All jobs within 50 km around St. Thomas in Administrative Jobs

Posting End Date:

October 10, 2024

Bargaining Unit/Local: Unifor Local 938 London Office

Primary Location: London, Ontario

Rate Classification/Pay Range: $31.89 per hour.

Number of Available Positions: One (1) Temporary Full -Time Position

This role provides administrative support to fleet operations and drivers within a defined geographic area. This support includes vehicle preventative maintenance, vehicle/driver information updates, fleet reporting, fleet data entry, internal / external service providers, maintaining fleet records, and responding to fleet inquiries from drivers / managers.

Apply today to join our team!

What You Will Do (Responsibilities):

• Generate and analyze fleet preventive maintenance reports and communicate requirements to drivers, internal garages/external service providers, and applicable management.

• Communicate with field contacts fleet related requirements such as an overdue critical inspections and maintenance.

• Coordinate regular vehicle administration and maintenance programs such as annual license renewals, insurance renewals, invoice sourcing and vehicle additions/deletions.

• Respond to and resolve fleet related issues, working with the appropriate Fleet Team Lead and /or Fleet Analyst as required.

• Maintain effective files and records (hard copy and electronic) related to Enbridge fleet.

• Provide fleet data/reporting to internal clients and management as required.

• Interact with the field and external fleet service providers as required.

• Provide clerical support as required by the GDS Fleet Supervisor.

• Respond to fleet inquires to the GDS Fleet Support phone line and email.

• Other duties as required.

• The position is required to work in the office.

ADDITIONAL JOB REQUIREMENTS (i.e.. Overtime, travel, shift work, standby)

• May be required to work overtime during certain periods of the year.

Who You Are (Qualifications):

You will have the following combination of education and experience:

• Minimum Secondary School Education or equivalent

• Must have demonstrated ability to work in a computerized environment, experience with, or the ability to learn applications such as Excel, SAP, Element Interactive.

• Must be able to type 40 words per minute net.

• Must have excellent verbal and written communication skills and the ability to interact with multiple clients in a clear, concise and courteous manner.

• Must be capable of learning and interpreting Company policies and procedures.

• Must have the ability to work in a team environment.

• Must be able to work responsibly under direct and indirect supervision.

Comment: The contract duration for this position will be 1 year. Please also note that you are expected to be in the office all 5 days a week.

Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Location(s):  Canada : Ontario : London 

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS

We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT'S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills