All jobs within 50 km around Saskatoon in Administrative Jobs

Under supervision of the Administrative Coordinator, this position performs general administrative duties for the Project Services section of the Facilities Management Department.

Duties & Responsibilities

• Acts as the Receptionist, including answering telephone and in-person enquiries, arranging meetings, preparing agendas, and taking and transcribing minutes, as required.
• Processes, records and prepares Purchasing Orders, Quotes, Tenders and Proposals, memos and reports Distributes documents to other departments.
• Maintains office files and ensures all information is entered in an accurate and timely fashion.
• Enters and edits vendor information in the appropriate program.
• Prepares a variety of correspondence for internal and external use.
• Orders supplies as required.
• Enters, tracks and verifies vacation balances, hours worked and other related payroll information.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a business college.
• Typing speed of 55 w.p.m.
• Two years' diversified general office experience.
• Knowledge of business English and arithmetic.
• Knowledge of modern office practices, procedures and equipment.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to understand and execute oral and written instructions.
• Ability to deal courteously and tactfully with suppliers, the public and other civic employees.
• Skill in the care and operation of office equipment, including a computer with word-processing, spreadsheet and database (SharePoint) software.

Job Summary

This position provides professional, confidential, administrative, and executive secretarial support to the Roadways, Fleet and Support, and Water and Waste Operations Departments.

Duties & Responsibilities

• Provides administrative, executive and HRIS support to the management teams in the Roadways, Fleet and Support as well as the Water and Waste Operations Departments.
• Prepares, edits, and circulates a variety of correspondence, including those of a confidential nature, on behalf of the management groups.
• Assists with administrative tasks for annual performance assessments for management staff in the Department Sections.
• Oversees the processing of memos, reports, internal and external correspondence so that they comply with corporate standards and assists in preparation of presentations.
• Receives, screens, and expedites telephone, written, and in-person inquiries and determines appropriate action.
• Maintains office equipment and manages office supplies.
• Ensures accurate filing and record management system use and ensures compliance with corporate records policies.
• Assist in planning and coordination of special events for the Departments.  
• May perform the duties of the Secretary III, and other clerical positions in Roadways, Fleet and Support as well as the Water and Waste Operations Departments, as required.
• Oversees and coordinates payment of invoices, fees, departmental purchase orders, purchase requisitions and service entry sheets.
• Coordinates with the planning and implementation of recall and new hire of seasonal staff.
• Compiles and records data into the Enterprise Asset Management program and prepares various reports and summaries using operation and financial data.
• Performs other related duties, as assigned.

Qualifications

• Grade 12 education.
• Graduation from a recognized business college or post secondary institute.
• Two years’ related senior secretarial experience. 
• Equivalent combination of education and experience will be considered.
• Experience in supporting management in a unionized setting, including application of collective agreements and relevant policies.
• Experience using CMMS (computerized maintenance management systems), WRR (work request registry) and SAP software would be an asset. 
• Demonstrated proficiency with typing, use of office equipment, and computer and Microsoft office use (particularly Excel) and SAP.
• Ability to deal courteously and tactfully with the public and other civic employees.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships.
• Ability to work with minimal supervision.
   

Job Summary

Under supervision of the Administrative Coordinator, this position performs general administrative duties for the Project Services section of the Facilities Management Department.

Duties & Responsibilities

• Acts as the Receptionist, including answering telephone and in-person enquiries, arranging meetings, preparing agendas, and taking and transcribing minutes, as required.
• Processes, records and prepares Purchasing Orders, Quotes, Tenders and Proposals, memos and reports Distributes documents to other departments.
• Maintains office files and ensures all information is entered in an accurate and timely fashion.
• Enters and edits vendor information in the appropriate program.
• Prepares a variety of correspondence for internal and external use.
• Orders supplies as required.
• Enters, tracks and verifies vacation balances, hours worked and other related payroll information.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a recognized business college.
• Typing speed of 55 w.p.m.
• Two years' diversified general office experience.
• Knowledge of business English and arithmetic.
• Knowledge of modern office practices, procedures and equipment.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to understand and execute oral and written instructions.
• Ability to deal courteously and tactfully with suppliers, the public and other civic employees.
• Skill in the care and operation of office equipment, including a computer with word-processing, spreadsheet and database (SharePoint) software.

Job Summary

Under supervision of the Administrative Coordinator, this position performs clerical, data entry and receptionist duties.

Duties & Responsibilities

1.    Performs clerical and receptionist duties for the Department directing calls & emails, fulfilling information requests and enquiries.
2.    Prepares, sends, receives, organizes, and tracks information required for the determination and support of assessment values for properties within the City of Saskatoon.
3.    Collects, enters, and performs follow up on a variety of assessment data, including income and expense information, sales, ownership changes and other property related data.
4.    Files all types of correspondence, information, documents, etc.
5.    Prepares, prints, and packages documents, invoices, receipts, etc. for mailing.
6.    Participates in the Corporate cheque printing process, including ensuring proper security and controls exist, maintaining audit logs, and administering proper cheque distribution. 
7.    Enters and maintains data in appropriate systems.
8.    Assists in preparation of purchase requisitions and processes payment of goods and services for the Department.
9.    Assists with various office duties, as required. 
10.    Performs other related duties as assigned.
 

