All jobs within 50 km around Mississauga in Administrative Jobs

Posting End Date:

February 05, 2025

Enbridge offers opportunities for growth, competitive benefits and a pension plan, and generous time off. Apply today, we'd love to hear from you!

What you will do:

• Coordinate and lead administrative activities in Power Operations ensuring the consistency, quality and timeliness of correspondence and documentation

• Provide assistance to the Senior Management Team to ensure timely deadlines are met specific to objectives, performance, compliance and reporting

• Manage the planning, coordination, and execution of key management meetings such as operations committee, leadership, and team-building seminars

• Keep abreast of incoming correspondence (electronic and post) and categorize emails

• Handle calendars and ensure maximum time efficiency is achieved, anticipating and initiating appropriate actions as the need arises

• Process invoices and expense reports for VP and Directors/Managers as requested

• Maintain meeting minutes and ensure they align with the Records Policy

• Coordination of key business communication, including the maintenance of Power Operations distribution lists

• Coordinate domestic and global travel; Coordinate conference calls in conjunction with the broader enterprise

Who You Are:

You have the following education & experience:

• Bachelor’s degree and 5 years of experience as an executive administrative assistant or an equivalent combination of experience and education

• Excellent communication skills, both written and verbal, with an acute attention to detail

• Strong interpersonal skills and comfortable with communicating with executives; Highly independent with impeccable judgment and a strong appreciation for discretion

• Outstanding organizational skills with the ability to prioritize

• Advanced knowledge of software applications including Microsoft Word, Excel, PowerPoint, Outlook, Teams, Adobe and Oracle

• Proficiency in Oracle Financial Applications, SharePoint, and Workday applications preferred

Location: 500 Consumers Rd, North York, ON M2J 1P8

Flex Work: Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #joinourteam #LI-Hybrid

Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected].

Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

Overview

Overview

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 7 months 

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• • The candidates should be able to arrange and coordinate seminars, conferences, etc., and record and prepare minutes of meetings, seminars, and conferences

• The candidates should be able to schedule and confirm appointments, compile data, statistics, and other information, and order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and coordinate the flow of information, and set up and maintain manual and computerized information filing systems
• The candidates should be able to type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

• Ability to read and write English as well as to understand verbal and written instructions in English.

• Grade XII high school diploma; post secondary education in business administration, finance, accounting an asset. Or significant experience in working within an office environment completing similar tasks/responsibilities.

• Strong working knowledge of administrative based software (Microsoft Word, Excel)

• Mentally and physically able to perform duties within a very dynamic environment with the opportunity for several disruptions and maintain regular work.

• Demonstrated ability to work independently and complete assignments on a timely basis.

• Demonstrates concern and interest in providing high quality care and service for those we serve.

Strong communication and relationship building skills with team members

• Ability to read and write English as well as to understand verbal and written instructions in English.

• Grade XII high school diploma; post secondary education in business administration, finance, accounting an asset. Or significant experience in working within an office environment completing similar tasks/responsibilities.

• Strong working knowledge of administrative based software (Microsoft Word, Excel)

• Mentally and physically able to perform duties within a very dynamic environment with the opportunity for several disruptions and maintain regular work.

• Demonstrated ability to work independently and complete assignments on a timely basis.

• Demonstrates concern and interest in providing high quality care and service for those we serve.

Strong communication and relationship building skills with team members

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Experience: Candidates should have experience of 7 months to less than 1 year
Area of specialization: Correspondence, Reports and records, Statistics, and Charts, tables, graphs, and diagrams

Location: 2550 Victoria Park Avenue, ON North York, ON M2J 5A9
Shifts: Day, Early Morning, Morning

Candidate Status:

• • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada

• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, etc., assign, coordinate, and review projects and programs, and record and prepare minutes of meetings, seminars, and conferences
• The candidates should be able to schedule and confirm appointments, manage contracts, and answer the telephone, relay telephone calls and messages, and answer electronic inquiries
• The candidates should be able to plan, organize, direct, control, and evaluate daily operations, arrange travel, related itineraries, and make reservations, and perform data entry

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates need standard educational qualification such as secondary (high) school graduation certificate
Experience: Candidates need an experience of 1-2 years
Computer and Technology Knowledge: MS Office

