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25 Jobs Found

Administrative assistant Full-time Job

GR Roadline

Administrative Jobs   Brantford
Job Details

Overview

Languages

English

Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

1 year to less than 2 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Plan and control budget and expenditures
  • Establish and implement policies and procedures
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Plan, organize, direct, control and evaluate daily operations

Experience and specialization

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office

Area of specialization

  • Correspondence
  • Reports and records

Additional information

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Time management
  • Quick learner

 

How to apply

By email

 

[email protected]

Administrative assistant

GR Roadline
Brantford - 11.84km
  Administrative Jobs Full-time
  26.50
Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 1 year to less than 2 years On sit...
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Dec 27th, 2024 at 13:34

Branch Operations Assistant Full-time Job

Royal Bank Of Canada

Administrative Jobs   Brantford
Job Details

The RBC Dominion Securities Management team located in Brantford, is looking for a CIRO Licensed Branch Operations Assistant to join their team! You will provide superior client service along with administrative, operational, and wealth management support to clients and employees. This role is highly administrative and requires the ability to prioritize tasks, have organizational skills and exceptional attention to detail. This role ensures the branch is following procedures as outlined in the Internal Controls policies as well as regulatory requirements.

 

What will you do?

  • Help manage incoming communications from clients, Advisors and other internal and external partners via phone, email or fax.

  • Review and process daily branch transactions to ensure transactions have been entered accurately, all necessary departmental approvals have been obtained and Internal Controls have been followed. Daily branch transactions include: bank wires, cheque preparation, cheque and certificate deposits, documentation review and scanning

  • Provide attentive and accurate service to clients and respond to their needs

  • Assist with upholding IA teams business and client service plan, and client review schedule

  • Respond to general client inquiries (account transactions, requests for tax receipts, account reporting, enter trade orders, etc.)

 

What do you need to succeed?

Must Have

  • Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)

  • Meticulous attention to detail and excellent time management skills

  • Exceptional written and verbal communication skills

  • Excellent organizational and multitasking skills—keep track of multiple projects

  • Excellent time-management skills, must be able to work under tight deadlines

  • Ability to complete duties independently seeking out own answers and solutions

  • A professional approach to all situations to create a positive working environment

  • Ability to complete duties independently seeking out own answers and solutions

 

Nice to Have

  • Knowledge of RBC Dominion Securities’ systems and procedures, an asset

  • Experience in the securities industry is an asset

 

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

  • Leaders who support your development through coaching and managing opportunities

  • Ability to make a difference and lasting impact

  • Work in a dynamic, collaborative, progressive, and high-performing team

  • A world-class training program in financial services

 

 

Job Skills

Client Service, Customer Interactions, Customer Service, Customer Service Administration, Customer Support Operations, Deadline Management, Followership, Interpersonal Relationships, Office Tools, Organizing, Prioritization, Problem Management, Professional Etiquette, Self-Service and Virtual Call Centers, Teamwork, Time Management

 

 

 

Additional Job Details

Address:

274 LYNDEN RD:BRANTFORD

City:

BRANTFORD

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2024-11-19

Application Deadline:

2024-12-04

Branch Operations Assistant

Royal Bank Of Canada
Brantford - 11.84km
  Administrative Jobs Full-time
The RBC Dominion Securities Management team located in Brantford, is looking for a CIRO Licensed Branch Operations Assistant to join their team! You will provide superior client se...
Learn More
Nov 20th, 2024 at 12:24

Data entry clerk Full-time Job

Platinum Fire Equipment Inc

Administrative Jobs   Brantford
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided
Experience and specialization: Alpha-numeric
Computer and technology knowledge: The candidates should be able to use MS Excel, MS Word, Internet, MS Windows
Technical terminology: Business
Area of specialization: The candidates should be able to manage reports and records
Security and safety: The candidates should be bondable.

Physical Requirements:

  • The candidates should be able to sit longer periods.
  • The candidates should be a repetitive tasker, and be able to work with attention to detail.

