All jobs within 50 km around St. Albert in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be capable of handling repetitive tasks and be prepared for physically demanding work

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to sweep, mop, wash, and polish floors
• The candidates should be able to dust furniture and vacuum carpeting, area rugs, draperies, and upholstered furniture
• The candidates should be able to disinfect operating rooms and other areas
• The candidates should be able to wash windows, walls, and ceilings

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Reporting to the Unit Manager for Pediatric Ambulatory Care, the position is a frontline position that provides administrative support for multiple Pediatric Physicians and Pediatric Ambulatory programs. This role includes scheduling appointments connect care, verifying patient information, admitting and discharging patients, copying, faxing, scanning, ordering office supplies, providing admin support to the entire unit and other administrative tasks. Cross training to other ambulatory units will be required. The incumbent must demonstrate the ability to multi-task and work under pressure as daily work activities can change depending on the priorities of the Ambulatory Programs. The Successful candidate will require excellent communication skills, collaborate effective with others and be able to work in a team environment.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

This is an opportunity for a position in the RAH Diagnostic Imaging department. The successful candidate will rotate on 1500-2315 shift seven days on, seven days off.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

The Unit Clerk in the DTCOR is part of a multi-disciplinary team that provides support for a fast paced, high acuity 13 theater Operating Room. They maintain a high traffic control desk, take emergency bookings, and answer telephones and intercoms. They are required to perform a variety of detailed clerical and computer tasks including preparing and maintaining OR slates using Connect Care programs. Unit Clerks assist with OR staff replacement as necessary. Critical thinking and the ability to prioritize multiple competing tasks is essential. The Unit Clerk is often the first point of contact for the OR so strong interpersonal skills are required. Given the high acuity of our patients and the fast-paced nature of our environment, effective communication and organizational skills are essential. Record keeping must be neat and accurate. Unit Clerks have access to a large amount of confidential patient information therefore candidates must have a strong understanding of confidentiality requirements.

Description:

As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and directing visitors, patients and health professionals, maintaining patient records and charts, transcribing and processing physician orders as well as scheduling patient tests and/or treatments. You will also be responsible for performing a range of administrative activities in support of the unit.

We are seeking an experienced administrative professional to join the Edmonton Elections team! Reporting to the Director, the Administrative Coordinator will contribute in a meaningful way to the success of the Edmonton Election Project, which is a large-scale, multi-stakeholder, complex and highly legislated civic project that occurs every four years with very tight and legislated timelines. 

We are looking for a highly organized individual who is able to manage and prioritize duties in a complex, demanding and time sensitive environment.

You will:

• Manage the Director and Substitute Returning Officer’s calendar and schedule meetings to support operations
• Schedule and support meetings chaired by the Director, such as the Steering Committee, the Elections Leadership Team, and School Board meetings. This includes handling meeting logistics, preparing agendas, taking and distributing meeting minutes and tracking action items
• Compile background materials, information and briefings for the Director in preparation for meetings
• Draft and edit documents to support day to day operations such as agendas, reports, memos, letters and other correspondence
• Monitor and track the Director’s email to ensure that requests and inquiries are routed appropriately, tracked and monitored, and responded to within an appropriate time frame
• Ensure all correspondence and submissions are in the proper format, proofread and convey the appropriate information prior to the Director's approval
• Coordinate the workflow and tracking of reports assigned to the Election Team, ensuring the Director and City Clerk’s Office is kept informed
• Recognize sensitive and/or confidential issues and bring matters to the attention of the Director and Substitute Returning Officer
• Advise the Director of steps taken to resolve issues requiring the Director's approval
• Oversee the coordination and handling of workflow and activities that come into the Election Team to ensure needs are captured, tracked and processed in a timely manner
• Provide indirect support to the Election Leadership Team as it relates to assigning routine reports or requests for information from the Director and/or City Clerk’s Office, as required
• Support the Director in managing expense report reviews, monthly cost reporting, etc
• Act as the administrative liaison between the Election Team and the Branch Manager’s Office and other departments

Qualifications

• Completion of a high school diploma including business subjects with an emphasis on office administration, or completion of an appropriate administrative professional certificate program from an accredited business school or college
• A minimum of two (2) years progressively responsible and diversified office and administrative experience, providing support at the senior leadership level
• Experience working in a public sector environment would be an asset

