1408 Jobs Found
Administration Clerk Full-time Job
Administrative Jobs ReginaJob Details
Job ID: 2940
Openings: 1
Jurisdiction: CUPE Local 21
Division: City Planning & Community Services
Department: Recreation & Cultural Services
Branch: Community & Recreation Programs
Location Name: Regina, Saskatchewan, CA
Type of Posting: Internal & External
Employment Type: Permanent
Hourly Salary: $27.12 - $30.20
Annual Salary: $56,131.00 - $62,506.00
Date Posted: June 13, 2024
Closing Date: June 27, 2025
POSITION SUMMARY:
This position provides comprehensive, complex administrative support ensuring effective and efficient office management practices in order to delivery quality customer service in the Community Planning and Development Division. Responsibilities include supervision of cashiers and a variety of administrative, financial, supervisory, clerical, information processing and cashier duties. This position reports to the Facility Supervisor and supervises front line administrative staff.
DUTIES AND RESPONSIBILITIES:
- Directs all administrative functions including but not limited to inventory and procurement of facility print material, forms, stationary, office supplies and other related administrative responsibilities.
- Performs general administrative support for major facility activities including information processing of schedules and correspondence, generation and creation of applicable reports, spread sheets, statistics, time-keeping and other information as required.
- Performs a variety of financial and revenue support functions including assisting with the coordination and processing of billings, journal vouchers and facility service refunds; reviewing daily cash and deposits; coordinating necessary corrections and adjustments to ensure month-end financial statements balance; and ensuring rental payments are monitored, collected, receipted and applied to appropriate permits.
- Coordinates and assists with facility use and booking support including processing registrations and pass sales; processes applications for facility use including entry of permits; and assisting with facility bookings using the computerized booking system.
- Ensures the timely and accurate collection of facility statistical data including facility revenue collection.
- Provides supervision, training, and scheduling of assigned staff including participating in hiring, reviewing and performance evaluation.
- Assists in developing, implementing, analyzing and reviewing policies, procedures and systems to ensure consistent and effective Division operations and customer service.
- Provides customer service support responding to inquiries regarding services, facility operations, facility rentals and programs in person and over the phone.
- Performs related work as required.
QUALIFICATIONS:
Knowledge, Skills & Abilities:
- Thorough knowledge of business English, spelling, punctuation and arithmetic.
- Knowledge and skill in the use of modern office procedures, systems and equipment.
- Knowledge of policies, procedures and practices used within the Division, including payroll and accounting procedures.
- Ability to professionally represent the City of Regina applying quality customer services techniques and etiquette.
- Ability to work independently with minimal supervision, demonstrating initiative, sound judgement and a high degree of concentration and composure in a demanding environment.
- Ability to communicate effectively both orally and in writing demonstrating ability to collect, organize and analyze information to interpret customer expectations and provide clear, concise and accurate information and/or explanations to internal and external customers to satisfy customer requirements.
- Ability to train, support and encourage, supervise and evaluate staff.
- Demonstrate exceptional skills in the operation of office equipment, with emphasis on computers as it relates to information processing, facility bookings, program registration, spread sheets and email.
- Ability to handle large sums of money, keep records of account and perform cash balancing, in accordance with cash handling policies and procedures.
- Ability to accurately perform complex mathematical calculations.
EDUCATION AND EXPERIENCE:
- Typically the knowledge, skills and abilities required for this position are obtained through completion of grade twelve (12) or equivalent coupled with a minimum of two (2) years of experience performing administrative, clerical and cashier functions including experience working with windows-based software and computerized registration, pass sales, facility booking and point of sale software. Courses in accounting, office administration and supervisory development would be an asset
- A minimum keyboarding or typing speed of 40 wpm is required with demonstrated proficiency and knowledge in formatting documents, spread sheets, correspondence and charts.
Additional Requirements:
- Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
- Proof of education is required.