Responsibilities:

  • The candidates should be able to store, update and maintain databases.
  • The candidates should be able to perform general office duties.
  • The candidates should be able to receive and forward telephone or electronic enquiries.

Benefits:

Long term benefits:

  • The candidates will get group insurance benefits and life insurance.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume, and Cover letter) through below mentioned details.

By Email:
[email protected]

Data entry clerk

Platinum Fire Equipment Inc
Brantford - 11.84km
  Administrative Jobs Full-time
  18
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
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Aug 13th, 2024 at 13:13

Administrative Clerk Full-time Job

FedEx Express Canada

Administrative Jobs   Brantford
Job Details

The primary function of the Continuous Improvement Administrative Clerk will be to support bringing projects to term at the distribution center. That support can come from leading those projects to ensure follow-ups and control of all operations standards (quality & productivity) from observations. The Administrative Clerk is to complete data entries, generating & updating reports, and offer technical support to all users in the DC. Regular communication with our customer CTC and potential suppliers is also expected.

 

 

This position will be responsible for....

  • Lead and/or support Continuous Improvement projects at the distribution center with QDM;
  • Ensure follow-ups and control over all operations standards (quality & productivity);
  • Complete observations on the warehouse workers’ activities; 
  • Data entry on computer to set, follow-up and update standards.
  • Analysis of any anomalies in the different software used towards problem solving.
  • Meet the customers and users’ demands on all used software, including Labor Management (LM) and other custom programs.
  • Communicate in English with our customer CTC and potential suppliers, written and verbal;
  • Prepare all training documents for our custom and proprietary software;
  • Create, publish and/or print required reports;
  • Perform any other tasks and responsibilities assigned by management;

 

 

You might be a great fit if….

Education/Experience

 

  • Probation period successfully completed at FedEx Supply Chain;
  • Excellent performance and safety records in their current position (no disciplinary measures whatsoever and no absenteeism problems);
  • 1 to 2 years of experience in similar work at FedEx Supply Chain or elsewhere;
  • Knowledge of procedures of all sectors of production in the MDC;
  • Bilingualism (functional verbal and written skills);
  • Advanced Computer skills with ability to learn and understand different software : Advanced MS Office suite (Word, Excel, Outlook & Access); functional knowledge of database (Orable & SQL code);
  • Customer service oriented with good listening and communication skills;
  • Good observation skills, with ability to analyse and solve problems;
  • Autonomy, sense of initiative, analysis and organization, with flexibility and ability to adapt to ever changing priorities;
  • Care for quality and accuracy in data entry, as well as compliance with procedures;
  • Ability and desire to perfect their knowledge with outside courses;
  • Knowledge of MOST / Industrial Engineering is welcomed;

 

 

Physical/Cognitive Requirements

 

With or without accommodation:

 

 

  • Ability to follow policies and procedures.

  • Ability to read, write and interpret information.

  • Ability to add, subtract, multiply and divide.

  • Ability to sit/walk/stand for up to 10 hours per day. 

  • Ability to intermittently crawl, squat, climb, twist, bend, stoop, push or pull.

  • Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.

  • Ability to lift/carry items less than 25 pounds.

Administrative Clerk

FedEx Express Canada
Brantford - 11.84km
  Administrative Jobs Full-time
The primary function of the Continuous Improvement Administrative Clerk will be to support bringing projects to term at the distribution center. That support can come from leading...
Learn More
May 20th, 2024 at 17:43

Administrative assistant | LMIA Approved Full-time Job

TENAXX LOGISTICS LTD

Administrative Jobs   Brantford
Job Details

Requirements:

 

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorized (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

    • The candidates should be able to arrange and co-ordinate seminars, conferences, etc.
  • The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
  • The candidates should be able to order office supplies and maintain inventory, greet people and direct them to contacts or service areas
  • The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

Administrative assistant | LMIA Approved

TENAXX LOGISTICS LTD
Brantford - 11.84km
  Administrative Jobs Full-time
  26.10
Requirements:   Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as College, CEGEP or other non...
Learn More
Mar 24th, 2024 at 13:25

Administrator - Manufacturing Support Full-time Job

Toyota Motor Manufacturing Canada Inc.

Administrative Jobs   Cambridge
Job Details

We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relationships, gain mentorship, and expand your knowledge. And with both formal and on-the-job training, you will get the support to reach your goals – and keep setting new ones. Around here, every day is new, exciting, and packed with opportunities.

  • Competitive compensation package includes overtime pay, annual bonus, flexible benefits program, and defined contribution pension plan
  • 19 Paid Days off during the year in which their first anniversary falls, plus 5 Company Designated Holidays that generally fall between Christmas and New Year
  • Voluntary Registered Retirement Savings Plan (RRSP) or a Tax-Free Savings Account (TFSA), conveniently funded by Team Member payroll contributions
  • Family is important - maternity and parental leave program has Employment Insurance (EI) top-up
  • Career support through reimbursement for professional development tuition fees
  • Company Diversity and Inclusion business partnering groups
  • Employee & Family Vehicle Discounts
  • Develop friendly and long-lasting relationships through social events and an on-site fitness facility

Role Overview

The Manufacturing Support Administrator will be supporting the Manufacturing General Manager, Senior Managers, and on occasion, team members to ensure the smooth running of the workplace. You will perform general administration tasks, including answering phone calls, responding to emails, and managing correspondence.  Part of your responsibilities will include scheduling and coordinating meetings, appointments, and travel arrangements.  You will be editing documents, reports, and presentations, showcasing your analytical skills, and participating in the planning and organizing of company events, tours, and visits. This role gives you the opportunity to use your excellent communication skills, expert multi-tasking capabilities, attention to detail and your ability to work under pressure in an independent, professional, and timely manner. 

What you’ll be doing

  • Gather, track, and analyze data for safety, quality, cost, and productivity improvements
  • Develop of reports and presentation material for all levels of management
  • Assist with travel arrangements and coordinate Company events and corporate visits
  • Manage office supplies and fixed assets
  • Purchase requisitions and good receipts management for various programs
  • Manage and maintain calendars, schedules, and meeting agendas
  • General office administration and support

What you’ll bring

  • Diploma/Certificate in Office Administration, Business or equivalent diploma/certificate is required, equivalent combination of education and relevant experience would be considered.
  • Minimum of 1 to 3 years of related work experience required.
  • Advanced knowledge of Microsoft applications (Word,  PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
  • Proven work experience using SharePoint
  • Knowledge of SAP software an asset
  • Keen sense of urgency in delivering tasks and excellent follow through in prioritizing, coordinating, and planning in a high volume, fast paced environment
  • Excellent verbal and written communication skills as well as strong analytical capabilities
  • Attention to detail with a strong motivation and self-initiated improvement mindset
  • Proven problem-solving skills with exemplary planning and time management skill
  • Proven discretion and confidentiality
  • Excellent interpersonal skills and the ability to work effective in a team environment
  • Possess excellent telephone skills
  • Willing to support daily and weekend overtime requirements as needed
  • Must be flexible to work in Cambridge and/or Woodstock plant locations

Administrator - Manufacturing Support

Toyota Motor Manufacturing Canada Inc.
Cambridge - 18.67km
  Administrative Jobs Full-time
We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relation...
Learn More
Jun 27th, 2024 at 16:38

Senior Administrative Support Full-time Job

Intact Financial Corporation

Administrative Jobs   Cambridge
Job Details

At Intact Public Entities, we’re ensuring our municipal and community service organizations are protected by providing them with a comprehensive and unique insurance program. We help contribute to their success and that’s something we’re proud of.

 

Working here means predicting and protecting against standard and complex risks with and delivering unsurpassed value-added services. We can’t do it without you. You’ll get to be a part of a trusted name in insurance with an entrepreneurial culture that’s here to amplify your expertise. 

 

We’re looking for a Senior Administrative Support to join our growing team for a 12-month contract or Secondment!

 

Within our hybrid working model, this position is located in Cambridge, Ontario.

