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299 Jobs Found

Administrative Assistant Full-time Job

Canadian Tire Corporation, Limited

Administrative Jobs   Toronto
Job Details

The Administrative Assistant will provide administrative, managerial and organization assistance to the Vice President, Product Development and Innovation and Vice President, Global Sourcing. The successful candidate will be a high-energy, experienced executive assistant with an extremely professional demeanor, business maturity and discretion. This role will satisfy the self-starter who takes pride in contributing through support for the C-suite and has enthusiasm for coordinating key business events and corporate travel, recognizing that s/he is an extension of the office of the VP and will represent their presence accordingly.

  • Proven track record in an administrative role

  • High degree of professionalism, business maturity, common sense and good judgement

  • Strong organization skills and attention to detail and accuracy

  • Flexibility and able to thrive in a fast-paced environment

  • Able to maintain confidentiality on highly sensitive matters

  • Gather information/research assignments as required

  • Takes pride in contributing through support with a positive attitude

  • Thinks ahead to mitigate roadblocks or issues

  • Can navigate different personalities and negotiate when necessary

  • Screen all incoming mail, and handle/pass onto suitable personnel when required, prioritizing the remainder for the Vice Presidents

  • Assist and coordinate staff moves

  • Takes personal accountability

  • Critical thinker and life learner

  • Responsibilities include;

    • Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively

    • Schedule and organize the quarterly business review meetings and annual planning meetings

    • Compile information or ask from team for VP input or review

    • Schedule monthly and quarterly planning meetings, including agenda, order catering and presentation material preparation, etc.

    • Act as the key point of contact for several external vendors providing reliable and timely resolution to inquiries

    • Onboard new employees

    • Plan and co-ordinate team events and quarterly meetings

 

The individual will need to work collaboratively with other business and cross-functional teams and support team members in several time zones. The Product Development and Sourcing teams are predominantly located in Toronto and Calgary, and have a small team in Vancouver, while the Global Sourcing teams are in Toronto, and various cities across Southeast Asia (China, Bangladesh, Vietnam etc.)

 

What you bring

  • 5+ years of experience supporting VP executives’ role within a fast paced and/or professional firm

  • Advanced working knowledge of Adobe and Microsoft Office Suite. Knowledge of Concur and Coupa is an asset.

  • Superior written and verbal communication skills

  • High level of independence and can be relied upon to follow work through to completion

  • Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs

  • Proven ability to establish valuable relationships within an organization

  • Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision

  • Provide professional administrative support in a helpful, respectful and friendly manner

  • Extremely professional with executive presence, tact, and political savvy

  • Willing to occasionally monitor email off-hours

  • Willing to work onsite 3 days a week

  • Willing to provide back up support to the other Consumer Brands Division Administrative Assistants

 

Hybrid

 

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team. 

Administrative Assistant

Canadian Tire Corporation, Limited
Toronto - 10.52km
  Administrative Jobs Full-time
The Administrative Assistant will provide administrative, managerial and organization assistance to the Vice President, Product Development and Innovation and Vice President, Globa...
Learn More
Aug 13th, 2024 at 13:43

Executive Assistant Full-time Job

Royal Bank Of Canada

Administrative Jobs   Toronto
Job Details

As the Executive Assistant, you will be responsible for acting as the key contact person for the SVP. This includes booking meeting rooms, scheduling meetings and at times, create/edit presentations. You will also be responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries. Additionally, you will be managing the SVP’s calendar and coordinating incoming and outgoing mail

 

What Will You Do?

  • Effectively represents the SVP’s and business unit through professional and collaborative interactions with executive assistants across the enterprise. 

  • Anticipate issues and initiates appropriate actions to ensure the most effective use of the MD’s time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriate. 

  • Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials. 

  • Proactively manages the SVP’s calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as required.

  • Manages travel arrangements for efficiency and cost effectiveness. 

  • Acts as the first point of contact for key external stakeholders. 

  • Assist with the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed. 

  • As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savings.

  • Ability to work in a fast-paced environment and deal with change and continuously shifting requirements Highly proficient in Microsoft Word, Power Point, Excel, Outlook

  • Ability to create and edit documents, PowerPoint slide decks as per guidance provided

  • Strong calendar management/scheduling skills

  • Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
    Assist as the primary liaison for the senior executive, with senior internal and external stakeholders.

  • Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion.
    Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.

  • Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
    Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.

  • Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.

 

 

What do you need to succeed?