- Additional assessments may be conducted to evaluate competencies, skills, and knowledge.
Administration Clerk
City Of Regina
ReginaAdministrative Jobs Full-time
27.12 - 30.20
Learn More
ScotiaMcLeod Administrative Assistant Full-time Job
Administrative Jobs MontréalJob Details
When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.
As an Administrative Support Assistant, your role is to provide administrative support to one or more Advisors and their teams.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
1. Ensure a high level of non-trade client service by:
- Acting as receptionist by answering phones and greeting clients
- Arranging client meetings including venues, preparing printed materials and handling schedule changes
- Assisting with Advisor seminars by booking venues, scheduling guests, greeting clients, arranging for refreshments etc.
- Following up on client meetings and entering notes in contact management system
- Processing client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
- Responding to client inquiries and issues in a timely, responsive manner and escalating to Advisor when appropriate
2. Provide administrative support by:
- Processing client account documentation
- Assisting in writing and processing clients’/prospects letters and proposals
- Ordering marketing materials
- Maintaining client files and information on the appropriate systems
- Opening new accounts and processing new account documentation
- Processing account transfer documentation and follow up to ensure receipt
- Following up on outstanding documentation for restricted accounts
- Ensuring all client interaction is accurately documented
- Gathering deferred sales charge (DSC) information
- Ensuring adherence of all regulatory rules as it relates to client accounts and related documentation
- Following up with clients on missing documentation required as per the industry regulatory requirements
3. Contribute to the effective functioning of the branch team by:
- Building effective working relationships across the team and with various business line and corporate function contacts
- Maintaining a high level of customer service
- Facilitating a culture of open and honest communication
- Actively participating and contributing to touch bases and team meetings
- Encouraging the generation of new ideas and approaches
- Actively sharing knowledge and experience to enhance the development of all team members
- Developing and executing a meaningful employee development plan
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Excellent written and verbal communication skills
- Strong organizational skills
- Ability to take initiative and work independently
- Ability to meet deadlines
- Knowledge of Microsoft systems: Word, Excel and PowerPoint
- Secondary education
Working Conditions
The role operates within a standard office environment.
Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English and French as they will be required to work closely with other groups from head office who operate primarily in English, and they will serve and English-speaking clientele.
#SWM
ScotiaMcLeod Administrative Assistant
Scotiabank
MontréalAdministrative Jobs Full-time
Learn More
Executive Assistant (Administrative Assistant IV) Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose and Function
The Executive Assistant (EA) to the CFO/General Manager of Finance and Supply Chain Management (FSC) is responsible for an extensive range of administrative services supporting the GM as well as administrative activities in support of the overall business unit.
The wide range of administrative services include handling a complex calendar, scheduling and prioritizing meetings with internal and external senior executives and staff in the City, organizing meetings and arranging for logistics, securing and preparing agenda items for the FRS Leadership and all-hands meetings, drafting and handling correspondence, re-directing internal enquiries when the GM is away or unavailable and coordinating administrative activities in the GM’s office.
The EA in this position attends FRS leadership meetings, noting action items and following-through on them, handles the flow of correspondence in the office of the GM, manages the department’s plan for council reports throughout the year, facilitates the approvals of council summary forms, coordinates the updates on Internal Audit items, coordinates SAP licenses and vendor accounts, oversees and tracks the new employee safety orientations across the business unit to ensure that these are promptly conducted, and coordinates the attendance management reporting for the managers. The EA also handles the travel arrangements of the GM, and the purchasing card online review of the GM and direct reports as well as other administrative activities.
The position interacts with senior managers within FSC, the City Leadership Team of the City and their assistants and sometimes with the external executives and their assistants. This position acts as an advisor across the Administrative Assistant roles in the FSC departments, and ensuring subject matter expertise for areas such as Time entry, purchasing, document filing, and other administrative tasks. The position may provide support to other areas of FSC as required.
