All jobs within 50 km around Pitt Meadows in Administrative Jobs

The Administration Coordinator provides administrative support to the Distribution Center Manager with support focused on the operations team and office management.They provide support including: preparation of operational and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. The Administration Coordinator also assists with the general financial and operating analytics and activities of the organization.This includes organizing meetings, sales reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. Experience supporting Senior Management and Leadership team would be beneficial 

Responsibilities

• Track and manage the repair expenses of the distribution center and the warehouse
• Create suppliers’ profile and manage Purchase Orders in SAP
• Manage and follow up on invoice with suppliers
• Create administrative reports – suppliers and customers
• Manage and monitor the maintenance and repairs for the fleet department
• Responsible to process unionized employee’s payroll
• Welcome and coordinate the administrative steps of all new unionized employees
• Collaborate on the health and safety committee and in various projects updates
• Perform tasks related to administrative support for managers

Qualifications

• 2 - 3 years demonstrated experience in an office admin/executive assistant role;
• Demonstrated experience in coordinating projects;
• Knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
• Excellent phone etiquette and customer service;
• Bilingual (French/English) required
• SAP knowledge consider an asset.

The Administration Coordinator provides administrative support to the Distribution Center Manager with support focused on the operations team and office management.They provide support including: preparation of operational and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. The Administration Coordinator also assists with the general financial and operating analytics and activities of the organization.This includes organizing meetings, sales reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. Experience supporting Senior Management and Leadership team would be beneficial 

Responsibilities

• Track and manage the repair expenses of the distribution center and the warehouse
• Create suppliers’ profile and manage Purchase Orders in SAP
• Manage and follow up on invoice with suppliers
• Create administrative reports – suppliers and customers
• Manage and monitor the maintenance and repairs for the fleet department
• Responsible to process unionized employee’s payroll
• Welcome and coordinate the administrative steps of all new unionized employees
• Collaborate on the health and safety committee and in various projects updates
• Perform tasks related to administrative support for managers

Qualifications

• 2 - 3 years demonstrated experience in an office admin/executive assistant role;
• Demonstrated experience in coordinating projects;
• Knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
• Excellent phone etiquette and customer service;
• Bilingual (French/English) required
• SAP knowledge consider an asset.

Responsibilities

Tasks

• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Office

Additional information

Work conditions and physical capabilities

• Attention to detail
• Repetitive tasks

Personal suitability

• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

How to apply

By email

[email protected]

By mail

2496 Lilac CrescentAbbotsford, BCV2T 1P6

Work setting

• Relocation costs covered by employer

Responsibilities

Tasks

• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• MS Access
• MS Office
• Quick Books
• Simply Accounting

Technical terminology

• Business

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Benefits

Other benefits

• Free parking available

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to apply

By email

[email protected]

Responsibilities

Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Train staff
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Plan and control budget and expenditures

Additional information

Personal suitability

• Flexibility
• Organized
• Reliability
• Ability to multitask
• Team player

How to apply

By email

[email protected]

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Supervise other workers
• Establish and implement policies and procedures
• Train other workers
• Plan, develop and implement recruitment strategies
• Oversee the preparation of reports
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Recruit and hire staff
• Conduct performance reviews
• Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

• MS Windows

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines

Personal suitability

• Flexibility
• Organized
• Team player
• Client focus
• Reliability

How to apply

By email

[email protected]