All jobs within 50 km around Montréal in Administrative Jobs

The Bilingual Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

• Inputs project information into databases and completes project set up process

Project Tracking and Documentation

• Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
• Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

• Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
• Executes the purchase order process.
• Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

• Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
• Reviews and communicates risks to Project Managers.

Project Close Out Administration

• Executes project close out requirements.
• Gathers and ensures receipt and sign-off of all project documentations.  Files project documentations.
• Ensures receipt of all invoices.  Follows up with vendors where required.  Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
• Reviews and reconciles actual project expenses against cost estimates.
• Other duties as assigned.

KNOWLEDGE AND SKILLS

• Community college diploma
• 1 to 3 years of project administration or administrative work experience
• Strong administrative and organizational skills
• Ability to provide project administration support
• Ability to maintain  accurate data
• Strong attention to detail and data accuracy
• Ability to extract and compile data into reports
• Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
• Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

• Demonstrates an interest in pursuing Project Management Institute Accreditation

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What to Expect: 
You will play a vital role as Administrative Office Coordinator, supporting the Executive Assistant and Office Operations Team Leader and ensuring efficient office management. You will oversee special projects, manage general office activities, and handle various operations such as office logistic & facilities, security, vendors/suppliers and office supplies.

A day in the life of administrative office coordinator: 
•    Provide administrative support to the Office Operations Team Leader, coordinating and leading various tasks and projects.
•    Manage building and equipment maintenance schedules, ensuring timely responses to urgent maintenance calls, and maintaining effective communication with vendors and suppliers.
•    Supervise cleaning crews and maintenance workers, ensuring high standards of security, cleanliness and maintenance in the office.
•    Liaise with vendors and suppliers to procure necessary equipment and supplies, negotiating contracts  and quotations and managing relationships.
•    Document processes and maintain accurate records of maintenance activities for future reference and analysis.
•    Assist in the planning and execution of office-wide projects and initiatives, ensuring successful implementation and completion.

Role Requirements
•    Bilingualism in English and French language skills are a requirement, as this position requires collaboration with stakeholders across the Canadian market
•    A college diploma in a related administrative field or equivalent experience.
•    Minimum 4 years of experience in an administrative or assistant role, showcasing the necessary skills and knowledge.
•    Strong communication skills: Demonstrates an articulate and effective communication style, both verbally and in writing, to convey information clearly and professionally.

Preferred Skills 
•    Strong initiative: Demonstrates proactive and self-motivated behaviour, taking the lead in tasks and responsibilities without constant supervision.
•    Proactive and strong-willed: Shows a determined and assertive approach in tackling challenges and achieving goals.
•    Excellent organizational skills: Highly skilled in organizing tasks, managing time effectively, and maintaining a structured approach to work.
•    Prioritization: Capable of prioritizing tasks and responsibilities based on their urgency and importance, ensuring efficient and effective completion of work.

Benefits

•    Comprehensive total rewards benefits package including Health and Dental benefits that start on day one of employment 
•    Company matched pension plan 
•    Three weeks of Vacation and four/five/six personal days (Personal Paid Holidays) 
•    Excellent training and development programs as well as opportunities to grow within the company 
•    Access to Educational Assistance & Tuition Reimbursement 
•    Bonus eligibility 
•    Gender affirmation benefits to ensure access to necessary care, resources, and coverage for gender-affirming procedures
•    Fertility Services and Surrogacy Medical Coverage to support the pursuit of a path to parenthood regardless of medical conditions, gender or sexual orientation
•    Adoption benefits to remove some of the financial barriers associated with adoption
•    Free Nespresso Coffee Machines and $100 monthly coffee credit 
•    Up to 50% off – Nespresso Coffee Machine, Capsules and accessories 
•    Access to the Discount Company store with Nestlé, Nespresso, and Purina products (Located across various Nestle offices/sites) 

What you need to know
We will be considering applicants as they apply, so please don’t delay in submitting your application. 
 
Nestlé Canada is an equal-opportunity employer committed to diversity, equity, inclusion, and accessibility. We welcome qualified applicants to bring their diverse and unique experiences as a result of their education, perspectives, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation and beliefs.

If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Nestlé will work with you in an effort to ensure that you are able to fully participate in the process.

#LI-Hybrid

Summary

Provides confidential administrative support to the District Vice President.  Responsible to provide various administrative support functions for the department, prioritizing the workload to ensure the group’s objectives and deadlines are met.  Supports these individuals with various projects and day to day workload functions. 