The incumbent also leads special projects within the FSC Group. These projects include the roll-out of new city-wide processes and procedures within the department, and other City projects implemented at the department level.
The Executive Assistant, as required by the GM, may participate in special events contributing toward the strengthening of team-work in the business unit.
Duties and Responsibilities
- Handles the complex calendar of the GM, scheduling meetings, making decisions on meeting priorities and working with the City Managers’ office, other EAs and staff to arrange them.
- Supports meeting scheduling for other teams as required.
- Organizes and sets up leadership, all-staff, and other major meetings, arranging logistics for the venue, securing agenda items, presentation slides, scheduling presenters, taking minutes and following up on action items.
- Prepares meeting information materials for the GM in advance of the leadership and all-hands meetings.
- Manages the flow of correspondence and documents received by the office of the GM.
- Reviews travel and training and purchasing card submissions for compliance with policies.
- Oversees and tracks safety orientations for new employees and makes quarterly reports for submission to HR; generate attendance management reports for managers and makes semi-annual reports to the GM.
- Receives and notes phone calls and informs GM.
- Informs GM and managers of urgent issues that will require their immediate attention
- Maintains a list of Council reports, topics-on-deck for corporate management team, all hands, and leadership meetings, and expedites Council summary form to meet City Clerk's deadlines.
- Keeps track of deadlines and provides reminders of follow-up items; coordinates submissions of accomplishments and goals and other requirements for the GM.
- Formats correspondence for GM's signature and distributes them
- Attends leadership meetings and records minutes and action items.
- Processes reimbursements of expenses for the GM.
- Reviews and reconciles online purchasing cards (company credit cards) statements of the GM’s office and coordinates the review of purchasing cards of GM’s direct reports.
- Create shopping carts, and purchase orders; initiate payment of invoices.
- Coordinates approvals for SAP access requests
- Files documents in Vandocs.
- Arranges travel and training for the GM.
- Processes e-SAFs and e-CAFs for the GM's direct reports
- Drafts and processes e-SAFs and eCAFs for GM; .
- Coordinates the updates of organizational information in SAP and Quickfind information with other admin roles in FSG.
- Responsible for time entry for the office of the GM; provide time entry back-up to the FP&A Assistant when absent.
- Creates and updates personnel files of GM's direct reports.
- Assists in the orientation and onboarding of direct hires of the GM.
- VanDocs DRC (Department Record Coordinator).
- Leads and organizes committees for special events that will contribute toward teambuilding within Financial Services Group. This involves planning and strategizing on how to encourage participation.
- Other duties/responsibilities as assigned.
Minimum Qualification Requirements
Education and Experience:
- University degree or an equivalent combination of education, training and experience supplemented by coursework in SAP, MS Outlook, MS suite of tools including Word, Excel PowerPoint, and Visio.
- Minimum of 5 years’ experience as an Executive Assistant or Executive Administrator supporting senior level management required
Knowledge, Skills and Abilities:
- Knowledge of City operations, policy, practices and procedures.
- Excellent writing skills.
- Ability to interact and communicate with people in executive management positions
- Ability to multi-task, to be adaptive and flexible in a fast-paced and changing environment while coping with the demands of the situation and needs of the GM.
- Ability to understand and follow oral and written instructions.
- Ability to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport.
- Demonstrated experience in organizing, leading and inspiring teams.
- Ability to perform thorough, complete and accurate work.
- Ability to handle confidential and sensitive matters.
- Possesses the ability to prioritize and make independent judgment and action.
- Ability to deal tactfully and professionally with customers with varying concerns and issues.
- Ability to work independently without supervision, take initiative and be proactive.
- Analytical and problem-solving skill and experience.
