All jobs within 50 km around Woodbine Corridor in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Physical Requirements:

• The candidates should have the ability to work independently and thrive in a fast-paced environment
• The candidates should be capable of working under pressure and meeting tight deadlines
• The candidates should have attention to detail and be able to handle repetitive tasks

Other Requirements:

The candidates should exhibit excellent written communication and exercise good judgment

• The candidates should be team players with a client focus and demonstrate adaptability
• The candidates should be reliable, dependable, and quick learners

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, etc., and record and prepare minutes of meetings
• The candidates should be able to review HR projects to assure compliance with laws and regulations, establish and implement policies and procedures, and oversee the analysis of employee data and information
• The candidates should be able to answer the telephone, relay calls and messages, provide customer service, oversee the development of communication strategies, compile data, statistics, and other information, and oversee the preparation of reports

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

We are searching for a Casual Chauffeur to join our Parkland on Eglinton West team based in Etobicoke, Ontario.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate hourly wage: $19.20-22.40
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Casual Driver Weekdays 8:30 am - 4:30 pm
• Casual Driver Weekdays 8:30 am - 4:30 pm
• Transport residents to appointments or outings as per the transportation schedule
• Demonstrate an understanding of the importance of respecting resident’s rights, including: respecting others, maintaining confidentiality, promoting independence, respecting privacy, respecting the right to refuse services and involvement
• Communicate with the Health Services Department if there is a noted change in the medical status of the resident e.g., increased confusion
• Provide assistance to residents as required with: entering and exiting the vehicle, mobility aides/devices e.g. canes, walkers; carrying parcels or other items, opening doors and entering buildings
• Maintain vehicles in peak operating condition and carry out all prescribed routine maintenance functions while maintaining accurate maintenance log records
• Schedule regular mechanical tune-up with authorized service shop
• Complete all duties in a way which is consistent with Shannex’s Philosophy of Service: Your life. Your choice. Your Home

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A high-school diploma or equivalent education
• A clean driving record with a Class 4 Driver’s license
• Ability to provide a clear Driver’s abstract
• Current First Aid & CPR certification is required
• Ability to provide a clear criminal record check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates must need standard educational qualifications such as econdary (high) school graduation certificate
Experience: Candidates must need 1 to less than 7 months of experience

Responsibilities:

• The candidate should be able to arrange and co-ordinate seminars, conferences, etc
• The candidate should be able to record and prepare minutes of meetings, seminars and conferences
• The candidate should be able to determine and establish office procedures and routines
• The candidate should be able to schedule and confirm appointments and answer telephone and relay telephone calls and messages. also answer electronic enquiries.
• The candidate should be able to compile data, statistics and other information and order office supplies and maintain inventory.
• The candidate should be able to assist in arrange travel, related itineraries and make reservations.
• The candidate should be able to greet people and direct them to contacts or service areas., and open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information.
• The candidate should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms and other documents

Benefits:

• The employees get to work in a well-known company
• The employees get to learn various advanced techniques
• The employees get to work in a natural environment
• The employees get financial benefits such as a competitive salary

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: MS Office

Physical Requirements:

• The candidates should be able to work under pressure and should be a repetitive tasker
• The candidates should be able to work in tight deadlines with attention to detail

Other Requirements:

• The candidates should be multi-tasker, accurate, client focus, flexible, organized, and reliable
• The candidates should have excellent oral communication, and be able to work as a team player

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., train other workers, record and prepare minutes of meetings, seminars and conferences, determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information, order office supplies and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems

Benefits:

• The candidates will get free parking

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Be prepared for the screening questions. Include answer the following questions while applying:

• Are you currently legally able to work in Canada?

Requirements:

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year, or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to schedule and confirm appointments, answer telephone calls, and relay messages
• The candidates should be able to answer electronic inquiries, order office supplies, and maintain inventory
• The candidates should be able to type and proofread correspondence, forms, and other documents

Benefits:

• The candidates will get free parking area, on-site amenities, and team building opportunities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, References attesting experience, copy of portfolio or relevant work examples, highest level of education, and name of institution where it was completed, copy of latest school transcript) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO is a requirement
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.

• We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

*Subject to program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Expected End Date

2025-08-15

Job Location

123 Commerce Valley Dr E

Employment Type

Temporary (Fixed Term)

Weekly Hours

1

Skills

Accountability, Activity Coordination, Communication, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative

Overview

Group Summary:

Role Summary

• The Executive Administrative Assistant provides support to the Senior Management team, primarily to General Manager and the Human Resources Manager. The ideal candidate will work professionally, with integrity and be able to maintain confidentiality.

Key Responsibilities

• Provide support to the General Manager, Human Resources Manager, and Assistant General Manager(s), while maintaining confidential and sensitive information.
• Coordinate travel arrangements, prepare itineraries, and submit expense reports on behalf of the General Manager or Senior Management team where applicable
• Schedule, manage and prioritize General Manager’s calendar.
• Manage office supplies and ordering of supplies for the General Manager, Human Resources, and Finance
• Help with organizing electro-static discharge protective wear for visitors, temporary employees, and Magna employees.
• Reporting as needed by the General Manager.
• Coordinate and organize company meetings, special events and fundraising.
• Maintain company communications.
• Facilitate the Company uniform program.
• Lead the Company’s Social Events Committee.
• Lead wellness initiatives.
• Culture Ambassador for the division.
• Arrange and support internal and customer visits including scheduling, making required arrangements and organizing catering where necessary.
• Maintain company perks and discounts.
• Maintain inventory of printed materials.
• Sort and distribute company mail.
• Maintain company intranet and social media pages/applications.
• Maintain company organization chart.
• Maintain employee files and general filing.
• Assist with the Employee Suggestion Program.
• Other special projects or duties as assigned.

Key Qualifications/Requirements

Education

• Post-secondary diploma in administration or a related field.

Experience

• Minimum 3 years’ experience in an administrative capacity
• Positive attitude and must be a team player.
• Strong initiative and willingness to help.
• Ability to prioritize, coordinate and manage multiple activities and projects occurring simultaneously.
• Intermediate experience with Microsoft Office Tools and Outlook, complimented by strong computer ability.
• Excellent written and verbal communication skills are required.
• Proactive personality and self-driven.
• Able to maintain confidentiality and promote a positive working environment.

Awareness, Unity, Empowerment:

Regular / Permanent

Magna Electronics

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.

KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

• Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. square footage), business, legal and financial agreements and obligations, terms and conditions.
• Enters and maintains lease agreement information within lease management database.  Responsible for data integrity of lease information. 

Rent Payment Processing

• Reviews and validates landlord invoices to ensure compliance with the lease.
• Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client. 
• Prepares monthly rent roll/rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.
• Prepares and provides reports to managers and/or clients.

Additional Rent Review

• Conducts review of landlord annual escalations (operating costs budget increases (i.e. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord.  Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
• Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.
• Provides complete package for manager’s review.

Lease Management

• Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.
• Reviews and recommends estoppels certificates for approval.
• Tracks and reviews tenant insurance certificates.
• Interacts with FM & Project Team on operational matters.
• Landlord/Tenant relationship management.
• Critical Date management (ensure all tenant critical dates are tracked and managed).
• Generates reports as required such as KP1, Critical dates, options to terminate. 
• Provides due diligence on landlord/tenant change of ownership.
• Percentage rent and CPI management.
• Prepares lease budgets and forecasts on a monthly/yearly basis.
• Reconciles tenant/landlord accounts to ensure accurate billings/payments per the lease agreement.

Additional Lease Management 

• Provides support to multiple client lease management portfolios.
• Works with Lease Administration Director to improve and enhances existing processes and reporting.
• Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.
   

KNOWLEDGE & SKILLS

• Community college diploma preferably in accounting, business administration or law clerk studies
• 3 to 5 years of commercial lease abstraction or property administration work experience.
• Knowledge and experience with commercial real estate lease agreements.
• Prior experience with lease management systems.
• Ability to interpret and abstract lease information.
• Ability to process volumes of data requiring strong attention to detail and accuracy.
• Proficient with MS Excel (PIVOT tables, vlookups, shortcuts etc.) and ability to learn new management information systems quickly.

Licenses and/or Professional Accreditation

• Real Property Administrator Designation, an asset.
• Facility Management Administrator Designation, an asset.
• Bilingual is an asset.