Responsabilities

• Answers and screens telephone calls.  Responsible for arranging Conference calls and Videoconferencing using Scotia preferred vendors.
• Arranges and coordinates travel (utilizing on-line system Egencia); schedules and follows up on reservations and itineraries. 
• Organizes and maintains administrative files, correspondence and other records.
• Coordinates DVP schedules and makes appointments as requested.
• Makes copies of correspondence or other printed materials as required.
• Coordinates meetings including room bookings and requesting technical, audio-visual support, catering, as required).
• Assists with maintenance of client-related databases (using both Excel and Salesforce).
• Establishes sound business relationships by providing courteous and efficient assistance to internal and external clients.
• Assists where possible with company research via the Internet, Library and other on-line services.  Also may be required to contact companies directly to update contact information.
• Acts as an alternate resource/backup for the other Administrative Assistants in the area during lunch hours, illness and other absences.
• Shares in Admin Team responsibilities that support the teams and the Department as a whole (i.e, managing off-site storage records, office supplies, and any ad hoc requests by the Department Administrator).

Requirements

• Minimum High School Diploma (Grade 12).
•  Prefer 2 years’ experience in an administrative role however not essential. 
• A general knowledge of the financial services industry and the ability to learn quickly are definite assets.
• Strong technical skills and knowledge of MS Office 2010 including:
• Word  – used extensively;
• Excel  – used extensively for expenses and databases (level varies based on group);
• PowerPoint  – used occasionally to provide assistance with print jobs and minor edits;
• Excellent organizational and coordination skills.
• Event Planning
• Ability to prioritize multi-person workloads to ensure assignments are completed accurately and meet given deadlines.
• Sound problem-solving skills.
• Demonstrated verbal and written communication skills, with the ability to communicate effectively within all levels of the organization. 
• Ability to quickly comprehend instructions.
• Ability to work in a fast-paced, at times stressful environment.
• Excellent time management skills to handle sensitive materials and the pressure of last minute deadlines.
• Willing to take ownership of tasks and responsibility for their completion.
• High tolerance for, and adaptable to change.  Flexibility is required.
• Ability to work overtime as required, often with short notice (sporadic).

Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English & French because they will serve English-speaking clientele.

Job purpose

The Administration Assistant is responsible for the overall administrative support to the PIC Regional Leadership team which includes a Regional Director, a Market Lead and two Governance & Operations Managers.  

 

Is this role right for you? In this role, you will:

• Support the Regional leadership team in day to day management of his/her schedule by: establishing and co-ordinating calendars; providing support by receiving/ screening/ referring incoming calls/visitors using a high degree of discretion; booking travel arrangements, ensuring all requirements of officers are met.
• Support the Regional Leadership team by: Acting upon telephone/ mail requests received in the senior officer’s absence; Producing material from written copy/ rough notes, creating and editing presentations as requested; Event planning and guest list co-ordination, as required; Employee onboarding/offboarding, including equipment orders and system access.
• Assist in maintaining the senior officer / department’s expense and other budgets.
• Verifying invoices/expense statements prior to submitting for approval, and processing payment once approval is received;
• Compilation and management of various recurring and ad-hoc reports and requests; 
• Maintaining records and information to ensure and control security access.
• Co-ordinate and facilitate the release of significant initiatives / communications or launches by liasing between groups, both internal and external, to ensure timely / accurate delivery of materials.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• Strong organizational skills and ability to set priorities and manage time
• Strong communication and interpersonal skills in English and French. Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because they will be required to work closely with other groups from head office who operate primarily in English, and they will serve and English-speaking clientele.
• High degree of accuracy required
• High level of discretion required in dealing with confidential matters
• Competence in using all facets of Microsoft Office.
• Comfort and familiarity with CRM systems.

The opportunity

The incumbent is responsible for a wide variety of administrative responsibilities to support the Chief Executive Officer (CEO) and one other executive (to be determined) in their daily affairs.

