All jobs in Administrative Jobs

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

· None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Provides administrative support and coordination activities for a team of people. Applies experience and complete working knowledge of the job and policies/practices to perform a combination of routine tasks and varied administrative/operational assignments.

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing memos, meeting minutes and presentations for staff.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

204 1 AVE S:LETHBRIDGE

LETHBRIDGE

Canada

37.5

Full time

Wealth Management

Contract (Fixed Term)

Salaried

2024-05-02

2024-05-04

Closing Date: 05/05/2024

Hourly Rate/Salary: $ 58,942 - $ 78,592 
Hours of Work: 35 
Work Location: Semenyk Court 
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Mississauga Transit , Mississauga Transit 

Performs operational and/or administrative duties of a complex nature, using a variety of software applications.  These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment.

Tasks and responsabilities

• Create tables, graphs and prepare spreadsheets.
• Sort and merge documents, reports, etc.
• Research data and prepare reports
• Edit and proofread
• Work under pressure
• Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
• Receive, index and revise manuals or data
• Prepare correspondence
• Receive and direct all incoming calls
• Provide assistance for outgoing calls, e.g. directory assistance, calling card
• Refer external customers to appropriate areas, e.g. departments, employees
• Assist other employees in the department
• Arrange ground transportation for internal/external customers, e.g. taxis
• Arrange travel and appointments
• Liaise with internal/external customers
• Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
• Work with minimal or no supervision
• Design, compose, format and produce correspondence, reports and documents using a variety of software applications
• Prepare third party billings
• Handle cash/cheques and related documentation
• Verify and process invoices, claims and/or expenses 
• Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
• Build, update and maintain schedules and staff rosters
• Organize and prioritize workload to meet deadlines
• Comply with Government Regulations, Company Policies, Collective Agreement and procedures
• Administer Collective Agreements
• Control distribution and maintain Company and technical publications
• Maintain a high level of accuracy
• Operate specific department/Company software programs
• Develop and maintain schedules
• Maintain confidentiality at all times
• Maintain and develop accurate maintenance and/or technical records
• Audit records
• Monitor equalization of overtime
• May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Qualifications

Education

• High School graduation

Skills and knowledge

• Good interpersonal skills
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Aptitude for accuracy and detail
• Aptitude for math

Experience

• Minimum 3 years office experience

Specific requirements

• Some positions require the ability to take minutes
• Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc.
• Some positions may require lifting and climbing.
• Some positions may require shift work and/or work staggered starting and stopping times 
• Some positions may be exposed to weather conditions
• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.
• Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Application Close: 15/05/2024

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing       
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.  
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The Warehouse Coordinator contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Delta, British Columbia Location

Responsibilities

• Process accounts payable and maintain records
• Manage paperwork
• Answer incoming calls in a professional and pleasant manner
• Complete export and transport paperwork and bills of lading
• Support inventory process
• Support supervisory staff by performing general administrative support work such as running reports, copying, filing, faxing, etc.
• Maintain and order office supplies
• Other duties as assigned by the Product Availability Manager

Qualifications

• Knowledge of Microsoft Office
• Excellent verbal and written communication skills
• Knowledge of different SAP systems
• Knowledge of yard management system
• Must demonstrate problem solving skills
• Strong organizational skills and ability to plan, prioritize and execute

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 3 years to less than 5 years
Computer and technology knowledge: Electronic scheduler, Electronic mail, MS Word, MS Excel
Area of specialization: Correspondence, Reports and records, Financial statements, Contracts, Statistics, Charts, tables, graphs and diagrams, Invoices, Accounting

Location: 10560 82 ave, Edmonton, AB T6E 2A4
Shifts: Day, Evening, Weekend, Flexible Hours, To be determined, Morning
Transportation information: Own vehicle
Budgetary responsibility: 0 – $100,000
Technical terminology: Financial
Work setting: Restaurant
Supervision: 1 to 2 people

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment, and a repetitive tasker
• The candidates should be able to work with attention to detail
• The candidates should be able to work in tight deadlines

Other Requirements:

• The candidate should be accurate, client focus, organized, flexible, adaptable, quick learner, reliable, and judgmental
• The candidates should have time management, ability to multitask, excellent oral communication, excellent written communication, and be able to work as a team player

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines, schedule and confirm appointments, answer telephone and relay telephone calls and messages
• The candidates should be able to answer electronic enquiries, compile data, statistics and other information, order office supplies and maintain inventory, arrange travel, related itineraries and make reservations
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, type and proofread correspondence, forms and other documents, respond to employee questions and complaints
• The candidates should be able to plan, develop and implement recruitment strategies, plan and control budget and expenditures, perform basic bookkeeping tasks, oversee the preparation of reports
• The candidates should be able to manage contracts, manage training and development strategies, establish and implement policies and procedures, conduct performance reviews, conduct research
• The candidates should be able to assign, co-ordinate and review projects and programs, work with minimal supervision, perform data entry, oversee payroll administration
• The candidates should be able to provide customer service, oversee the analysis of employee data and information, plan, organize, direct, control and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, and include this reference number in your application 004) through below mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as college/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to assemble data and prepare periodic and special reports, manuals and correspondence
• The candidates should be able to oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Willingness to complete CIRO Licensing 
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers
• An organization committed to making a difference in our communities– for you and our clients
• An inclusive working environment that encourages creativity, curiosity and celebrates success
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Location(s):  Canada : Ontario : Mississauga 

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Basic function:

• Performs operational and/or administrative duties of a complex nature, using a variety of software applications.  These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment. 

