All jobs within 50 km around North Perth in Administrative Jobs

What we offer:

• Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness;
• Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey;
• Certification as a Living Wage Champion;
• Defined Benefit Pension Plan (OMERS) eligibility for all employees; 
• Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime;
• Substantial internal and external training and development opportunities;
• Opportunities to get involved and give back to the community;
• Employee-wide events, activities, site visits, BBQs, etc.;
• Complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs; and, 
• So much more!

What you will do:

Reporting to the Supervisor, Revenue Services, your primary responsibilities will include, but are not limited to, the following: 

• Respond to telephone and counter customer inquiries concerning taxes, water and sewer utility billing, property assessment, parking tickets and all other revenue related matters
• Receive and process payments of taxes, water and sewer, accounts receivable, parking tickets, general receivable
• Provide support in Billing designate applications, schedule final read appointments for requests received over the counter through e-mail/fax
• Investigate returned tax and water utility mail
• Provide support on reception opening and distributing mail/faxes and answering general public inquiries, including responding to and maintaining the Revenue Email box
• Provide support in cash handling and balance end of day transactions as required
• Provide support and process requests for ownership change, mailing address change
• Provide support in the administration of online banking and EFT payments
• Provide support in the administration of pre-authorized payments
• Provide support and prepare requests for adjustments to tax and water accounts
• Provide general administration support in the Revenue section
• Participate in the achievement of the team business plan

What you will bring:

• Two (2) year post-secondary diploma in Business Administration or a related field with a minimum of two (2) years' related experience, preferably in a municipal taxation environment or public utility; equivalent combinations of education and experience may be considered
• Successful completion of the Municipal Tax Administration Program is preferred
• Previous cash handling and customer service experience preferred
• Work experience in accounting, municipal taxation, utility billing and accounts receivable and working knowledge of related legislation and regulation
• Efficient data entry skills with attention to detail and a high degree of accuracy
• Strong analytical and communication skills  
• Proficient computer skills (MS Office, Excel, Word); Previous experience using  Class, Vailtech and PeopleSoft Financials is considered an asset
• A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment
• Strong commitment to delivering quality customer service
• Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion

What we will require:

• A Police Criminal Record and Judicial Matters Check satisfactory to the City
• Proof of your current and valid certificate(s), licenses and/or educational qualifications, if applicable
• Applicants may be required to undergo skills assessment testing

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

We are currently looking for an intermediate Administrative Assistant/Accessible Document Specialist to join our Ontario Administration team. 

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. 

With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programmes to accelerate your growth.  

Come and see where your career can take you and the impact your commitment can make.

Let's solve the big problems together. 

This position is located in our Waterloo Office (Anywhere in GTA)

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

• Document product including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Word, Excel, PowerPoint, Adobe Acrobat DC, and creating bookmarked PDF documents.
• Ensuring all documents are filed electronically; ensuring all outgoing products meets company standards.
• Comfortable working independently and as part of a team.
• Working under multiple deadlines and communicating with employees, supervisors, and branch office employees on a regular basis.

Skills, Experience and Competencies:

• Grade 12 diploma; secretarial certificate/diploma, Accessible Document Specialist (ADS) Certification considered an asset.
• Minimum 1- to 5 years previous work experience in an administrative support role and AODA document remediation.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point)Adobe Acrobat DC).
• Required  Aadvanced experience creating accessible (AODA, WCAG, and/or PDF/UA), documents in Office 365 products.
• Experience with PAC2021 Checker and axesPDF strongly preferred.
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.
• Some flexibility regarding work hours, may be required from time to time.

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Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.