Must-have:

  • 5+ years of Executive support experience supporting senior leadership. Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.

  • Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.

  • Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the office of the senior executive.
    Anticipate the needs of the senior executive and flag questions or opportunities before issues arise.

  • Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.

  • Highly resourceful team-player, with the ability to also be extremely effective independently.

  • High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.

 

 

WHAT'S IN IT FOR YOU?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program including bonuses and flexible benefits, fair compensation, commissions, and stock where applicable

  • Leaders who help your development through coaching and managing opportunities

  • Ability to make a difference and lasting impact

  • Work in a dynamic, collaborative, progressive, and high-performing team

  • A world-class training program in financial services

  • Flexible work/life balance options

  • Opportunities to do challenging work

 

#LI-Hybrid
#LI-POST
 

 

 

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

 

 

 

Additional Job Details

Address:

RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2024-08-12

Application Deadline:

2024-08-26

Executive Assistant

Royal Bank Of Canada
Toronto - 10.52km
  Administrative Jobs Full-time
As the Executive Assistant, you will be responsible for acting as the key contact person for the SVP. This includes booking meeting rooms, scheduling meetings and at times, create/...
Learn More
Aug 12th, 2024 at 16:36

Casual Front Desk Associate Full-time Job

Medcan

Administrative Jobs   Toronto
Job Details

Medcan is recruiting for a Casual Front Desk Associate for our high-performance service team. The position requires high energy and enthusiasm, an appreciation for detail, an outstanding level of client service and great organizational skills. The ideal candidate is a client focused professional with excellent communication skills, a great attitude, and some flexibility in their schedule. The role is responsible for monitoring and facilitating the flow of patients through the Clinic and for coordinating with other clinic staff to ensure an exceptional delivery of service.

 

The Accountabilities:

  • Welcoming and greeting clients, guiding clients throughout their visit and checking clients in an out of their appointments

  • Processing payments for appointments and products

  • Ensuring all appropriate patient forms are completed

  • Open and close procedures including next day preparation

  • Scheduling appointments and booking referrals for clients

  • Inventory of Reception supplies

  • Back up for the Concierge team and related tasks.

  • Clinic Flow Desk coverage including managing patient and staff flow

  • Responding to all client issues and enquiries

  • Problem solve in a fast-paced environment

  • Troubleshooting

  • Maintain a good working relationship with other departments to ensure an outstanding client experience

  • Liaison with all clinic departments

  • Respond to staff and client inquiries via email

 

The Requirements:

  • Prior experience in similar role

  • Four Star Hotel experience or a hospitality education is an asset

  • Education in health or a related discipline is an asset

  • Strong organizational and time management skills

  • Excellent verbal and written communication skills

  • Intermediate level skills in MS Office

  • Exceptional customer service skills

  • Ability to multi-task

  • Ability to work well in a team environment

  • Ability to foster relationships outside of the Reception team

 

This is a casual position currently scheduled on Saturdays and occasional weekdays located at our Toronto office at 150 York St. Applicants must be available to work in-clinic between the hours of 6:30am-7:00pm.

Casual Front Desk Associate

Medcan
Toronto - 10.52km
  Administrative Jobs Full-time
Medcan is recruiting for a Casual Front Desk Associate for our high-performance service team. The position requires high energy and enthusiasm, an appreciation for detail, an outst...
Learn More
Aug 9th, 2024 at 12:25

Executive Assistant Full-time Job

Royal Bank Of Canada

Administrative Jobs   Toronto
Job Details

What is the opportunity?
In this role, you will provide administrative assistance and organizational coordination to a Vice President, within Technology & Operations.

 

What will you do?

  • Act as the key contact for the executive that you will be supporting.

  • Manage and maintain calendars, and coordinates meetings, conferences, and travel arrangements for the Executive.

  • Responsible for monitoring an inbox to help manage meeting proposals, and action items and address and delegate inquiries.

  • Support to organize meetings, video and in-person meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, townhalls, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports; agendas minutes and supporting materials.

  • Prepare presentation materials, reports and meeting agendas, as required.  Ensure relevant information is accessible, assembled and prepared for meetings.  

  • As required, follow up on any agenda items, minutes or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.

  • Support the overall objectives of the senior management team with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.

  • Coordinate travel and hotel arrangements for the team, as needed.

  • Process monthly expense reports and maintain Vacation Schedule and up-to-date records for the executive and their direct reports within Workday.