Tasks / responsibilities:

• Create tables, graphs and prepare spreadsheets.
• Sort and merge documents, reports, etc.
• Research data and prepare reports
• Edit and proofread
• Work under pressure
• Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
• Receive, index and revise manuals or data
• Prepare correspondence
• Receive and direct all incoming calls
• Provide assistance for outgoing calls, e.g. directory assistance, calling card
• Refer external customers to appropriate areas, e.g. departments, employees
• Assist other employees in the department
• Arrange ground transportation for internal/external customers, e.g. taxis
• Arrange travel and appointments
• Liaise with internal/external customers
• Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
• Work with minimal or no supervision
• Design, compose, format and produce correspondence, reports and documents using a variety of software applications
• Prepare third party billings
• Handle cash/cheques and related documentation
• Verify and process invoices, claims and/or expenses 
• Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
• Build, update and maintain schedules and staff rosters
• Organize and prioritize workload to meet deadlines
• Comply with Government Regulations, Company Policies, Collective Agreement and procedures
• Administer Collective Agreements
• Control distribution and maintain Company and technical publications
• Maintain a high level of accuracy
• Operate specific department/Company software programs
• Develop and maintain schedules
• Maintain confidentiality at all times
• Maintain and develop accurate maintenance and/or technical records
• Audit records
• Monitor equalization of overtime
• May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Your benefits

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

• Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
• We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
• Training and development tools to help unlock your full potential.

Qualifications

Education:

• High School graduation

Skills / knowledge:

• Good interpersonal skills
• Good communication skills, both written and verbal
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Knowledge of aircraft terminology
• Aptitude for math
• Aptitude for accuracy and detail

Experience:

• Minimum 2 years office experience

Specific requirements:

• Some positions require the ability to take minutes
• Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc.
• Some positions may require lifting and climbing.
• Some positions may require shift work and/or work staggered starting and stopping times 
• Some positions may be exposed to weather conditions
• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position

Posting End Date: May 15, 2024

Linguistic Requirements

Priority will be given to candidates that are bilingual in English and French. Air Canada, operating in a global industry and serving customers from all over the world, strives to offer all of its customers a positive and memorable travel experience.

CLOSING DATE:  May 14, 2024

AREA OF RESPONSIBILITY:

Reporting to the Recreation Supervisor, this position provides operational leadership in the provision of high quality maintenance, customer service, safety and facility oversight to City operated indoor and outdoor facilities. These facilities include community / recreation centre, arenas, artificial ice rinks, swimming pools and specialized recreation facilities.  In addition, the Recreation Facility Operations Coordinator is accountable for the enforcement of quality cleaning standards and monitoring the preventative maintenance of equipment and scheduling staff as well as ordering and maintaining material and supply inventory.

The Recreation Facility Operations Coordinator is required to be available and on call for after hours response, and is required to work evenings, weekends and Statutory Holidays.

Supervises the facilities team

Provides daily direction to unionized, part-time, seasonal and contract operations staff. Ensures compliance with Collective Agreements and Corporate policies. Prepares and reviews job requests, schedules and assigns work duties and reviews and approves timesheets and payroll reports. Ensures staff and external contractors follow all required regulations and legislation and comply with other applicable standards. Provides performance feedback, discipline and is engaged in the recruitment and orientation of new employees. Monitors and provides training to staff.

Quality Assurance

Develops, implements and manages maintenance resources and establishing systems for preventative maintenance, demand maintenance, equipment maintenance, health and safety, energy management, security, asset management, housekeeping management and quality assurance.

Supervises the work of external contractors. Authorizes purchases as per approved purchasing policies and procedures. Monitors and operates all computerized automation systems on-site. Troubleshoots all site systems, recommends and initiates appropriate corrective action. Manages facility based Capital Projects and participates in a multi-departmental team for the implementation of approved Capital Projects. Participates in the development, evaluation and transition of Request for Proposals and Tender contracts. Contributes to city wide multi-department initiatives (i.e. Corporate / Special Events, and projects). Maintains current knowledge of applicable legislation, regulations and related policies for facility operations based on “best practices” and industry standards.  Ensures due diligence of risk management and health and safety training.

Maintains supplies & equipment

Ensures proper inventory of maintenance supplies are on hand, monitors usage and evaluates product cost-effectiveness and efficiency. Ensures all WHMIS and Safety Data Sheet information is accurate to reflect inventory. Coordinates all equipment needs.

Customer Service

Answers queries and responds to requests from internal and external customers and ensures emergency preparedness initiatives are in place for appropriate responses. Liaison with Tenants, and end users.  Researches and monitors trends, customer requests, customer survey results to offer insight for facility maintenance.

Budget

Prepares and monitors operating and capital budgets. Oversees and monitors operational aspects of the budgets to ensure efficiencies, reviews facility audits and identifies priorities in development of Capital Plan for asset preservation / replacement.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary Certification in Recreation Facilities/Building/Property Management (from ORFA/BOMA/IFMA/College or equivalent)

REQUIRED EXPERIENCE:

• 3 years of Supervisory experience, preferably in a unionized environment
• 4 years of experience in working in a facility operations setting, preferably in a recreation environment

OTHER SKILLS AND ASSETS:

• Experience and working knowledge of building systems and related trades
• Knowledge of related legislation
• Ability to work in a changing environment and interest in broadening your experience is desired
• Must be a highly motivated self-starter with excellent oral and written communication skills and the ability to establish effective working relationships

Mandatory Requirements

• Basic Refrigeration
• Certified Pool Operator
• Standard First Aid with CPR ‘C’
• Smart Serve
• Required to possess and maintain a valid non-probationary Class ‘G’ Driver’s License with a clean driving record and able to obtain a City of Brampton Fleet Permit; must have access to own vehicle
• Required to use and wear appropriate Personal Protective Equipment (P.P.E.)

 **Various tests and/or exams may be administered as part of the selection criteria.

 Interview:  Our recruitment process may be completed with video conference technology.