The role

• Provides advanced and confidential administrative support to the executives daily.
• Maintain a busy and ever-changing calendar with constant communication and follow-ups.
• Plans and coordinate meetings and conference calls.
• Manages incoming and outgoing email and phone communication; ensures timely flow of information to and from the executives.
• Organizes local and international travel arrangements, including but not limited to detailed plans, itineraries, and schedules.
• Manages relations internally and externally; act as both an ambassador and as a gatekeeper as the situation requires.
• Ensures follow-up on assigned files and/or mandates.
• Manages the executive budget, vendor creation, accruals and invoicing approval process. Manages expense reports of executives.
• Participates and supports with Board preparation, including revision of memos, presentations etc.
• Revises documents and presentations. Translates or coordinates translation when required.
• In partnership with HR and Communications, supports activities such as townhall organisation, onboarding of new executives, annual memos, etc.
• Collaborates on any ad-hoc relevant demand that may arise.  

What you bring to the role

• 10+ years’ experience as an Administrative or Executive Assistant; experience supporting an executive is a definite asset
• Organized with strong follow-up and priority management skills
• Resourceful with a strong ability to multitask
• Responsible, flexible, discreet (able to manage confidential and sensitive matters)

• Ability to work with constantly changing priorities
• Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings
• Adaptability, maturity and open mindedness
• Autonomous with initiative and good judgement; ability to work with little to no supervision
• Excellent interpersonal and communication skills
• Fluent both in French and English. Spanish considered an asset
• Proficient in using the Microsoft suite

What's in it for you?

• Join one of the world’s most sustainably managed companies, dual-listed (NYSE and TSX) and with a market capitalization of over USD $5 billion
• Connect with leaders to help take your career to new heights.
• Join a collaborative work culture centered around values of empowerment, entrepreneurial spirit, and responsibility.
• Benefit from mentorship and development opportunities.
• Take advantage and have access of our competitive benefits packages.
• Access to a flexible work environment in certain locations.

Apply directly on KPMG Canada Careers

Manager, Commercial – Global Infrastructure Advisory

KPMG

Montreal, QC, Canada

Apply directly on KPMG Canada Careers

Full–time

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The Opportunity

Are you a skilled leader with a demonstrated track record for motivating teams and delivering exceptional client service?

Our Global Infrastructure Advisory team in Montreal is looking for a professional like you with the skills and experience to make a real difference.

KPMG's Global Infrastructure practice professionals are integrated commercial advisors to physical asset investors, owners, developers and contractors over the entire asset lifecycle. In doing so we help to reduce costs, improve performance, reduce risk and uncertainty of outcomes around the development and operations of physical asset portfolios, programs and projects and create and preserve value for clients on primary and secondary market infrastructure transactions. Infrastructure projects can be multi-faceted and require different specialized support, which is why we custom-create our project teams to tackle all aspects of each unique case. KPMG's Infrastructure team is comprised of economists, engineers, financial advisors, strategists, operators and contractors with both deep industry and global experience who work closely with our clients from beginning to end to help achieve the desired results.

What you will do

As the successful candidate, you will be part of the team delivering high quality services to public and private sector clients including:

• Advising on major capital projects for government (federal, provincial and municipal), as well as the private sector across a wide variety of industries and sectors including transportation, social infrastructure, energy and natural resources

• Development and implementation of project governance, project management frameworks, and related project delivery resources. Commercial structuring of complex infrastructure contracts. Project implementation advice through planning, procurement, design and construction lifecycle phases. Project performance reviews and health checks

• Identify opportunities to assist clients in achieving their infrastructure goals including presenting and developing proposals to provide advice (both strategic messaging and original content) and marketing materials

• Managing small teams of KPMG advisory personnel including training and mentoring of junior staff and contributing to the overall skills enhancement and experience of the team

Our team operates in an adaptable environment – clients change, projects proceed to new phases, new challenges arise, and client requirements change. This results in an exciting environment in which to work and gives members of the team the opportunity to stretch their capabilities and develop new areas of expertise.

At times, business needs arise, and employees are required and agree to work beyond their normal workday or work week to fulfill the accountabilities of their job. Likewise, from time to time, people need extra time to commit to personal matters, and our flexible approach provides for this.

What you bring to the role

• A Bachelor's degree in Engineering, Business, Economics, Accounting or equivalent professional education.