  • Validate expense reports before VP approval, as required. Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met

  • Work closely with other executive assistants in the organization to effectively plan meetings, and events and manage calendar series. Provide administrative back-up to other executive assistants during vacation and other absences

  • Continue to adjust the way we work, supporting the overall goals of the senior management team (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).

  • Facilitate and support operational aspects, such as; asset and inventory management, onboarding support for new hires and transfers

  • Support the VP in activities to drive deeper employee engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect-with-VP opportunities)

 

What do you need to succeed?

Must have:

  • 5+ years’ experience in executive administration/chief of staff experience, providing support to senior-level management or relevant experience

  • Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization

  • Ability to thrive in a collaborative environment with a strong capability to prioritize activities.

  • Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements

  • Ability to work efficiently and accurately with minimal supervision

  • Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided

  • Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills

 

Nice to have:
 

Solid knowledge of relevant policies and procedures (e.g. Workday, vacation and absence management; expense guidelines; travel policy)

 

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference in our communities, and achieving mutual success.

  • Ability to make a difference and lasting impact

  • Leaders who support your development through coaching and managing opportunities

  • Work in a dynamic, collaborative, progressive, and high-performing team

  • Opportunities to do challenging work

 

#LI-Hybrid
#Ll-POST

 

 

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

TECHNOLOGY AND OPERATIONS

Job Type:

Regular

Pay Type:

Salaried

Application Deadline:

2024-08-30

Executive Assistant

Royal Bank Of Canada
Toronto - 10.52km
  Administrative Jobs Full-time
What is the opportunity? In this role, you will provide administrative assistance and organizational coordination to a Vice President, within Technology & Operations.   What wi...
Learn More
Aug 2nd, 2024 at 12:44

Administrative Assistant Full-time Job

Hydro One Networks Inc

Administrative Jobs   Toronto
Job Details

It’s an exciting time to join the team at Hydro One!

This role supports the EVP, Chief Financial & Regulatory Officer directly and manages the desk of this critical role. As a highly visible Executive Assistant, you will be reporting directly to the EVP, Chief Financial & Regulatory Officer and serve as a key member of this dynamic team.

 

General Accountabilities

  • Efficiently managing all day-to-day administrative matters of the EVP, Chief Financial & Regulatory Officer
  • Managing the EVP, Chief Financial & Regulatory Officer's calendar, ensuring schedules are followed and respected, as well as upcoming commitments and responsibilities are met
  • Liaising with the EVP, Chief Financial & Regulatory Officer and their direct reports through information sharing and follow-ups while maintaining a high level of confidentiality and discretion
  • Successfully completing critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, reviewing communications and reports, as well as other tasks
  • Evaluating, prioritizing, and following up on incoming issues and concerns addressed to the EVP, Chief Financial & Regulatory Officer, including those of a sensitive or confidential nature
  • Organizing and coordinating off-site meetings, town halls, conferences and business functions on behalf of the EVP, Chief Financial & Regulatory Officer. Coordinating travel plans, itineraries, and agendas and compiling documents for travel-related meetings as necessary
  • Assisting the EVP, Chief Financial & Regulatory Officer in preparing Board and Committee meeting materials, adhering to submission timelines and deadlines Attending leadership and management meetings and maintaining minutes
  • Accurate and timely management of all expense submissions for the office of EVP, Chief Financial & Regulatory Officer, to include external board expenses, following protocols to obtain necessary approvals
  • Providing a bridge for smooth communication between the EVP, Chief Financial & Regulatory Officer and internal departments; demonstrating leadership to maintain credibility, trust and support
  • Perform other duties as required.

Selection Criteria

  • Advanced proficiency in Microsoft Office applications and knowledge of SharePoint and Teams
  • Exceptional written and verbal communication skills, a critical thinker with the ability to exercise sound judgment, confidentiality, discretion and integrity at all times
  • Keen ability to build and maintain relationships with internal and external stakeholders, Board of Directors, prominent community leaders and all levels of municipal and local governments
  • Excellent time management skills to assist with productive management of the EVP, Chief Financial & Regulatory Officer 's time
  • Flexibility and ability to recognize and identify constantly shifting priorities and deadlines

 

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

Administrative Assistant

Hydro One Networks Inc
Toronto - 10.52km
  Administrative Jobs Full-time
It’s an exciting time to join the team at Hydro One! This role supports the EVP, Chief Financial & Regulatory Officer directly and manages the desk of this critical role. As a...
Learn More
Jul 30th, 2024 at 16:09