 

What you’ll do here:

  • Perform various recurring administrative tasks including the accurate set up of claims using the Guidewire system.
  • Monitoring the claims mailbox for new reported claims, claims inquiries from insureds, brokers, lawyers and other stakeholders.
  • Use of varied systems to retrieve policy documents including endorsements and Schedules.
  • Process vendor invoices within Guidewire.
  • Post recovery cheques in Guidewire.
  • Provide updates to various stakeholders including financial status, investigation and / or legal status as applicable.
  • Preparation of First Notice of Committee reportable claims to subscribing insurers.
  • Review, initiate and sent new claims to appropriate IFC teams.
  • Minute taking and distribution to Claims department for monthly meetings.
  • Provide support to claims examiners including sending files to counsel electronically, downloading files into Guidewire as required.
  • Provision of data on monthly basis for internal file reviews /closed file reviews for audit purposes.
  • Provision of data and Guidewire reports as required by the Claims Director.
  • Generating spreadsheets for insureds, insurers and other stakeholders as required.


What you bring to the table:

  • 3-5 years experience in an Administrative or Office support role in a fast-paced environment.
  • Customer driven and passionate about building strong internal and external working relationships.
  • Proficiency in a variety of platforms, tools and MS Office (Word, Excel and PowerPoint).
  • Highly organized and able to manage workflow efficiently without continuous supervision.
  • Exceptional written and verbal communication skills.
  • Team player with a positive attitude.
  • Demonstrated ability and willingness to learn.
  • University Degree or any combination of training and experience deemed relevant for the role.
  • No Canadian work experience required however must be eligible to work in Canada.

Posting expires March 9th 11:59 pm EST

#IPE

#LI-Hybrid #LI-SW1

 

 

What we offer

 

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

  • Inspiring leaders and colleagues who will lift you up and help you grow

  • Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

  • A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

  • Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

  • A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

 

 

We are an equal opportunity employer

 

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

 

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Senior Administrative Support

Intact Financial Corporation
Cambridge - 18.67km
  Administrative Jobs Full-time
At Intact Public Entities, we’re ensuring our municipal and community service organizations are protected by providing them with a comprehensive and unique insurance program. We he...
Learn More
Feb 29th, 2024 at 12:07

Administrative Supervisor Full-time Job

Day & Ross Inc.

Administrative Jobs   Woodstock
Job Details

Responsible for overseeing a team of Administrative Coordinators, and supporting the business by looking after the administrative processes for the terminal.

How You’ll Help

  • Oversees a team of admin coordinators, setting performance objectives, evaluating performance, hiring and training as required.
  • Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
  • Mentor and train office staff in procedures and in use of current software
  • Arranges coverage for vacations and other absences to ensure deadlines for are met
  • Works on administrative projects as required 
  • Other related duties as may be required.

Your Skills & Experience: 

  • Post secondary education, preferably in business or office administration
  • A suitable combination of education and experience may also be considered.
  • 3-5 years experience in administration preferably in the transportation industry
  • 1-3 years of leadership/supervisory experience
    • Strong leadership skils, including the ability to motivate a team in a high pressure, deadline driving envrionment
    • Strong communication skills, most verbal; some written
    • Computer skills – data entry accuracy; strong knowledge of MS Office products and web based programs; knowledge and/or experience with AS400 a strong asset.
    • Strong conflict resolution skills
    • Able to work deadlines in high transactional environment
    • Ability to champion business needs in a collaborative manner to colleagues
    • Results focused

Administrative Supervisor

Day & Ross Inc.
Woodstock - 31km
  Administrative Jobs Full-time
Responsible for overseeing a team of Administrative Coordinators, and supporting the business by looking after the administrative processes for the terminal. How You’ll Help Overse...
Learn More
Sep 30th, 2024 at 17:32

OS&D Coordinator Full-time Job

Day & Ross Inc.

Administrative Jobs   Woodstock
Job Details

This position is responsible for the handling & processing of over/short and damaged shipments from the resolution based including investigating, maintaining appropriate records, providing instruction to customers on filing a claim, and resolving issues through traces and customer contacts; and, from the proactive side monitoring outbound freight and supporting the. The focus of this role is to reduce OS&D claims to “Zero”.

How You’ll Help

  • Ensure resolution of OS&D for the terminal by collaborative interaction with local and national colleagues and customers to resolve failures to freight flow
  • Conducts routine camera checks and reviews claims and escalation requests.
  • Minimize overages, shortages and damages proactively; shipping outbound
  • Monitor OS&D prior to shipping; design and implement process improvements
  • Identify gaps in process, compliance; participate in training dock staff 
  • Maintain an OS&D section that is current and within 5S standards
  • Exceed service expectations by working collaboratively with other terminals and departments to maintain a positive customer experience; ensure the team is accurately and efficiently following process and practices to enhance customer satisfaction and eliminate customer churn due to service failures
  • Escalate unresolved issues, process and policy compliance failures to management as required
  • Follow the established freight flow and OS&D procedures and policies to support the terminal operations to prevent OS&D loss; track freight movement and damages within the applicable terminal to mitigate revenue lost related to loss and/or damage due to theft or misappropriation
  • Investigate root cause for OS&D occurrences; communicate and implement corrective actions and preventive measures
  • Ensure compliance of processes and practices to ensure compliance with freight flow and OS&D procedures and policies 
  • Assist whenever necessary with other duties that may be assigned.
  • Ensure that OS&D procedures are current and available to team members and that assistance is provided when necessary

Your Skills & Experience: 

  • Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience. 
  • Previous transportation or operational experience is preferred, various roles within transportation would be beneficial 
  • Good working knowledge of Excel and other MS office programs. 
  • Experience working with OS&D freight is an asset; forklift an asset.
  • Previous experience with the AS/400 would be considered an asset. 
  • Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial
  • Communication skills - advanced
  • Computer skills – accuracy, MS products, AS400, web based programs
  • Demonstrated customer relationship skills
  • Strong conflict resolution skills
  • Able to work deadlines in high transactional environment
  • Ability to champion business needs in a collaborative manner to colleagues
  • Results focused
  • Able to work with little supervision

    If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

OS&D Coordinator

Day & Ross Inc.
Woodstock - 31km
  Administrative Jobs Full-time
This position is responsible for the handling & processing of over/short and damaged shipments from the resolution based including investigating, maintaining appropriate record...
Learn More
Sep 10th, 2024 at 14:17

Administrative Coordinator Full-time Job

Day & Ross Inc.

Administrative Jobs   Woodstock
Job Details

The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You’ll Help: 

  • Provide administrative support to the managers and office staff team and ensure that administrative matters are organized and dealt with in a professional manner
  • Broker payroll processing including the inputting of City Drivers payroll in the terminal; confirmation of information provided by brokers and data entry for the terminal; providing brokers with invoice copies; and fielding inquiries as to payroll discrepancies.
  • Welcome clients; ascertain nature of business and direct clients to appropriate managers and employees
  • Schedule driver appointments.
  • Send appointment requests via fax, email, and telephone.  Update system with appointment information.   Manifest and arrange appointments.
  • Input pick up BOL’s and update POD’s.
  • Pick-up Bills and POD’s: Enter bills and POD’s. Upload and edit EDI files. Ensure COD and cash shipment payments are received before tendering to agents.
  • Agent Freight: Tracking and updating system information on shipments for agent delivery.
  • Reports: POD reports – following up on PODs Make sure PODs are imaged. Missed appointment report following up with customers if freight not delivering.
  • Call customers regarding appointment change, status, issues regarding appointment. 
  • Log customer interaction consistently and accurately in AS400. 
  • Redirect documents intra- and inter-terminal as well as to customers as needed
  • Answer phone calls and email enquiries and relay calls and messages to appropriate managers and employees
  • Attend meetings, take notes, and follow up on decisions within area of responsibility
  • Order office supplies and maintain inventory for the terminal
  • Create manifests, verify the weight for all LTL loads, load trailers, ensuring that the number of boxes/ shipments, weight and dangerous goods information is correct and complete
  • Prepare manifests for trucks crossing from Canada to US border and vice versa
  • Assist drivers with preliminary paperwork information such a bill of lading, trip envelops and border crossing procedures
  • Input skeleton bills into the system ensuring that all critical information is input, enter comments regarding damages, shortages and ensure required signatures are present
  • Gather, enter, and update data to maintain software database on daily basis as appropriate, establishs and maintain files and records 
  • Ensure that correct information about missed pickups and deliveries is rescheduled
  • Support and adhere to OS&D team procedures and policies to prevent OS&D loss; tracking freight movement and damages to prevent OS&D loss
  • Mentor and train office staff in procedures and in use of current software
  • Assist with data entry
  • Dispatch some night runs/shifts
  • Other related duties as may be required