• 6+ years of industry experience

• Experience with large capital projects, including procurement and contract strategic commercial advice

• A thorough understanding of the project and program lifecycle activities supporting an infrastructure asset

• Experience with alterative contract types (e.g. DBB, EPC, IPD, EPCM, DBFO, PPPs, CM, etc.) and the development of these contracts for projects

• The ability to simplify problems and synthesize related content into succinct and clear materials

• Excellent technical, critical thinking and problem-solving capabilities

• Demonstrated track record at managing multiple and competing priorities within a multi-disciplinary team

• Demonstrated initiative and ability to communicate (verbally and in written form) and effectively engage with a diverse group of clients

Keys to your success

KPMG individuals Deliver Impact | Seek Growth | Inspire Trust and understand that a diverse workforce enables us to deepen relationships and strengthen our business.

Providing you with the support you need to be at your best.

This position is only open to residents of Canada who have legal work authorization

The right candidate has the following soft skills:

• Passionate

• Proactive

• Organized

• Motivated

• Detailed

• Problem solver

Requirements:

• Highly motivated and Enthusiastic

• Minimum of 3 years related experience in the garment industry.

• Ability to multitask and work independently in a fast pace environment

• Excellent organizational skills

• Must know how to prioritize their work.

The responsibilities will include the following:

• Control the production process from A-Z

• Make sure the inventory comes on time

• Order all samples

• Prepare weekly reports

• Negotiate prices with current suppliers

• Look for new manufacturers in Asia to work with.

• Come up with solutions when products are not ready to be shipped

• Following up on lab dips, proto samples, fabric, accessories, PP samples, PS samples, and lab test results to ensure timely receipt and response

• Reviewing the customers and vendor manuals to ensure that all shipments will be compliant with customer needs

• Creating and updating Action Calendars and Import Trackers

• Creating and editing the Cost Sheet Spreadsheets

• Advising Traffic on booking approvals or rejections

• Working with the design team to make sure samples are on spec

• Coming up with solutions when products are not ready to be shipped

• Preparing weekly reports

• Organizing factory audits

At Montreal College - MCIT, Receptionist/Administrative Assistant will help to keep our business operations running efficiently, and we currently need someone to take on this challenging role. We’re seeking an exceptionally detail-oriented and personable Receptionist/Administrative Assistant to work full-time in our fast-paced office. The ideal candidate will bring resourcefulness, organization, and superb communication skills to the role. This person should have experience working in an office, supporting coworkers and students in various administrative tasks. With a knack for keeping cool under pressure.

Responsibilities

Open the office daily, greet visitors, answer, and redirect phone calls, and manage email, regular mail, photocopying, and fax correspondence.

Assist students when they arrived at the College.

Optimize business operations and oversee office supplies and students relations.

Ensure successful workflows, schedules, communications, and office environment on a daily basis.

Perform a variety of clerical duties, such as responding to calls, emails, and requests.

Handle various administrative tasks simultaneously such as receiving, sending emails and calls.

Organize team lunch and assist in company events preparation, as demanded.

Other responsibilities as assigned.

Qualifications

College diploma or equivalent

2+ years of administrative work experience in a small to medium company environment

Fluently bilingual – French and English written and spoken.

Job Type: Full-time

Benefits:

• Dental care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Montréal, QC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience (preferred)

• Front desk (preferred)

Work Location: In person

Application deadline: 2023-03-30

At Montreal College - MCIT, Receptionist/Administrative Assistant will help to keep our business operations running efficiently, and we currently need someone to take on this challenging role. We’re seeking an exceptionally detail-oriented and personable Receptionist/Administrative Assistant to work full-time in our fast-paced office. The ideal candidate will bring resourcefulness, organization, and superb communication skills to the role. This person should have experience working in an office, supporting coworkers and students in various administrative tasks. With a knack for keeping cool under pressure.

Responsibilities

Open the office daily, greet visitors, answer, and redirect phone calls, and manage email, regular mail, photocopying, and fax correspondence.

Assist students when they arrived at the College.

Optimize business operations and oversee office supplies and students relations.

Ensure successful workflows, schedules, communications, and office environment on a daily basis.

Perform a variety of clerical duties, such as responding to calls, emails, and requests.

Handle various administrative tasks simultaneously such as receiving, sending emails and calls.

Organize team lunch and assist in company events preparation, as demanded.

Other responsibilities as assigned.

Qualifications

College diploma or equivalent

2+ years of administrative work experience in a small to medium company environment

Fluently bilingual – French and English written and spoken.

Job Type: Full-time

Benefits:

• Dental care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Montréal, QC: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience (preferred)

• Front desk (preferred)

Work Location: In person

Application deadline: 2023-03-30