All jobs within 50 km around Willowdale in Administrative Jobs

Provide timely and accurate administrative and clerical support.  Using advanced computer skills and strong organization abilities, aids in the efficient day-to-day operation of the team/ department.

Duties and Responsibilities

Under the direct supervision of the Facility Manager, the successful candidate will perform a variety of administrative support duties for the business unit.  Duties will include, but not limited to:

• Prepare correspondence, reports, agendas, minutes, manuals, documents and spreadsheets
• Perform a variety of clerical duties, including opening, sorting, preparing and distributing mail, maintaining current accounts, files, works in progress financial files, photocopying
• Preparing deposits, maintaining cash control records, ensuring compliance to cash handling and inventory standards
• Coordinating meetings, ordering supplies, preparing  journal vouchers and Concur invoice payments
• Deal with public inquiries as it relates to programs, services and rentals in the community centre 
• Liaise with customers regarding rental set ups and Municipal Alcohol Policy (MAP) functions
• Enter all payroll data into SAP for Part Time and Full Time Staff and provide SAP support with requisitions
• Maintain central filing systems using OMNIRIM and by following records retention by-laws
• Assist, when required, with completing Quest 2 evaluations on programs as a member of the facility team
• Participate regularly in Manager On Duty Shifts which includes the flexibility to work evenings and weekends
• Perform other related duties as assigned

Skills and Qualifications

• Graduation from a post-secondary program in administrative/business support or related program
• 2 to 3 years administrative experience or equivalent combination of education and experience
• Advanced MS Office, including Word, Excel, PowerPoint, basic knowledge of Access or Visio
• Experience with SAP time and labour
• Experience with MS Outlook: e-mail, tasks, meetings, scheduling of calendars
• Experience with SAP Concur Invoice, SAP Fiori
• Experience with Recreation Management Software
• Previous cash handling experience
• Excellent organizational, oral and written communication skills
• Strong ability to multi-task and deal effectively with all levels of staff and the public
• Ability to prioritize and meet deadlines in a fast paced environment
• HIGH FIVE ® Principles of Healthy Child Development and Quest 2 Certifications are required (or willing to obtain within the first 6 months of start date)
• Standard First Aid/CPR C certification is required

Job Summary

Responsible to perform customer service, administration and building maintenance duties.  This position will respond to general facility inquiries including; room layouts and setups, print daily reports, clean and strip floors, waste collection, general cleaning, maintain equipment and outdoor areas and operate all facility equipment (including floor machines and building HVAC controls, if applicable). Responsible to ensure City By-laws, (e.g. no smoking in areas, proper parking) and regulations governing the sale of alcohol are followed and to disarm or secure the building upon opening or closing.

Duties and Responsibilities

• Provides up to date information on customer inquires both over the phone and in person at the front desk, ensuring a professional and friendly manner at all times.
• Educates on facility rules/by-laws, trouble shoots with customers, ensuring adherence to City rules and regulations.
• Follows and adhere to all Divisional Cash Handling policies/procedures, including building-site specific procedures and inventory controls.
• Responsible for the preparation of the end of shift/day Daily Facility Reports items
• Ensures a clean environment at all times by performing cleaning duties such as mopping, sweeping, trash collection, and disinfecting
• Assists with heavy cleaning such as stripping and waxing floors
• Assists with set up and tear downs for programs and rentals
• Ensures a safe environment at all times by clearing snow, enforcing rules, performing safety checks and reporting any safety concerns.
• Completes painting and special projects as identified by full time staff
• Checks functions in the facility and reports any issues to the full time operations staff
• Responsible for Opening and Closing procedures for the facility
• Conducts Building Inspections (Entrance logs, Weekly Fire Inspections, AED inspections, First aid kit inspections, Emergency Systems inspections (Generator)  
• Assist with Workplace inspections (JHSC) & QMS monthly inspections.
• Monitor and Submit service requests (FPM) & Notify superiors. 
• Maintains Internal bookings through our internal calendars
• Operational Troubleshoot (Reset Electrical breakers, Av Troubleshoot, BAS Controls)
• Access to view and print ACTIVE net (internal software) for external rentals
• Being a liaison with the various internal/external stakeholders

Skills and Qualifications

• Emergency First Aid/CPR B certification
• WHMIS certification
• The successful candidate should possess strong interpersonal and communication skills for working in a multi-tasking customer service environment
• Computer experience in Outlook, Word, Excel and Registration software, along with experiences in cash handling are deemed an asset
• Previous experience and the ability to do physical work in a variety of climatic conditions

Duties and Responsibilities

Under the direction of the Program Manager, SAP Development Support, or their delegate the successful candidate will:

