handle the workload of a senior executive.
- Demonstrated ability to exercise independent judgement and discretion in dealing withconfidential operational matters and management staff in the absence of the Deputy ChiefTechnology Officer/Director.
- Ability to work beyond normal business hours and weekends, when necessary.
ADMINISTRATIVE ASSISTANT
City Of Toronto
Toronto - 3.34kmAdministrative Jobs Temporary
62,637 - 77,715
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Administrative Associate Full-time Job
Administrative Jobs TorontoJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHATS IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
#LI-Onsite
Administrative Associate
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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Coordinator Full-time Job
Administrative Jobs TorontoJob Details
As part of the RBC Economics and Thought Leadership team, the Coordinator will provide administrative services and ensure the general functioning of the office, including maintaining office supplies, equipment floor plans and liaising with CRE and vendors.
Job Description
What is the opportunity?
RBC Economics and Thought Leadership aims to build a prosperous and innovative future by harnessing ideas, insights and data to help RBC clients and communities understand the forces shaping the world around us.
Our team of economists and researchers deliver economic analyses, comprehensive reports and conversations with world-leading thinkers that inspire and empower informed decisions in an evolving world including:
- In-depth research reports on sustainable growth, climate change, innovation and human capital
- Timely analysis and forecasts of the economy and financial markets
- Quarterly economic updates and monthly Canadian housing analysis
- An ongoing series of conversations with leading thinkers about reimagining Canada’s economy
What will you do?
- Ensure the general functioning of the office, including maintaining office supplies, equipment floor plans and liaising with CRE and vendors
- Set up and coordinate business planning sessions, townhalls and maintain agendas and supporting materials
- Coordinate office activities and events, such as team-building activities, celebrations, and training
- Provide administrative support to executives and departments, including scheduling meetings, managing calendars, and coordinating travel arrangements
- Prepare presentation materials, reports and meeting agendas, as required
- As required, follow up on any agenda items, minutes or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner
- Collaborate with other administrative staff and departments to support cross-functional initiatives and projects.
What do you need to succeed?
Must-have
- ~3+ experience in a similar role
- Highly organized and proactive
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook)
- Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Strong organizational and time management skills, with a keen attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment
- Proactive problem-solving skills and ability to work independently with minimal supervision
Nice-to-have
- Experience working in financial services
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
- Leaders who support your development through coaching and managing opportunities
- Work in a dynamic, collaborative, progressive, and high-performing team
- Opportunities to do challenging work
- Flexible work/life balance options
Job Skills
Additional Job Details
Address:
ROYAL BANK PLAZA, 200 BAY ST:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
Office of the CEO
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2024-04-24
Application Deadline:
2024-05-04
Coordinator
Royal Bank Of Canada
Toronto - 3.34kmAdministrative Jobs Full-time
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Administrative Associate Full-time Job
Administrative Jobs TorontoJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT'S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
Administrative Associate
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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Operations Administrator Full-time Job
Administrative Jobs TorontoJob Details
Application Deadline:
05/02/2024
Address:
30 St. Clair Avenue West
Job Family Group:
Wealth Sales & Service
Supports the branch and/or region in achieving business objectives by providing effective operational support and management of sales compliance and regulatory requirements.
- Collaborates with internal and external stakeholders in order to deliver on business objectives.
- Organizes and files records of office activities and business transactions.
- Administers a filing system to ensure the availability of reports, forms, and other documentation.
- Creates, maintains, and enters information into databases.
- Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).
- Maintains office supplies inventory and orders.
- Schedules meetings and coordinates meeting facilities and set-up.
- Liaises with internal and external partners to coordinate changes to premises (e.g. relocations, office planning) with minimal interruptions to business operations.
- Identifies and escalates all irregularities and discrepancies to management.
- Performs various operational activities to meet business objectives, client needs, and maintain overall service levels.
- Provides administrative/operational support including financial and transactional processing and reporting, account processing and documentation, compliance processing, and other related activities; ensures proper documentation and administration of decisions.
- Meets high quality service standards to maximize relationship retention and growth.