Senior Contract Administrator Full-time Job

METROLINX

Administrative Jobs   Toronto
Job Details
What will I be doing?
  • Prepares, reviews and administers contracts (e.g. Commercial Operations, Capital, construction, consulting contracts) during various stages of the contract management process, including: working with internal project teams to define scope of project work and project specifications, identifying potential project risks and mitigation strategies to ensure risk mitigation and management, value management and cost control, participating in the preparation of scope for potential procurement/RFP documentation, monitoring contracts to ensure contracts are aligned with procurement /contract management strategies and are complying with the terms and conditions set out in the contractual agreements, and working with the Cost Finance Group to obtain payment approval for invoices.
  • Reviews, validates and analyses the Division’s requirements, tenders and contract documents and determines/administers sourcing or category strategies to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx.  Reviews contract management documentation to ensure required clauses are included and recommends changes/revisions where omissions/inconsistencies occur.
  • Identifies and advises on the resolution of a range of critical contract issues including contractor performance, and monitors contractor adherence to the terms of contractual agreements through vendor governance, enforcing contractual obligations and conditions by engaging internal legal representation as well as providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.  Escalates politically sensitive issues/matters as well as those without precedent to Management.
  • In conjunction with internal business units, develops risk mitigation strategies for assigned spend categories.
  • Contributes expertise and advice to the design, planning, development and implementation of Operations’ contract management systems, standards and operational procedures, including recommendations to improve/adjust contract management processes, procedures, requirements, etc., based on the specific/unique needs of individual contracts, while ensuring alignment with corporate and statutory requirements and meeting the needs of internal and external clients/stakeholders.
  • Recommends/implements contract administration best practices and lessons learned from internal sources (e.g. internal business units). Monitors contract performance through the tracking of administrative and financial metrics to ensure compliance with contractual agreements.
  • Liaises with various internal stakeholders (e.g. internal project teams, Procurement, Legal, Finance etc.) with respect to all aspects of contract administration and risks including claims and dispute resolution.
  • Assists in standardizing and updating wording for terms of reference and supplemental conditions by recommending revised/updated language to ensure consistency in application and interpretation.
  • Systematically manages contract-related correspondence and documentation and ensures tracking of contract deliverables is proactively managed.
  • Advises, mentors and coaches team members and other employees on topics related to the incumbent’s area of expertise but does not guide employees in their day-to day activities.
What Skills and Qualifications Do I Need?
  • Completion of a degree in Engineering, Business, Architecture, Contract/Construction Law, or a related discipline or a combination of education, training and experience deemed equivalent.  
  • Demonstrated experience in the procurement, strategic sourcing, contract management, supply chain
  • Professional Engineer Ontario (P.Eng.), Certified Engineering Technologist (C.E.T.), Ontario Association of Architects (OAA), Project Management Professional (PMP), Supply Chain Management (SCMP) and/or Certified Construction Contract Administrator (CCCA) designation would be an asset, not mandatory. 
  • Knowledge of commercial and operational contract administration.
  • Direct experience with various procurement methods and specific experience in the Public Sector adhering to the BPS guidelines. 
  • Excellent oral/written/presentation skills.
  • Experience in using MS Office suite.
  • Experience in using contract administration systems Oracle Unifier.
Don’t Meet Every Requirement? 
If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

 
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.
 
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [email protected].
 
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.  
Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Senior Contract Administrator

METROLINX
Toronto - 10.52km
  Administrative Jobs Full-time
  88,758  -  120,634
What will I be doing? Prepares, reviews and administers contracts (e.g. Commercial Operations, Capital, construction, consulting contracts) during various stages of the contract ma...
Learn More
Jul 30th, 2024 at 16:06

Administrative assistant office Full-time Job

Advance DPF Centre

Administrative Jobs   Toronto
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed college or CEGEP
Experience: Candidates should have experience of 7 months to less than 1 year

Physical Requirements:

  • The candidates should be comfortable working in a fast-paced environment and capable of handling repetitive tasks with a strong attention to detail

Other Requirements:

  • The candidates should be organized

Candidate Status:

  • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
  • International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

  • The candidates should be able to schedule and confirm appointments, answer the telephone, relay calls and messages, and respond to electronic inquiries
  • The candidates should be able to order office supplies, maintain inventory, and open, distribute, and coordinate regular and electronic incoming mail and other materials
  • The candidates should be able to provide customer service and plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Administrative assistant office

