All jobs within 50 km around Burnaby in Administrative Jobs

The Administration Coordinator provides administrative support to the Distribution Center Manager with support focused on the operations team and office management.They provide support including: preparation of operational and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. The Administration Coordinator also assists with the general financial and operating analytics and activities of the organization.This includes organizing meetings, sales reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. Experience supporting Senior Management and Leadership team would be beneficial 

Responsibilities

• Track and manage the repair expenses of the distribution center and the warehouse
• Create suppliers’ profile and manage Purchase Orders in SAP
• Manage and follow up on invoice with suppliers
• Create administrative reports – suppliers and customers
• Manage and monitor the maintenance and repairs for the fleet department
• Responsible to process unionized employee’s payroll
• Welcome and coordinate the administrative steps of all new unionized employees
• Collaborate on the health and safety committee and in various projects updates
• Perform tasks related to administrative support for managers

Qualifications

• 2 - 3 years demonstrated experience in an office admin/executive assistant role;
• Demonstrated experience in coordinating projects;
• Knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
• Excellent phone etiquette and customer service;
• Bilingual (French/English) required
• SAP knowledge consider an asset.

Work setting

• Private sector

Responsibilities

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Social Media
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• Google Drive
• LinkedIn

Additional information

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

636 Clyde Ave West Vancouver, BC V7T 1E1

How to apply

By email

[email protected]

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Plan and organize daily operations
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Provide customer service
• Maintain and manage digital database
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word

Additional information

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Ability to multitask
• Organized
• Team player
• Time management

How to apply

By email

[email protected]

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player

How to apply

By email

[email protected]

By mail

Unit 8, 12372 84 AvenueSurrey, BCV3W 0J5

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office

Area of specialization

• Correspondence

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Flexibility
• Reliability

15832 Colebrook Road Surrey, BC V3Z 0L2

How to apply

By email

[email protected]

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Oversee and co-ordinate office administrative procedures

Additional information

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized

How to apply

By email

[email protected]

Responsibilities

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

[email protected]