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Finance Supply Chain Management (1150)
Affiliation: Exempt
Employment Type: Regular Full Time
Position Start Date: August, 2025
Salary Information: Pay Grade RNG-040: $63,866 to $79,832 per annum
Application Close: July 6, 2025
Executive Assistant (Administrative Assistant IV)
City Of Vancouver
VancouverAdministrative Jobs Full-time
63,866 - 79,832
Learn More
Administrative Assistant III Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose and Function
The Financial Planning & Analysis Assistant is responsible for an extensive range of administrative services supporting the Director of Financial Planning & Analysis as well as administrative activities in support of the overall business unit.
Specific Duties/Responsibilities
- Handles the complex calendar of the FP&A Director and the Business Unit FP&A Director, scheduling and prioritizing meetings to ensure optimal use of time
- Supports the FP&A Director in creating clear, impactful communications, including PPT presentations, reports and draft emails
- Coordinate leadership, all-staff, and other major meetings, arranging logistics for the venue, securing agenda items, presentation slides, scheduling presenters, following up on action items
- Scheduling of high priority Finance review meetings related to Quarterly reviews, Budget & Service Plan reviews, including Finance Committee meetings and Council budget review meetings, working with CFO Executive Assistant
- Prepares materials for the FP&A Director in advance of the Council, Bid Committee, leadership, all-hands and other meetings.
- Monitors Council Report concurrences & CMM approvals, assigning to staff if required
- Informs FP&A Directors and managers of urgent issues that will require their immediate attention
- Coordinates travel and training submissions for FP&A staff and provides to Director for review and approval
- Reviews and reconciles online purchasing cards statements for the department and coordinates the review of purchasing cards by the Director
- Create shopping carts, and purchase orders, initiates payment of invoices
- Processes reimbursements of expenses for the FP&A Directors and team
- Vacation and attendance tracking for FP&A team
- Responsible for monitoring time entry for FP&A and following up on any time entry issues with the responsible managers and/or payroll
- Coordinates approvals for SAP access requests
- Initiates e-SAFs and e-CAFs for FP&A staff; drafts Job Requisitions as necessary and follows through the approval process and coordinates posting with human resources staff, drafts offer letters using existing templates
- Assists in the orientation and onboarding of new staff; handles new employee setup including equipment, IT and telecom requests, security and new employee forms
- General admin support: org chart updates, Quickfind updates, course registrations, supply orders, working with IT regarding equipment issues, updating email distribution lists
- Safety duties and organizing safety orientation and tracking for new employees
- Backup for CFO Executive Assistant during absences
- Participate in FRS Admin Team activities and projects
- Other duties as assigned
Minimum Qualification Requirements
Education and Experience:
- Diploma or an equivalent combination of education, training and experience
- Expertise in using MS Outlook, MS suite of tools including Word, Excel, PowerPoint
- Minimum of 3 years’ experience as an Executive Assistant or Executive Administrator supporting senior level management required
Knowledge, Skills and Abilities:
- Possesses the ability to prioritize and make independent judgment and action
- Excellent writing skills
- Ability to multi-task, to be adaptive and flexible in a fast-paced and changing environment and to cope with the demands of the situation and the needs of the department
- Ability to understand and follow oral and written instructions
- Ability to communicate with others in a warm and helpful manner while simultaneously building credibility and rapport
- Ability to perform thorough, complete and accurate work
- Ability to handle confidential and sensitive matters
- Ability to work independently without supervision, take initiative and be proactive
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Finance & Supply Chain Mgmt (1150)
Affiliation: Exempt
Employment Type: Temporary Full Time
Position Start Date: August, 2025
Position End Date: August, 2026
Salary Information: Pay Grade RNG-030: $56567 to $70714 per annum
Application Close: June 29, 2025
Administrative Assistant III
City Of Vancouver
VancouverAdministrative Jobs Full-time
56,567 - 70,714
Learn More
ScotiaMcLeod Branch Operations Assistant Full-time Job
Administrative Jobs TorontoJob Details
As a Receptionist/Branch Operations Assistant, you will be in a highly visible role and the first point of contact for clients. You will contribute to the overall success of Scotia Wealth management’s multiple business lines and other Bank Partners, by greeting and directing clients; taking and relaying messages and responding to and actioning client requests.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Create a positive and welcoming initial first impression representing Scotia Wealth Management (SWM)