Qualifications

•    Grade 12 education.
•    Graduation from a business college.
•    Two years' related clerical and data entry experience.
•    Demonstrated knowledge of business English and arithmetic.
•    Knowledge of modern office practices and procedures.
•    Ability to make arithmetic calculations rapidly and accurately.
•    Ability to understand and execute oral and written instructions.
•    Ability to work as part of a team.
•    Ability to prioritize and complete high volume workloads with accuracy.
•    Ability to establish and maintain effective working relationships with the public and internal and external stakeholders.
•    Skill in the operation of current office equipment, including a computer with Microsoft Office Suite and Adobe Acrobat.
 

Job Summary

Under supervision of the Clerk III, this position serves customers, who use recreation facilities, and performs a variety of functions including reception, general admission, program registration, and activity space rental.

Duties & Responsibilities

• Processes general admission, LeisureCard sales, program registration, activity space rental payment, locker revenue collection, parking permits, city cards etc., using an automated point-of-sale system, and receives customers entering leisure facilities. 
• Provides program and service information including schedules, program description, policy explanation, and facility rental information.
• Responds to related complaints and enquiries in accordance with established policy and procedure.
• Prepares shift revenue balancing report, balances transactions to report, balances cash float, and prepares a bank deposit.
• Processes program registration applications, class transfers and withdrawals according to Department policy. Forwards refund requests to supervisor for approval and processing. Prints class lists, as required.
• Processes booking requests for designated spaces for short-term use, e.g. rooms for meetings, informs the Clerk 10 of any rental requirements, and forwards all other rental/event requests to the supervisor. Initiates customer birthday party requests and forwards to supervisor for processing.
• Enters admission pass usage information and revenue summaries into computer databases.
• Performs general office functions such as filing and word processing, as required.
• Assists supervisory staff in providing shift orientation for new staff.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education. 
• One year related cash-handling experience in a customer service environment.
• Knowledge of accepted procedures for handling cash, balancing transactions, and completing revenue (cash) collection reports.
• Knowledge of customer service principles and practices.
• Ability to interact with customers and remain calm when dealing with customers during high volume periods.
• Ability to provide responsive customer service, and convey confidence and competence.
• Ability to maintain records and to make accurate arithmetic calculations.
• Ability to understand and execute oral and written instructions.
• Ability to establish effective working relationships.
• Skill in the operation of office equipment and automated systems, including a programmed cash register.
   

Requires Security Check

Additional Requirements

Shift work and weekend work is involved.

Job Summary

Under supervision of the Recreation Services Manager or designate, this position provides responsive and reliable customer service at recreation facilities.

Duties & Responsibilities

• Reconciles shift revenue collection reports, investigates transaction discrepancies and makes reconciliation adjustments in accordance with established policies and procedures.  Maintains an inventory for admission passes, gift certificates, bulk tickets, and parking permits, in accordance with the established procedure.
• Processes activity-space rental and major event contracts for indoor leisure centres, seasonal sport facilities and special use parks or other recreation facilities; prints rental log-in reports following the established policy and procedure.
• Investigates, and responds to, related complaints and enquiries in accordance with established policy and procedure, resolves customer problems and directs customers to appropriate civic department.
• Supervises and trains staff in the performance of customer service duties, cash handling, program registration and facility booking.  Assists with scheduling and monitoring work performance of assigned staff at assigned recreation facilities.
• Processes general admission, pass sales, program registration, activity-space rental payment and locker revenue collection; receives customers entering recreation facilities.
• Provides program and service information including schedules, program description, policy explanation and facility rental information.
• Acts as liaison with rental groups and site staff to arrange for rental/event booking, including equipment and activity set-up and take-down.
• Processes program registrations, including collection of fees, class transfers, withdrawals and refunds; prints program registration reports for distribution.  Enters program information into, and modifies information in, the automated program registration system and cancels programs as directed.
• Processes subsidized facility rental for designated sports groups and informs them, regularly, of the account balance.
• Provides office support, e.g. photocopying, filing, typing, for program staff, maintains inventory of office supplies and ensures office equipment is working properly.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education. 
• Post-Secondary School Certificate in business or related field
• Three years’ progressive work experience in detailed cash handling and balancing, including one year in a customer service work environment.
• Thorough knowledge of automated revenue collection systems, e.g. computerized cash register.
• Considerable knowledge of current office management practices, procedures and systems.
• Knowledge of customer service principles and practices.
• Knowledge of accounting principles, concepts and procedures.
• Demonstrated ability to supervise assigned staff.
• Ability to establish and maintain effective working relationships.
• Ability to provide responsive customer service and convey confidence and competence.
• Ability to resolve customer problems, exercise good judgement and make timely decisions in accordance with established policy and procedure.
• Ability to interact with customers and remain calm when dealing with all customers during high volume periods.
• Ability to understand and comprehend moderately complex revenue collection procedures and make accurate arithmetic calculations.
• Ability to communicate effectively, orally and in writing, including effective interpersonal communications skills.

Requires Security Check

Additional Requirements

Evening and weekend work involved.

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• What is your current field of study?
• What is your current level of study?