Skills Required for Success:

• Ability to manage duties, take initiative and be responsive to changing priorities and circumstances in a complex, demanding and time sensitive environment
• Ability to work and make decisions related to coordinating and assigning tasks to be actioned, scheduling, and responding to inquiries with a high degree of independence
• Ability to handle confidential information on a routine basis with a high degree of judgement and discretion, and recognize politically sensitive issues and bring matters to the Director’s attention
• Must be able to maintain a general level of understanding of the Local Authorities Election Act
• Ability to oversee and supervise the work of other administrative support staff
• Excellent organizational, time management and prioritization skills are required
• Superior written and verbal communication skills are required, along with excellent proofreading skills and a high level of accuracy
• Ability to establish and maintain effective working relationships
• Advanced skills are required in Google (mail, calendar, drive, docs, slides, sheets, forms)
• Knowledge of City of Edmonton processes and procedures is an asset
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework 
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies

Conditions of Employment:

• Hours of Work: 33.75 hours per week

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected]. 

Up to 1 temporary, benefits-eligible position  that may continue for up to 18 months

Salary Range:  $25.172 - $31.257 (Hourly); $44,346.770 - $55,067.020 (Annually)
Talent Acquisition Consultant: NC/MZ

Classification Title: Word/Data Processing Clerk II
Posting Date: Jun 18, 2024
Closing Date: June 28, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Project Term (Up to 36 months) Full-time
Union: CSU 52
Department: Office of the City Manager
Work Location(s): Elections Office, 16304 - 114 Ave Edmonton T5J 3R8

Acting as the first point of contact for our Directors, you'll be at the forefront of our branch's operations, providing essential support and maintaining consistent processes. Your role will be diverse, requiring you to develop a deep understanding of our business goals while aligning priorities to ensure seamless operations.

What will you do?

• High level of executive confidential interaction required 
• High level of coordination and communication with multiple stakeholders
• Ability to prioritize and organize multiple and varied duties with minimal direction
• Manage the flow of incoming and outgoing correspondence and information through the Director’s office, ensuring documents and records are properly entered and recorded
• Compile, summarize and send communications to the unit, section and other audiences on behalf of the Director
• Manage the Director’s schedule, including monitoring calendars; prioritizing, shifting and scheduling meetings to allow for preparation, down time and travel time
• Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, booking catering, managing attendance lists and coordinating guests
• Assist with meeting logistics, taking minutes and following up on action items
• Provides assistance with recruitment efforts in the area
• Formats and drafts various documents, including memos, minutes, letters, reports,inquiries, presentation slides, emails
• Provides clerical/computer support to new employees, work experience students and consultants, including initial and general training
• Monitors and coordinates various administrative support services for the unit
• Prepares, reconciles and submits the credit card expense claims for Directors and/or unit staff
• Perform other related duties as required

Qualifications

• Completion of Grade 12 (or higher, or equivalent) including business subjects related to word/information processing and/or data entry OR
• An approved certificate program from an approved business school/college
• Minimum of 2 years of progressively responsible and diversified word/information processing experience, including providing clerical support to a team of professionals, creating and formatting documents, maintaining records, managing calendars/correspondence, preparing expense statements and/or performing financial processing

Skills required for success:

• Understanding of operational and unionized environments is preferred
• Demonstrated ability to work independently and actively participate as a member of a larger team
• Ability to perform tasks with a high level of political sensitivity and accuracy, and in accordance with established policies, procedures and formats
• Ability to manage a large volume of work with diverse and sometimes conflicting demands and timelines
• Ability to establish and maintain effective working relationships
• Ability to perform basic mathematical and financial calculations, including ability to manage financial processes such as invoice payment and account reconciliations
• Excellent verbal and written communication skills, including elevated skills in grammar, punctuation and spelling
• Proficiency in applicable software and databases, such as Google Workspace (Gmail, Calendar, Sheets, Doc, Slides, Forms, etc.) and the ability to adapt to and learn new evolving technology

Work Environment:

• Note: This position may be eligible for ahybrid work arrangementwith the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
  The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits

1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement
Talent sourced through this process may be considered for similar opportunities within the City of Edmonton

Hours of Work: 40 hours per week.

Salary Range: $23.787 - $29.534 (Hourly); $49,667.260 - $61,666.990 (Annually)

Talent Acquisition Consultant: PL/RA

IND123

Classification Title: Word/Data Pro Clerk II - 8hrs
Posting Date: Jun 14, 2024
Closing Date: Jun 28, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Fleet Services, Ellerslie Facility, 2415 - 101 Street SW Edmonton T6X 1A1

The AHS ID Specialist is responsible for working directly with clients, across the MH & A continuum of care, who require Alberta Personal Health Care or Alberta Identification Cards. The ID Specialist engages with multi-provincial and federal ministries, federal organizations, agencies and community resources, to confirm a client’s, identity, Provincial residency and legal entitlement to remain in Canada. The ID Specialist’s role and responsibilities will: Provide initial screening at intake to assess client’s ID needs and determine types of service/process to be employed. This is done by gathering and documenting client information. Engage and maintain ongoing liaisons with multi-provincial and federal ministries, federal organizations, agencies and community resources necessary to obtain and/or confirm client identifying information. Meet clients at Service Alberta Registries to assist clients with final step of the ID process. Review client records for changes in status so that current IDs may be maintained; schedule follow-up meetings when IDs are expired. Maintain caseload and paperwork for straightforward and complex cases. Set up meetings/connections to provide virtual client assistance. Ensure that proper current consents are on file. Communicate oral or written client identifying information, with client consent, necessary for inter-professional staff to initiate referrals to follow-up services for client in active treatment.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates need standard educational qualification such as a secondary (high) school graduation certificate
Experience: Candidates need an experience of 1-2 years
Computer and Technology Knowledge: MS Office, Electronic mail

Location: 6847 Ellerslie Road SW, Edmonton, AB, T6X 2A1
Shifts: Day

Responsibilities:

• • The candidate should be able to arrange and coordinate seminars, conferences, etc.

• The candidate should be able to record and prepare minutes of meetings, seminars and conferences
• The candidate should be able determine and establish office procedures and routines
• The candidate should be able to schedule and confirm appointments
• The candidate should be able to answer telephone and relay telephone calls and messages
• The candidate should be able to compile data, statistics and other information
• The candidate should be able to order office supplies and maintain inventory
• The candidate should be able to greet people and direct them to contacts or service areas
• The candidate should be able to type and proofread correspondence, forms and other documents

Benefits:

• The employees get to work in a well-known company
• The employees get a work-life balance
• The employees get health benefits in a form of a health care plan
• The employees get to learn various advanced techniques

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can apply now directly to the employer by sending an email (along with resume) to the below-mentioned details.

By Email:
[email protected]

Are you ready to be the heartbeat of our Branch Manager's office? We're seeking a dynamic individual to fill the crucial role of Administrative Assistant, where you'll serve as the central point of contact and information hub.

In this diverse senior level position, the Administrative Assistant is expected to maintain an in-depth knowledge of branch priorities in order to effectively manage timelines and coordinate the Branch Manager’s business schedule. This role manages the administrative support for the Office of the Branch Manager and stewards the consistent application of administrative processes/procedures across the branch.

What will you do?

• Provide support to the Branch Manager: manage calendar, prepare agendas, draft correspondence, book meetings (including facility arrangements, catering etc.)
• Attend meetings chaired by the Branch Manager as required; prepare meeting materials/background information and agendas; and take, prepare and distribute minutes
• Prepare and share working documents such as branch/department/Council memos, council reports,and  background material for meetings
• Advise the Branch Manager of the status of initiatives taken in resolving issues requiring Deputy City Manager involvement and monitor the progress of directives issued until required action is complete
• Maintain and monitor an accurate and timely list of action items to alert the Directors/Supervisors of deadlines on action items
• Liaise and exchange information with administrative staff of other senior offices
• Oversee and coordinate FOIP requests, responses to councillor and 311 inquiries
• Assign routine requests for information to the appropriate Branch staff
• Lead the development of office principles of procedures, systems and procedures in compliance with Corporate policies, procedures, and guidelines
• Assist Strategic Coordinator in monitoring performance reporting such as HR, budget, travel and training costs, projects
• Coordinate administrative functions for the Branch Manager’s office and the Branch leadership team
• Maintain branch staff contact information in conjunction with the other administrative staff within the branch
• Supervise 1-4 clerical staff responsible for the overall administrative functions for all branch staff; including performance coaching, check-ins and reviews, and full cycle human resources
• Undertake special projects as assigned from either the Branch Manager, Directors, or Strategic Coordinator
• Assist all Branch Directors as necessary
• Perform other related duties as required