- Coordinate internal communication to staff
- Organize and maintain various filing systems and office supplies
- Manage and maintain meeting rooms schedule, incoming and outgoing correspondence, and communal kitchen
- Act as the liaison with the Helpdesk and the Branch Training and Support Team to ensure efficient resolution to all issues
- Process cheques and documentation received by clients
- Complete all non online account management and shareholder communication
- Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Superior customer service skills
- Financial Industry experience
- Strong organization with the ability to manage multiple priorities
- Strong written and oral communication skills
WHAT'S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills
#SWM
ScotiaMcLeod Branch Operations Assistant
Scotiabank
TorontoAdministrative Jobs Full-time
Learn More
Office administrator Full-time Job
Administrative Jobs CoquitlamJob Details
Overview
Languages
English
Education
- Bachelor's degree
- or equivalent experience
- Architectural drafting and architectural CAD/CADD
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Relocation costs not covered by employer
- Construction company
- Estimating
Responsibilities
Tasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
- Manage accounts payable
- Manage accounts receivable
- Administer revenues and expenditures
Experience and specialization
Computer and technology knowledge
- Electronic mail
- Electronic scheduler
- Adobe Photoshop
- MS Project
- Mac OS
- Microsoft Visio
- Quick Books
- SharePoint
- Spreadsheet
- Accounting software
- Human resources software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- Google Drive
- Primavera
- AutoCAD
- Architectural drafting system
Specialization or experience
- 3D Modeling
Benefits
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Financial benefits
- Life insurance
Other benefits
- Free parking available
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
- References attesting experience
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Office administrator
Alpha & Omega Painting Inc
CoquitlamAdministrative Jobs Full-time
40,000 - 55,000
Learn More
Administrative assistant Full-time Job
Administrative Jobs Salmon ArmJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Salmon Arm, BCV1E 3G3
How to apply
By email
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
Administrative assistant
SILVERCREEK STORE
Salmon ArmAdministrative Jobs Full-time
23
Learn More
Office assistant Full-time Job
Administrative Jobs BramptonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
- or equivalent experience
Experience
1 to less than 7 months
On site
Work must be completed at the physical location. There is no option to work remotely.
Internship
This position is a paid internship that encourages on-the-job learning and skill development. It is aimed at any candidate who wishes to acquire work experience or explore a career.
Responsibilities
Tasks
- Perform data entry
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Resolve conflict situations
- Review and evaluate new administrative procedures
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Monitor and evaluate
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Valid driver's licence
Benefits
Other benefits
- Free parking available
- Parking available
How to apply
By email
Office assistant
Renovatedly Inc
BramptonAdministrative Jobs Full-time
17.50
Learn More
Administrative assistant Full-time Job
Administrative Jobs MississaugaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Transportation, communication and utilities
- Retail/wholesale establishment/distribution centre
- Transportation company
Responsibilities
Tasks
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Establish and implement policies and procedures
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
Benefits
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
Financial benefits
- Life insurance
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Free parking available
- Learning/training paid by employer
- Other benefits
- Team building opportunities
- Parking available
- Travel insurance
3075 Lenworth Dr Mississauga, ONL4X 2G3
How to apply
By email
This job posting includes screening questions. Please answer the following questions when applying:
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
Administrative assistant
The Humberview Group
MississaugaAdministrative Jobs Full-time
34.10
Learn More
Administrative assistant Full-time Job
Administrative Jobs HalifaxJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
Experience an asset
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Property administration company
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Electronic mail
Additional information
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Judgement
- Organized
- Team player
- Accurate
- Reliability
- Time management
- Accountability