Location: 67 Scarsdale Road, North York, ON, M3B 2R2
Shifts: To be determined

Physical Requirements:

• The candidate should be perform repetitive tasks and pay attention to detail

Other Requirements:

• • The candidate should be accurate and be able to multitask

• The candidate should have an excellent written communication skills and work in a flexible environment
• The candidate should be able to work in an organized way and be someone who can be relied on

Responsibilities:

• The candidate should be able to arrange and coordinate seminars, conferences, etc. also record and prepare minutes of meetings, seminars and conferences
• The candidate should be able to determine and establish office procedures and routines also schedule and confirm appointments
• The candidate should be able to answer telephone and relay telephone calls and messages also answer electronic enquiries
• The candidate should be able to order office supplies and maintain inventory also arrange travel, related itineraries and make reservations
• The candidate should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information also set up and maintain manual and computerized information filing systems
• The candidate should be able to type and proofread correspondence, forms and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

We are searching for a Full Time Administrative Coordinator to join our Transitional Care Centre team based in Bedford, Nova Scotia. 

The transitional care model supports patients/families who require additional time, services, and support to transition back to home/community, by providing an alternate space with intentional programming, building design, and resource allocation to increase the probability of returning to their previous living situation.
The Administrative Coordinator is integral in managing the clerical duties required to support the admission, inpatient stay, and discharge processes required to support patient’s transition home.
Meaningful Benefits 

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our patients.

Additional benefits include:
•    Comprehensive health and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program 
•    RRSP Program (5% employer match) or pension plan 
•    Vacation accrual begins immediately and travel insurance
•    Access to virtual healthcare 24/7 for FREE through Consult Plus 
•    Free onsite parking
•    Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
•    Access to continuing education and training through Shannex’s Centre of Excellence
•    Opportunities to be part of sector innovation and continuous improvement initiatives 
•    Recognition and Rewards for service excellence and safety

About the Opportunity
•    Manages clerical aspects of the admission, discharge, and transfer processes.
•    Receives and routes telephone calls, greets and directs visitors as appropriate; provides routine information and responds to inquiries from clients, visitors, and staff; refers to appropriate person as necessary. 
•    Maintains and distributes all nursing forms. 
•    Prepares photocopies and facsimiles and operates a variety of office equipment; maintains and distributes office supplies. 
•    Establishes, maintains, processes, and updates files, records, and other documents, including master lists, client admissions/ transfers / discharges; maintains client discharge files. 
•    Monitors fire alarm panel, security alarm panel and front door and follows safety and security duties as per facility policy. 
•    May book medical appointments and arranges transportation.
•    Ensures client safety by following and applying all standard operational procedures, safe work practices and training provided.
•    Prepares requisitions for diagnostic and therapeutic services for patients and coordinates appointments with other departments.    
•    Accepts and schedules appointments, makes appropriate entries, completes required hospital forms, and notifies appropriate staff; 
•    Routes records/requisitions to departments as required to diagnostic and treatment procedures or consultation. 
•    Uploads all reports on chart. 

About You
•    High School Diploma or equivalent
•    A graduate of an approved 2 year Office Administration / Professional Secretarial diploma or university degree (i.e., Bachelor of Secretarial Science)
•    Medical Terminology 
•    Previous experience working in a health field is considered an asset 
•    Ability to type 80 words per minute;
•    Knowledge of general office procedures and equipment; 
•    Ability to operate personal computers including various software packages including Word, Excel, Power Point, MS Publisher and various database software applications;
•    Ability to maintain confidentiality of records and information; 
•    Asset: 5 years of related experience?and possess essential secretarial skills, a strong sense of responsibility and confidentiality

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position performs general office duties including managing a general mailbox, word processing, data entry, auditing documents, answering phones, coordinating meetings and other duties as assigned.

The successful candidate should be motivated, self-started, and able to learn and adapt to new systems and processes quickly. Maintaining timelines and balancing multiple ongoing projects effectively is a must. Attention to detail is also required to ensure reporting and system maintenance as accurate.

Role is On-Site

Hours: 8:30 AM to 5:00 PM (M-F)

Qualifications:

High School Diploma/GED

Excellent written/verbal communication skills

Strong analytical, problem solving, basic research, attention to detail, and time management skills

Proficiency in Microsoft Excel and Outlook

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.