- Identifies and escalates all irregularities and discrepancies to management and compliance as per guidelines.
- Follows through on risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, act in their best interests, and ensure an effectively run function.
- Protects the Bank's assets and complies with all regulatory, legal and ethical requirements.
- Completes standardized tasks under supervision.
- Performs initial problem solving within given rules/limits & escalates when required.
- Broader work or accountabilities may be assigned as needed.
Qualifications:
- Post-secondary degree in related field of study desirable.
- Basic knowledge learned on the job.
- Verbal & written communication skills - Basic (in business environment).
- Organization skills - Basic (in business environment).
- Collaboration & team skills - Basic (in business environment).
Compensation and Benefits:
$31,600.00 - $41,100.00
Operations Administrator
BMO CANADA
Toronto - 3.34kmAdministrative Jobs Full-time
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Executive Assistant & Coordinator Full-time Job
Administrative Jobs TorontoJob Details
RBC Corporate Citizenship and ESG is a high-performing team that leads the execution of the RBC Purpose Framework.
The Executive Assistant & Coordinator plays a key role in the efficient and seamless operation of the team. This position takes a lead role supporting executives with deliverables to senior bank executives, management committees and internal and external stakeholders. The role provides administrative and operational support to ensure the smooth running of all the operational and administrative aspects of the team.
What will you do?
- Effectively represents the VPs and business unit through professional and collaborative interactions with executive assistants across the enterprise.
- Anticipate issues and initiates appropriate actions to ensure the most effective use of the VP’s time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriate
- Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
- Proactively manages the VP, Social Impact & Innovation’s calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as required
- Manages travel arrangements for efficiency and cost effectiveness
- Acts as the first point of contact for key external stakeholders,
- Lead the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.
- As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savings
- Support for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct)
- Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning .
What do you need to succeed?
Must-have:
- College Diploma or University graduate preferred or equivalent experience.
- 5-7 years of Executive or Administrative support experience supporting busy executive leaders.
- Superior proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating, research and presentation skills.
- Exceptional organizational and time management skills specifically around calendar administration, scheduling, ability to organize, plan, and schedule events.
- Strong interpersonal skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
- Sound judgement in decision making; strong problem-solving skills and resourceful in working with others and representing the office of the senior executive.
- Anticipate the needs of the senior executive and flag questions or opportunities before issues arise.
- Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
Nice-to-have:
- Capability with project management tools (Mural, Evite)
- Technical savvy. Comfortable with enterprise technology (Workday, Concur, Archer, MyMarketplace)
- Related experience within a matrixed corporate environment.
What’s in it for you?
We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achieving success that is mutual.
- Opportunity to be a valuable member of a critical team.
- Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.
- Significant exposure to stakeholders across multiple businesses.
- Interesting, complex work that makes a difference in peoples’ lives.
- A collaborative culture that recognizes innovative business ideas.