- Dependability
- Quick learner
Benefits
Health benefits
- Dental plan
- Health care plan
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
Administrative assistant
Kirin Group Inc
HalifaxAdministrative Jobs Full-time
30
Learn More
Administrative assistant Full-time Job
Administrative Jobs EdmontonJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Maintain and manage digital database
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Due diligence
- Quick learner
How to apply
By email
Administrative assistant
AHS IMMIGRATION SERVICES INC
EdmontonAdministrative Jobs Full-time
35.41
Learn More
PROJECT COORDINATOR Full-time Job
Administrative Jobs TorontoJob Details
Job ID: 55476
Job Category: Project Management
Division & Section: Toronto Emergency Management, Toronto Emerg Mgmt Special Projects
Work Location: 703 Don Mills Road
Job Type & Duration: Full-time, Temporary (16 months, approximately)
Salary: $86,716.00 - $112,255.00
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 09-Jun-2025 to 23-Jun-2025
Ready to take your career to the next level? Toronto Emergency Management (TEM) wants you on our team! We’re seeking an action-driven professional ready to take a critical role in event coordination. As a Project Coordinator, you’ll be at the heart of the City’s emergency management program—helping to prevent, mitigate, prepare for, respond to, and recover from incidents. You’ll work closely with City divisions, public agencies, NGOs, and private sector partners to keep Toronto safe. Plus, you’ll play a key role in major event emergency planning, including preparations for the FIFA World Cup 2026.
Job Summary
To provide coordination and strategic support on a range of divisional projects, initiatives, and issues, and to support the strategic goals and objectives of the Toronto Emergency Management Division.
The successful candidate will have a primary role with the implementation of Emergency Management projects, processes and structures. The candidate will support as an independent contributor or in cooperation with stakeholders and partners required for planning and operations of the FIFA World Cup 2026 games from an emergency management perspective.
Major Responsibilities
- Provides reccomendations to divisional management to enhance service delivery relating to the FIFA World Cup 2026 by supporting core management functions and identifiying opportunities for service optimization, business process simplification, alternative service deliverly models, staffing adjustments, restructuring, and resource allocation.
- Identifies priorities and develops appropriate responses within the Division on issues related to FIFA World Cup 2026.
- Participates on Incident Management Teams as needed to support Emegency Operations Centre activations.
- Creates and manages project information including staus dashboards to internal and external partners and leadership.
- Supports the development and management of a common operating picture for FIFA World Cup 2026 within a geospacial environment.
- Recommends and implements detailed plans, policies and procedures regarding program specific requirements.
- Conducts research into assigned area ensuring that such research considers developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
- Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
- Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
- Deals with confidential matters on event specific operations.
- Leads and coordinates the divisional response for corporate special projects/programs assigned by the Manager in support of the Director as needed.
- Recommends and implements security practices, privacy and quality assurance requirements consistent with MFIPPA and corporate standards regarding storage and processing of records.
- Develops and coordinates the records management storage and file plan for the Division / Unit.
- Liaises with divisional budget, accounting and administrative staff.
- Represents the division on Departmental and Corporate workgroup and committees.
- Monitors changes to corporate policies and procedures and determines impact on divisional operations.
- Coordinates and maintains ongoing tracking and follow up on Service Area directives.
- Prepares regular reports with trend analysis to Divisional Management Team on issues pertinent to the unit.
- Coordinates completion of divisional work plans with divisional staff.
- Prepares documents for Divisional Management by conducting research, analysis and scrutiny of all applicable materials.
- Attends meetings on behalf of the Manager, when requested.
- Makes presentations to senior divisional staff ensuring information on divisional and corporate initiatives and policies is disseminated/understood.
- Communicates regularly with all operating areas of the division to assist with issues affecting the division, informs Manager and provides support to the Director on issues that require divisional coordination and policy rollout.
- Researches and reports on a range of new projects and initiatives as they arise.
- Develop reports for Council and Briefing Notes for Senior Leadership Team.