Advance DPF Centre
Toronto - 10.52km
  Administrative Jobs Full-time
  23.50
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates should have completed college or CEGEP Experience: Candidates should have expe...
Learn More
Jul 29th, 2024 at 12:44

Administrative Assistant Full-time Job

Scotiabank

Administrative Jobs   Toronto
Job Details

As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  

IS THIS ROLE RIGHT FOR YOU
In the role you will:

  • Be responsible for onboarding new client relationships through digital account opening and documentation administration 
  • Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
  • Respond to client inquiries and issues in a timely manner and escalating , as required

 

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

  • Experience in the securities industry
  • Willingness to complete CIRO requirements (CSC, CPH, IR Training)
  • Excellent verbal and written communication
  • Strong organizational skills 
  • Ability to take initiative, work independently and meet deadlines
  • Meticulous attention to detail and excellent time management skills
  • Exceptional client service skills

 

WHAT’S IN IT FOR YOU

  • At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
  • The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
  • An organization committed to making a difference in our communities– for you and our clients.
  • An inclusive working environment that encourages creativity, curiosity and celebrates success. 
  • Learning and Development – free access to Scotia Academy to upskill and develop your skills.

Administrative Assistant

Scotiabank
Toronto - 10.52km
  Administrative Jobs Full-time
As an Administrative Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.      IS THIS ROLE RIGHT FOR YOU In the role yo...
Learn More
Jul 26th, 2024 at 17:20

Project Coordinator Full-time Job

BGIS

Administrative Jobs   Toronto
Job Details

The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.

KEY DUTIES & RESPONSIBILITIES 

 

For the assigned non-technical projects and project sub-components:

·       Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.

·       Assists in the preparation and execution of vendor proposal requests, bid calls, and contract preparation / award.

·       Delivers non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.).

·       Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.

·       Develops cost estimates for assigned non-technical projects.

·       Determines and prepares resource requirements.

·       Develops schedules and monitors progress against timelines. 

·       Develops and maintains effective relationships with vendors.  Monitors work progress to ensure completion.

·       Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

 

Client Relationship Management

·       Develops and maintains effective relationships with clients. 

·       Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.

·       Escalates issues as needed.

Project Administration

·       May perform project administration duties.

KNOWLEDGE & SKILLS

·       3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.

·       Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience.

·       Project coordination – project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components.

·       Non-technical project delivery – proven ability to deliver non-technical projects.

·       Proposal and Contracts – Familiar with industry vendor acquisition practices and contract forms and preparation.

·       Cost estimation – proven ability and experience in preparing cost estimates.

·       Project scheduling – proven ability and experience in creating project schedules and determining resource requirements.

·       Vendor coordination – proven ability and experience in coordinating vendor work and ensuring work completion.

·       Communication –effective communication and influencing skills.

·       Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications. 

Licenses and/or Professional Accreditation

§  Demonstrates an interest in pursuing Project Management Institute Accreditation.

Project Coordinator

BGIS
Toronto - 10.52km
  Administrative Jobs Full-time
The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects. KEY DUTIES & RESPONSIBILITIES    For the assigned non-technical pr...
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Jul 26th, 2024 at 16:23

Administrative Associate Full-time Job

Scotiabank

Administrative Jobs   Toronto
Job Details

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

  • Ensure effective client administration by managing all administrative processes and escalations requiring investigation
  • Consistently demonstrate high levels of client service by:
    • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
    • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
  • Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
  • Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
  • Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
 

  • Experience in the securities industry
  • Already duly registered as an Investment Representative (IR) with CIRO
  • Excellent verbal and written communication
  • Strong organizational skills 
  • Ability to take initiative, work independently and meet deadlines
  • Meticulous attention to detail and excellent time management skills
  • Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

  • At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
  • The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
  • An organization committed to making a difference in our communities– for you and our clients.
  • An inclusive working environment that encourages creativity, curiosity and celebrates success. 
  • Learning and Development – free access to Scotia Academy to upskill and develop your skills.

 

Location(s):  Canada : Ontario : Toronto 

Administrative Associate

Scotiabank
Toronto - 10.52km
  Administrative Jobs Full-time
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by...
Learn More
Jul 24th, 2024 at 16:46

Office Coordinator Full-time Job

The Bank Of Canada

Administrative Jobs   Toronto
Job Details

Under the general direction of the Senior Manager, Executive Services and Protocol, the Office Coordinator provides a full range of administrative and executive meeting support services on-site to employees in the Toronto office.  Functioning autonomously, you are charged with ensuring the administrative activities run efficiently and effectively. You ensure the smooth coordination of the day-to-day technical, security and administrative delivery of services critical in delivering the objectives of that office.  As a member of the Executive Services Team, you contribute to the identification and implementation of changes to administrative practices for continuous improvement. 