Your Skills and Experience: 

  • Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
  • Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial 
    • Communication skills - advanced
    • Computer skills – accuracy, MS products, Truckmate, web based programs
    • Demonstrated customer relationship skills
    • Strong conflict resolution skills
    • Able to work deadlines in high transactional environment
    • Ability to champion business needs in a collaborative manner to colleagues
    • Results focused

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

Administrative Coordinator

Day & Ross Inc.
Woodstock - 31km
  Administrative Jobs Full-time
The Administrative Coordinator is responsible for manifesting, scanning, POD’ing and related duties for The Day & Ross Transportation Group. The purpose of this role is to supp...
Learn More
Sep 6th, 2024 at 09:14

Branch Administrator Full-time Job

Manulife

Administrative Jobs   Waterloo
Job Details

Reporting to the Senior Manager of Advisory Business Services, the Branch Administrator is responsible for the day-to-day administrative and operational duties required to support Branch advisors in our Waterloo location.  The role is required to be an onsite presence.

 

***************This role is a full time in office role*********************

 

Key Accountabilities:  

This role provides reception and administrative support to the Branch Office at 1 Blue Springs Drive, Waterloo, Ontario.  This position requires excellent customer service skills, professionalism, and the ability to create strong working relationships with advisors.

 

Administrative Support for Branch Office (75%)

  • Act as Receptionist/greets all visitors and callers.

  • Answer, screen and forward any incoming phone calls while providing basic information when needed.

  • Receive and sort daily mail/deliveries/couriers.

  • Monitor and manage Building Engines website for tenant work orders.

  • Assist with maintaining filing system

  • Maintain site facilities, including ordering office and kitchen supplies and refreshments

  • Co-ordinate on-site presentations with partners and other social events

  • Maintain contact with Building property services

  • Established office procedures and documented processes to promote efficiencies in the future

  • Maintain the office A/P invoices ensuring prompt payments are made

  • Office management (physical filing system, supplies, mail, office equipment, etc.)

  • Maintain online emergency communications database.

  • Onboarding new advisor (workstation, security, telephone, parking)

  • Handle client cheque deposits for branch advisors (maintain log of deposits for compliance)

 

Administrative Support for Advisors (25%)

  • Ad hoc support for basic administrative tasks for advisor teams.

  • Keeping apprised of changes and communication within the company to provide an effective network of current information.

  • Supporting advisor teams with any changes/updates to processes.

 

Requirements:  

  • College education preferred.

  • Excellent telephone manner and customer service skills.

  • Minimum two years of administrative experience, preferably in a property management or real estate environment.
     

Key responsibilities:

  • Highly organized and able to work in a busy office environment.

  • Strong communication skills - verbal and written.

  • Proficient in Microsoft Office

  • Team player with a positive attitude.

  • Handling and paying various expenses of branch and executing process to charge back advisors.

  • Daily banking for advisors.

  • Managing laptops and technology with third party vendor.

  • Responsible for day-to-day cleanliness of the entire branch (ex: loading and emptying dishwasher, watering plants, etc.).

  • Co-ordination of a weekly external visitor list and liaising with Security.

  • Strong interpersonal and diplomacy skills with a high comfort level in dealing with advisors and clients

  • Ability to exercise discretion in dealing with sensitive situations, using good judgment when responding to issues or requests.

  • Strong ability to multitask as priorities may shift day to day.

  • Attention to detail, takes initiative, strong organization skills.