- Prepares formal contractual documents such as Request for Information/Proposal/Quotation (RFI/P/Q) and oversees professional services contract(s) to deliver community consultation, focus group, and market research goals within FIFA/Host City Agreements and City objectives.
- Maintains partnerships with various City Services including Police, Fire, Paramedics, TTC, and other City divisions and agencies as needed relating to project goals and objectives.
- Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
- Acts as a resource person for inquiries about the City's games/events structures, responsibilities and activities.
- Assists the Manager and Director with end-to-end project planning, coordination, implementation, administration and evaluation of short and long-term corporate initiatives related to the games/events.
- Updates documentation regularly to support the operations of the Division,
- Monitors corporate and divisional games/event activities against objectives, timelines and milestones to support planning and operations.
Key Qualifications
- Post-secondary education in emergency management, business administration, project management, public administration, public safety, special event management, or a related field, or an equivalent combination of education and experience. Emergency management education and/or a PMP designation will be considered an asset.
- Experience with project coordination including developing and managing project plans, timelines, and deliverables (e.g. statements of work, project charters, timeline development, RACI matrix, scoping criteria, etc.). Ability to work within integrated teams, manage competing priorities, tracking progress, and communicate results in fast-paced, deadline-driven environment.
- Experience supporting large-scale events. An understanding of the unique safety and security planning elements, operational, and logistical challenges associated with high-profile events in a complex urban environment. Experience with coordinating sporting events is considered an asset.
- Practical experience interpreting and communicating geospatial data for planning and operational decision-making, mapping, spatial analysis, common operating picture development for situational awareness. Experience using geospatial platforms such as ESRI ArcGIS (or similar) would be considered a strong asset.
- An understanding of emergency management legislation, principles, systems, and frameworks. Familiarity with emergency operations centers, incident management systems, and coordination with public safety agencies would be considered an asset.
- Considerable experience working with word processing, spreadsheet, presentation applications including project management solutions.
- Excellent verbal and written communication skills, with the ability to present complex information clearly and confidently to a range of audiences including clients, staff, agencies, senior management and government official/politicians.
- Considerable experience with issues management and in the resolution of contentious issues that require superior analytical, conflict resolution, interpersonal and problem-solving skills.
- Strong interpersonal skills and a team-oriented mindset.
- Ability to exercise independent judgment and discretion in handling matters of confidential, proprietary or sensitive nature.
- Superior customer service skillset and the ability to effectively manager stakeholder relationships.
- Ability to work in a highly demanding and fast paced work environment.
- Familiarity with government legislation pertaining to occupational health and safety and other relevant government legislation including the Emergency Management and Civil Protection Act, Municipal Freedom of Information Act and the Accessibility for Ontarians with Disabilities Act.
Information Session
If you are interested in learning more about the Project Coordinator role within Toronto Emergency Management, you can participate in a virtual MS Teams information session on June 18, 2025 from 6:30pm – 7:30pm. You will have the opportunity to ask questions related to the position, working for the City of Toronto's Toronto Emergency Management division as well as the City's application process.
Please register to participate in the information session using this link: Information Session Link - PROJECT COORDINATOR FIFA WORLD CUP 2026 - 55476
Your name and email are required for registration, but they will remain private during the session.
A Qualified List of candidates will be established for the Project Coordinator position in the Toronto Emergency Management Division and will be in effect for 2 years from the date the list is created. Qualified candidates on the list may be considered when filling future permanent and/or temporary vacancies in this position.
Notes:
- Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting.
- If selected for a temporary position, employee's placement is conditional on the approval of his/her executive director/general manager or designate
- Temporary and fixed-term part-time non-union employees will be reassigned to this position
- In accordance with the City's Acting Assignment policy, if the posted non-union temporary position becomes permanent, it may not be reposted
PROJECT COORDINATOR
City Of Toronto
TorontoAdministrative Jobs Full-time
Learn More