Job Skills
Communication, Data Entry, Deadline Management, Detail Design, Detail-Oriented, detail-oriented and adapt to changing project requirements quickly to meet business goals (Duplicate of Adapt Quickly, Always Learn), Detail Planning, Email Services, Excel PowerPivot, Goal-Oriented, Microsoft PowerPoint, Office Administration, Organizing, Presentation Software, Project Management, SharePoint Power User, Spreadsheet Software, Task-Oriented, Team Communication, Teamwork, Time Management, Time-Oriented, Word Processing Software, Workday
Additional Job Details
Address:
BAY WELLINGTON TOWER, 181 BAY ST:TORONTO
City:
TORONTO
Country:
Canada
Work hours/week:
37.5
Employment Type:
Full time
Platform:
HUMAN RESOURCES
Job Type:
Regular
Pay Type:
Salaried
Posted Date:
2024-04-19
Application Deadline:
2024-04-26
Executive Assistant & Coordinator
Royal Bank Of Canada
Toronto - 3.34kmAdministrative Jobs Full-time
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Administrator Full-time Job
Administrative Jobs TorontoJob Details
The Assistant Branch Administrator is responsible for supporting the Branch Management Team in ensuring a high level of success is achieved through effective operations and administrative efficiencies.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Consistently demonstrate high levels of internal and external client service
- Assist in the management of branch support staff, including executing development plans
- Ensure quality and efficiency of branch operations
- Assist with the execution and implementation of procedures to ensure compliance with corporate policies and industry regulations
We would love to work with you if you have:
- Experience in the securities industry
- Excellent verbal and written communication skills
- Meticulous attention to detail and excellent time management skills
- Provide excellent client service in a professional and respectful manner
- Strong organizational skills
- Ability to take initiative and work independently
- Investment Representative (IR) license is an asset or obtain license within 15 months of hire which includes:
- Canadian Securities Course (CSC),
- Canadian Practices Handbook (CPH),
- Investment Representative Training Program (IRT)
- ScotiaMcLeod internal 30-Day training program
What’s in it for you:
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
Administrator
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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Administrative Associate Full-time Job
Administrative Jobs TorontoJob Details
BRIEF INTRODUCTION
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHATS IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
Administrative Associate
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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Administrative Assistant Full-time Job
Administrative Jobs TorontoJob Details
Purpose
Contributes to the overall success of the Global Business Payments organization by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures. This is a temporary contract position.
What You’ll Do:
- Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
- Support the Vice Presidents in day-to-day management of their schedule by:
- Coordinating, managing, and optimizing schedules. Eliminating conflicts and providing alternatives, ensuring good time flow. Solving any unforeseen changes as required.
- Demonstrating ability to strategically plan workflow and projects as assigned to ensure efficiency and completion in a timely manner. Demonstrate effective time management/organizational skills and handle moderately complex problems with relative autonomy. Ensure VPs are kept apprised of all projects/task status/potential issues and concerns and escalate to applicable VP for guidance when necessary.
- Establishing and maintaining a BF system.
- Coordinate travel for Vice Presidents in the most cost-effective manner ensuring scheduling and individual travel requirements are met.
- Proactively recommend changes to established procedures and guidelines to increase responsiveness and reduce number of recurring questions/concerns. Provide backup to other Executive/ Administrative Assistants to ensure proper coverage.
- Support the Vice Presidents’ Office correspondence by:
- Dealing with correspondence as appropriate (responding, delivering).
- Composing correspondence for Vice Presidents’ signature.
- Demonstrating good verbal and written skills.
- Proofreading work /output against source documents.
- Providing receptionist support by receiving/screening/referring incoming calls and visitors using a high degree of discretion. Acting on telephone/mail requests received in their absence. Sorting and organizing incoming and outgoing correspondence.
- Always engaging in positive communication.
- Providing administrative support and assist in maintaining the Vice Presidents’ expense and other budgets by:
- Monitoring assigned budgets and ensure adequate cost controls are in place.
- Verifying telephone bills and expense statements. Processing and maintaining the expense statements on T&E accurately for VPs.
- Preparing entries / transactions and supporting documentation to process payments.
- Dealing with correspondence as appropriate (responding, delivering, filtering);
- Composing correspondence for senior management officer’s signature.
- Producing material from written copy / rough notes.
- Proofreading work /output against source documents.
- Sorting and organizing incoming and outgoing mail.
- Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
- Setting up / maintaining filing systems.
- Monitoring/ ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
- Maintaining records and information to ensure and control security access.
- Work collaboratively with the team to organize/plan special events by:
- Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees.
- Arranging bookings for boardrooms / conference rooms (internal). Recommending on facility alternatives. Arranging for equipment and materials for meetings as appropriate.
- Meeting with outside providers of service (conference centres / hotels / caterers)
- Overseeing arrangements, ensuring smooth execution, and assessing outcomes for future reference
- Preparing invitations for sign off. Tracking responses of meeting attendees and follow up as appropriate.
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively purses effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
- Champions a high-performance environment and contributes to an inclusive work environment.
What You'll Bring:
- Minimum High School Diploma (Grade 12) level high school completion
- Minimum 3-5 years in a related administrative role requiring significant multi-tasking – preferably in Financial Services Industry
Functional competencies
- Sound knowledge of business/bank terminology and departmental procedures.