• Provide SAP Basis administration for all products in the City’s SAP landscape including application patching, monitoring, performance tuning and taking action on SAP Early Watch and other diagnostic and monitoring tools
• Provide SAP expertise and work with the team to architect, design and implement HA and DR processes for the SAP landscape
• Work with City resources to design and implement a scalable security framework for the SAP Business Warehouse and Business Objects Enterprise environments
• Install, configure and administer any future SAP platforms including preparing for upgrades to the City’s SAP landscape
• Work with IT Infrastructure Services to ensure backups and operating system and security patching
• Anticipate, mitigate and resolve issues associated with SAP Basis across the landscape (e.g. troubleshooting, tuning, resources, connections, etc.)
• Assist IT and other resources in migrating changes across the landscape (e.g. transports, RFCs, etc.)
• Provide input to develop implementation and contingency plans
• Install and test new releases of software packages (e.g. SPs, Enhancement Packages, etc.)
• Maintain and upgrade skills on new technology and maintain SAP Basis standards and documentation
• Independently execute short term Basis or similar projects or work and work with other SAP and business resources
• Perform other related duties as assigned.

Skills and Qualifications

• University degree or college diploma in computer science or related discipline with minimum 3-5 years SAP Basis experience in a Microsoft environment. 
• Demonstrated experience with administrating, installing, configuring, troubleshooting, upgrading, optimizing and maintaining SAP landscapes involving S4 1809 +, NetWeaver 7.53+, Business Warehouse NetWeaver 7.53+, Business Objects Enterprise 4.3+, Dispatcher/Fiori 7.54+, Solution Manager 7.2+, Process Integration/Orchestration and future SAP platforms is required. 
• In-depth knowledge of administrating and inter-dependencies between SAP, Linux and Windows environments is required
• In-depth knowledge of administrating and inter-dependencies between HANA DB and Microsoft (Windows, SQL Server, Active Directory) environments is required
• Demonstrated experience in applying SAP Notes, Support Packages and using SAP One Support processes is required 
•  SAP Basis experience with HANA System Replication, High Availability (HA) architectures and Disaster Recovery (DR) processes is required
• Excellent research capabilities and ability to recommend and apply new features to the SAP landscape is required
• Solid organizational, time management, technical and analytical/problem solving skills is required
• Excellent communication (e.g. client liaison, presentation, etc.) skills, ability to work independently, and commitment to service excellence and total quality is required.
• Certification in SAP Basis Administration is preferred
• Demonstrated experience in designing and implementing security for S4, Portal, Gateway, Business Warehouse (BW) and Business Objects Enterprise (BObj) is preferred
• Knowledge of VMware and SolarWinds is preferred

Job Summary

Are you a vibrant personality with a knack for multitasking and a passion for providing top-notch administrative support? MiWay is seeking an Administrative Coordinator to join our team and work closely with the Transit Director and management staff. If you thrive in a fast-paced environment and enjoy coordinating priorities with professionalism and attention to detail, this role is for you!

The Administrative Coordinator at MiWay will work closely with the Transit Director, members of the management team, and colleagues to provide administrative support within the Division while coordinating matters of priority with a high degree of professionalism and attention to detail.

Duties and Responsibilities

• Provide confidential administrative support including correspondence from Transit Director 
• Coordinate the Transit Director’s schedule, ensuring it is effectively planned and aligned with the Transit Director’s key priorities, with related logistics identified and taken care of in a proactive manner ensuring directions are followed up on by staff.
• Process daily email, mail, and phone calls, and research and respond to queries as required.
• Act as staff liaison for pillar committees and other task forces or working groups providing administrative support including scheduling, preparing agendas and minutes, and attending meetings after hours, when required.
• Oversee and coordinate Escalated Service Requests. Process escalated complaints and inquiries as received and within defined timelines; respond or direct responsibility for responses. Liaise with administration staff at the Offices of the Mayor and Council, City Manager, and Transportation and Works Commissioner.
• Monitor the budget and purchases for the Transit Director’s Office and reconcile monthly expenses and annual expense report
• Track corporate reports, service requests, and daily requests for the Transit director’s attention
• Maintaining files and records for safekeeping.
• Other duties and special projects as assigned. 

Skills and Qualifications

• Graduation from a post-secondary program in administration, business or related fields. Equivalent experience may be considered.
• 3 -5 years experience in administration with direct support of senior executives or preferably in a municipal environment.
• Ability to communicate effectively, with tact and diplomacy, with internal and external business partners including elected officials, staff, the public, and outside agencies.
• Ability to recognize and keep confidential information.
• Excellent organizational and time-management skills and the ability to prioritize tasks with attention to detail.
• Proficient in Microsoft 365, SAP Applications, WebEx Meetings, and other relevant software.
• Ability to function with minimal supervision.
• Experience in finance, business analysis, and Lean methodologies is an asset

If you're ready to take on a challenging yet rewarding role where you can showcase your dynamic personality and administrative skills, apply now to join the MiWay team as our Administrative Coordinator!