Qualifications

• Completion of the 12 school grade including business subjects with emphasis on word and information processing or completion of an appropriate administrative professional certificate program from an accredited business school/college
• Minimum of 4 years progressively responsible, diversified administrative experience in a fast-paced, highly political office setting dealing with upper management

Assets: 

• Previous supervisory experience, including staff performance management and delegation of duties
• Experience working with management positions, with the ability to maintain and influence relationships without having a formal level of authority over others

Skills required for success:

• Demonstrated computer competency is required including advanced skills and experience in Google applications and knowledge.
• Ability to gain proficient experience using city systems such as Posse, ARIBA, SAP, PeopleSoft, etc
• Knowledge of FOIP legislation and ability to process FOIP requests in conjunction with the FOIP office
• Familiarity with the City’s policies, procedures, and formats
• Demonstrated ability to deal with politically sensitive issues and confidential information with a high degree of judgement and discretion
• Exceptional prioritization skills, including the ability to exercise sound judgement and make independent decisions
• Must be highly self motivated and produce quality, error-free work in a fast-paced environment
• Excellent organization skills with exceptional customer service, interpersonal and teamwork abilities
• Demonstrated ability to identify enhancements and recommend modifications to systems, policies and procedures
• Excellent written and verbal communication skills
• Possess a clear understanding of the Department and Branch’s position on various sensitive issues and maintain confidentiality
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicants may be tested

Work Environment:

• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Up to 1 temporary full-time position for up 11 months 

Hours of Work:  40 per week, Monday to Friday

Salary Range: $29.534 - $37.001 (Hourly); $61,666.990 - $77,258.090 (Annually)

Talent Acquisition Consultant: RD/JF

Classification Title: Administrative Assistant I-8hr
Posting Date: Jun 11, 2024
Closing Date: June 25, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: Urban Planning and Economy
Work Location(s): 7th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

At AHS our mission is to provide a patient-focused, quality health system that is accessible and sustainable for all Albertans. Working under the general supervision and guidance of the Supervisor, Registration, Switchboard & Patient Information, the Administrative Support III is responsible for obtaining and inputting accurate demographic & financial information, on the appropriate hospital information system, on patients, presenting at various entry points of the health system. Essential functions of the position; Obtains and records accurate demographic and financial information on patients, by interviewing patients, family members and/or care providers. Consistently applies Positive Patient Identification during the registration/pre-registration process to ensure accurate record linkage, support safe delivery of patient care and reduce identify theft. Verifies patient eligibility as it relates to healthcare coverage. Reviews Financial Agreement Forms with patients who do not have valid provincial healthcare coverage & ensures that forms are completed appropriately. Prepares identification labels, identification wristbands and verifies patient’s name and date of birth when applying wristband to patient. Informs patients about options for accommodation and the process for requesting preferred accommodation. Consistently applies best practice as outlined in the Provincial Registration Standards & Practices Manual. In accordance with Health Information Act (HIA), Freedom of Information and Privacy (FOIP) and other privacy legislation in effect the incumbent shall comply at all times with APL / AHS’s Information Privacy & Information Security policies. Performs other related duties as assigned by the Supervisor. Physical requirements include the ability to push/pull patients presenting in wheelchairs, assisting with carrying patient belongings upwards of 20 lbs.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Word, social media, MS Office, and Adobe Acrobat Reader
Security and safety: Bondable

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, etc., supervise other workers, and train other workers
• The candidates should be able to schedule and confirm appointments, manage contracts, and answer telephone calls and relay messages
• The candidates should be able to answer electronic inquiries, compile data, statistics, and other information, and order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and coordinate the flow of information, type and proofread correspondence, forms, and other documents, and conduct research
• The candidates should be able to perform data entry and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Job reference number and cover letter) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?