- Strong verbal/written communication skills.
- Excellent organizational skills.
- High level of discretion required when dealing in confidential matters.
- Good PC skills – including Excel and Power Point.
- Strong organization know-how (structure, key staff).
Behavioral competencies:
- Accuracy & thoroughness – organizes meetings, oversees arrangements, facilitating smooth execution.
- Analytical thinking – assesses outcomes of arrangements previously made for future meetings/conferences.
- Communication – able to anticipate conflicting schedules and clearly and concisely suggest alternatives.
- Commitment – acts with discretion, takes on goals and aims of officer to which he/she reports, and overall Bank goals.
Work Arrangement:
- Work in a standard office-based environment
#LI-Hybrid
Interested?
If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.
What's in it for you?
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.
Administrative Assistant
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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National Accounts Coordinator Full-time Job
Administrative Jobs TorontoJob Details
WHAT YOU WILL NEED TO SUCCEED:
- The ideal candidate will have demonstrated knowledge of administration processes and preferably within a professional services environment.
- They will have strong diplomatic, negotiation and conflict resolution skills.
- They must possess excellent communication and interpersonal skills to work with internal and external contacts.
- Must possess a high level of morale judgment for handling confidential information.
RESPONSIBILITIES:
- Manage Work Order System (RealSuite) by updating the status of work orders and /or completing same
- Support in fulfillment of new requests, along with guard extensions.
- Ensure that work order process is being followed per guidelines.
- Document all requests for guard and mobile service.
- Follow-up on missing work orders number/purchase orders
- Run reports or pull data from Securitas Mobile Vision as required
- Collaborate with NAM on projects and assist in management project timelines.
- Produce and modify quotations in response to a request from a project manager.
- Complete and maintain Job Log for all service requests sent internally or subcontractors.
- Note any alarm trends identified and report to National Accounts Manager
- Assist in promoting client satisfaction.
- Knowledge of Microsoft Office applications including excel.
- Bilingual in French, an asset
- Other duties as assigned.
QUALIFICATIONS:
- Post-secondary diploma in Business or related field is required.
- 3 years of experience in an administration and operational experience, preferably within the Security industry.
The posting will remain open until filled.
Securitas Canada celebrates diversity, and we welcome and encourage applications from the four designated groups: namely women, aboriginal people, visible minorities, and persons with disabilities.
National Accounts Coordinator
Securitas Canada
Toronto - 3.34kmAdministrative Jobs Full-time
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Systems Administrator/Branch Assistant Full-time Job
Administrative Jobs TorontoJob Details
As a Branch Systems Administrator/Branch Operations Assistant you will contribute to the effective functioning of the branch team by ensuring that all workstations, voice communications and multi-functioning devices are running effectively.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Deliver proactive and reactive technical expertise with a hands-on approach, addressing issues and improvements for Branch Staff
- Ensure all technology is running at maximum efficiency
- Be instrumental in management of the daily administrative operations of the branch
- Manage client account activities and ensuring compliance standards are met
- Act as first point of contact for clients arriving at the branch
- Provide basic-level training on all applications to branch employees
- Escalate issues to internal and external providers
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Strong organization with the ability to manage multiple priorities
- Excellent verbal and written communication skills
- Provide excellent service in a professional and respectful manner.
- Knowledge of Microsoft systems: Word, Excel and PowerPoint
- Familiarity with various operating systems and platforms.
WHAT’S IN IT FOR YOU
- At ScotiaMcleod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcleod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- You will join a purpose-driven winning team, committed to results, in an inclusive and high-performing culture.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, and curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
Systems Administrator/Branch Assistant
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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Administrative Support Assistant Full-time Job
Administrative Jobs TorontoJob Details
As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Be responsible for onboarding new client relationships through digital account opening and documentation administration
- Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
- Respond to client inquiries and issues in a timely manner and escalating , as required
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT'S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
Administrative Support Assistant
Scotiabank
Toronto - 3.34kmAdministrative Jobs Full-time
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