  • Strong written and verbal communication skills a must.

 

When you join our team:
 

  • We’ll empower you to learn and grow the career you want.
  • We’ll recognize and support you in a flexible environment where well-being and inclusion aremore than just words.
  • As part of our global team, we’ll support you in shaping the future you want to see

Branch Administrator

Manulife
Waterloo - 32.09km
  Administrative Jobs Full-time
Reporting to the Senior Manager of Advisory Business Services, the Branch Administrator is responsible for the day-to-day administrative and operational duties required to support...
Learn More
Oct 11th, 2024 at 15:54

Revenue Clerk - Customer Service Temporary Job

City Of Waterloo

Administrative Jobs   Waterloo
Job Details

What we offer:

  • Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness;
  • Dedication to the organization’s commitment for Reconciliation, Equity, Accessibility, Diversity and Inclusion through ongoing training and access to related programs and workshops, opportunities to connect with others around topics of social justice and equity, and opportunities to be involved with the initiatives that guide this corporate journey;
  • Certification as a Living Wage Champion;
  • Defined Benefit Pension Plan (OMERS) eligibility for all employees; 
  • Flexible work schedules, paid vacation and personal days, and the opportunity to bank overtime;
  • Substantial internal and external training and development opportunities;
  • Opportunities to get involved and give back to the community;
  • Employee-wide events, activities, site visits, BBQs, etc.;
  • Complimentary FitPass for City of Waterloo employees and family members for leisure, swim, and fitness drop-in programs; and, 
  • So much more!

What you will do:

Reporting to the Supervisor, Revenue Services, your primary responsibilities will include, but are not limited to, the following: 

  • Respond to telephone and counter customer inquiries concerning taxes, water and sewer utility billing, property assessment, parking tickets and all other revenue related matters
  • Receive and process payments of taxes, water and sewer, accounts receivable, parking tickets, general receivable
  • Provide support in Billing designate applications, schedule final read appointments for requests received over the counter through e-mail/fax
  • Investigate returned tax and water utility mail
  • Provide support on reception opening and distributing mail/faxes and answering general public inquiries, including responding to and maintaining the Revenue Email box
  • Provide support in cash handling and balance end of day transactions as required
  • Provide support and process requests for ownership change, mailing address change
  • Provide support in the administration of online banking and EFT payments
  • Provide support in the administration of pre-authorized payments
  • Provide support and prepare requests for adjustments to tax and water accounts
  • Provide general administration support in the Revenue section
  • Participate in the achievement of the team business plan

What you will bring:

  • Two (2) year post-secondary diploma in Business Administration or a related field with a minimum of two (2) years' related experience, preferably in a municipal taxation environment or public utility; equivalent combinations of education and experience may be considered
  • Successful completion of the Municipal Tax Administration Program is preferred
  • Previous cash handling and customer service experience preferred
  • Work experience in accounting, municipal taxation, utility billing and accounts receivable and working knowledge of related legislation and regulation
  • Efficient data entry skills with attention to detail and a high degree of accuracy
  • Strong analytical and communication skills  
  • Proficient computer skills (MS Office, Excel, Word); Previous experience using  Class, Vailtech and PeopleSoft Financials is considered an asset
  • A passion for promoting and maintaining a healthy and safe workplace and the ability to work respectfully and effectively in a team environment
  • Strong commitment to delivering quality customer service
  • Demonstrated commitment to Reconciliation, Equity, Accessibility, Diversity and Inclusion

What we will require:

  • A Police Criminal Record and Judicial Matters Check satisfactory to the City
  • Proof of your current and valid certificate(s), licenses and/or educational qualifications, if applicable
  • Applicants may be required to undergo skills assessment testing

Revenue Clerk - Customer Service

City Of Waterloo
Waterloo - 32.09km
  Administrative Jobs Temporary
  53,412  -  66,767
What we offer: Supportive and caring organization that promotes respect, inclusivity, health, safety and wellness; Dedication to the organization’s commitment for Reconciliation, E...
Learn More
May 6th, 2024 at 14:36

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