All jobs in Administrative Jobs

Application deadline: posted until filled 
Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page.

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

Application deadline: Will remain open until filled 
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About the role

Canadian Blood Services is looking for a regular part-time Staffing Clerk to join our dynamic Donor Centre Team.

The Staffing Clerk is responsible for planning and preparing rotational work schedules to meet operational needs.

Formula for Success:

• Assesses and plans staffing requirements to meet operational needs and processes within the Supply Chain Department
• Prepares, maintains and posts work schedules
• Performs timekeeping
• Maintains records on relief staff such as names, addresses, phone numbers, email addresses, availability for work, suitable work area and hours worked

Desired Education and Skills:

• Grade 12 plus four years' recent related experience or an equivalent combination of education, training, and experience
• Ability to type 45 wpm
• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment

What We Offer You:

• Vacation
• 5.2% in lieu of holidays
• Premiums paid according to the collective agreement
• Defined Benefits Pension Plan
• Employee discounts, wellness program, and much more

What you can expect:

• Works: Monday to Friday. Hours are 06:60 to 14:30. Rest days: Saturday and Sunday
• Physical requirements for the role include the ability to lift weights up to 10 kg.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience although having experience is an asset
Computer and technology knowledge: Inventory control software, Internet
Parts specialization: Automobile

Location: 159 GARDEN OF EDEN ROAD, Renfrew, ON K7V 3Z8
Shifts: Day, 08:00 to 18:00
Transportation information: Valid driver’s licence
Work setting: Repair and service establishment, Retail business, In sho

Physical Requirements:

• The candidates should be able to work in a fast-paced environment
• The candidates should be able to work with attention to detail
• The candidates should be able to work in tight deadlines
• The candidates should be able to handle weight Up to 45 kg (100 lbs)

Other Requirements:

• The candidate should be client focus, dependable, organized, and reliable

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to answer telephone and relay telephone calls and messages
• The candidates should be able to clean and maintain office, supply area or warehouse
• The candidates should be able to set-up displays of retail parts and accessories
• The candidates should be able to perform general office duties, ship, deliver or pick up parts, products or equipment
• The candidates should be able to identify, label and catalogue items received, store items in warehouse, tool room or supply area
• The candidates should be able to issue and distribute parts and supplies for internal use
• The candidates should be able to receive, unpack and sort incoming parts, supplies and materials

Benefits:

• The candidates will get group insurance benefits, life insurance, vision care benefits, disability benefits, health care plan, and dental plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, writing sample, and cover letter) through below mentioned details.

By email
[email protected]

By mail
159 GARDEN OF EDEN ROAD
RENFREW, ON
K7V 3Z8

In person
159 GARDEN OF EDEN ROAD
RENFREW, ON
K7V 3Z8
Between 09:00 AM and 06:00 PM

By fax
613-432-6409

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience although having experience is an asset
Security and safety: Criminal record check

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people and direct them to contacts or service areas
• The candidates should be able to provide basic information to clients and the public
• The candidates should be able to obtain and process information required to provide services
• The candidates should be able to order office supplies
• The candidates should be able to record and relay information
• The candidates should be able to perform clerical duties, such as filing and sorting and distributing mail
• The candidates should be able to answer telephone and relay telephone calls and message

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Hourly Rate/Salary: $ 51,800.00 - $ 69,067.00 
Hours of Work: 35 
Work Location: Malton CC 
Department/Division/Section: CMS/Community Services Dept , CMS/Recreation & Culture Division , North District 
Non-Union/Union: Non Union 

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act.

Weekly Hours: 36.67 

The contract administrator supports the construction and asset management teams, responsible for building and maintenance of Canadian Tire, PartSource and Mark’s Work Wearhouse properties in Quebec and Atlantic Canada. The successful candidate will have past experience in building and property maintenance in an administrative capacity, working both independently and in a team environment; must be able to work in a fast-paced setting while maintaining accuracy and reliability of work performed.

Responsibilities

• General office and office equipment management
• Provide support to the project and asset management teams
• Assist the Associate Vice President with contact administration as follows:
  • Assist design and construction with administration
  • Assist asset manager with administration
  • Process certificate of payments
  • Track project costs and schedules
  • Process construction and asset management invoices and cheque requisitions through IRIS (Tririga)
  • Issuance of construction specifications and coordination of as-built/maintenance manuals
  • Project documents creation and distribution in a variety of formats

• Day to day general activities
• Maintain accurate records and an extensive filing system

What you bring

• Bilingual (English & French)
• 3 to 5 years similar experience supporting  design and construction staff or general contractors
• Ability to communicate with individuals at all levels from within the corporation, as well as external clients
• Strong understanding of the construction process.
• Highly developed technical skills with Microsoft products
• Strong organizational skills
• Attention to detail
• High level of independence and initiative to prioritize multiple tasks and follow through with a sense of urgency
• Excellent written and verbal communication skills
• Basic accounting skills are essential

• Ability to read and write English as well as to understand verbal and written instructions in English.

• Grade XII high school diploma; post secondary education in business administration, finance, accounting an asset. Or significant experience in working within an office environment completing similar tasks/responsibilities.

• Strong working knowledge of administrative based software (Microsoft Word, Excel)

• Mentally and physically able to perform duties within a very dynamic environment with the opportunity for several disruptions and maintain regular work.

• Demonstrated ability to work independently and complete assignments on a timely basis.

• Demonstrates concern and interest in providing high quality care and service for those we serve.

Strong communication and relationship building skills with team members

Under the direction of the Site Manager or designate this administrative IV is responsible for performing a variety including, but not limited to scheduling and payroll as well as several other administrative duties. This is an opportunity to work in a facility environment that is fast paced and highly team focused. The hours of operations fall between 0615 to 1700. Attention to detail is crucial as you are responsible for ensuring appropriate employee scheduling and pay data is captured in accordance with AHS policies, procedures, and collective agreement provisions. As the successful admin IV your key responsibilities will include filling pre-booked and immediate staff shifts, anticipating staffing needs, and informing managers of shifts that require further attention, entering data for payroll, providing scheduling reports, detailing records and compiling/providing statistical information.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., supervise other workers, train other workers, and train, direct, and motivate staff
• The candidates should be able to determine and establish office procedures and routines, plan, develop, and implement recruitment strategies, schedule and confirm appointments, and manage contracts
• The candidates should be able to manage training and development strategies, answer telephone calls and relay messages, answer electronic enquiries, and compile data, statistics, and other information
• The candidates should be able to oversee the preparation of reports, advise senior management, respond to employee questions and complaints, and order office supplies and maintain inventory
• The candidates should be able to negotiate collective agreements on behalf of employers or workers, oversee payroll administration, arrange travel, related itineraries, and make reservations, and open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to type and proofread correspondence, forms, and other documents, perform data entry, provide customer service, recruit and hire workers and carry out related staffing actions, and maintain and manage digital databases
• The candidates should be able to perform basic bookkeeping tasks, consult with clients after sale to provide ongoing support, conduct performance reviews, oversee occupational health and safety, and supervise office and volunteer staff

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.