 

More specifically, you will provide:

 

1. Administrative and office support

  • act as the contact person for general public enquiries and/or visitors to the office 
  • act as key contact with building management to ensure building issues are addressed, including electrical, kitchen, repairs, etc., in a timely fashion; liaise with the Bank’s head office Facilities team as required
  • provide administrative support to the Regional Director (CEA), including scheduling external appointments, travel arrangements, registrations, and expense claims
  • act as the back-up of the Executive Assistant in the Toronto Office as needed
  • provide on-site administrative support to visiting Bank executives
  • liaise with external parties to organize meetings and ensure external liaison activities are appropriately recorded in the Bank’s client relationship management (CRM) tool
  • research information on the Internet or from other sources, as required
  • support the onboarding and offboarding of Toronto regional office employees
  • order and organize office supplies to meet the needs of the Toronto office employees within budget constraints
  • contribute to the effectiveness of business in the Toronto office, which encompasses five different departments
  • ensure invoices associated with the functioning of the office are paid on time
  • maintain and update processes, procedures and other information according to the Bank's Records Management standards and the needs of the office; conduct searches in accordance with Access to Information requests
  • provide guidance and training to Toronto office colleagues, such as with the use of the Bank’s self-serve and other tools 
  • collaborate and exchange information with colleagues to identify, improve or create best-in-class executive meeting and administration practices
  • participate in various team and/or departmental initiatives/projects as required

 

2. Event and executive meeting support

  • maintain a continuous awareness of meetings and events happening in the office so that everything runs smoothly and everything is in order and tidy at all times
  • take the lead on preparing Executive space for all external meetings, ensure catering is ordered or coffee is prepared, prepare and clean-up rooms as needed
  • ensure all technical support for the meeting is in place working with Information Technology Services (ITS) and troubleshoot when needed
  • greet very high-level guests, checking identification and escorting them during their visit
  • liaise with the Bank’s Communications teams for events as required
  • coordinate the sending of event invitation and event registration, as required
  • ensure building passes are available to visiting Bank of Canada staff

 

3. Security support

  • work closely with Security Services to ensure security measures are followed and enforced
  • Security Services of any risks to the staff in Toronto
  • responsible for undergoing training and acting as fire warden for the office


What you need to succeed
As an administrative professional, you need excellent oral and written skills as well as strong interpersonal skills to include everyone, namely individuals at all levels, including senior external contacts. You also need to inspire confidence by taking accountability for what needs to get done, working with minimal direction, showing initiative and being flexible while taking on multiple priorities under tight deadlines. Within this role, being able to think ahead, prioritize and organize work effectively, research and process information and logically assess its implications is also key. 

 

You will be required to maintain a high level of accuracy, provide special attention to quality and details even as priorities changes and urgencies arise. As part of our great team, you’ll work both independently and in a team environment where mutual support is essential. You will also need to respect the confidentiality of the information that you’ll be privy to and exercise sound judgment while having the ability to understand the Bank’s mandate and internal workings.

 

Please note that this position will require on-site presence 3-4 times per week.  

 

Nice-to-have

  • working knowledge of SharePoint
  • working knowledge of Microsoft Dynamics 365 CRM

 

Your education and experience
Post-secondary education in a field related to the position and a minimum of five years of progressively more responsible experience working in an administrative capacity within an executive environment or an equivalent combination of education and experience may be considered

 

What you need to know

  • Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
  • Priority will be given to Canadian citizens and permanent residents
  • Security level required: Be eligible to obtain Secret 
  • There will be no relocation assistance provided
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

Hybrid Work Model

The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a substantial part of each month as part of the Bank`s hybrid work model, and they are expected on site at the Bank location a minimum of eight days per month to help build connections between colleagues. You must live in Canada, and within reasonable commuting distance of the office.

 

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider

 

  • Salaries are based on qualifications and experience and typically range from $56,170 to $66,083 (job grade 12)
  • The Bank offers an incentive for successfully meeting expectations at  3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
  • Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
  • Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
  • Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

Office Coordinator

The Bank Of Canada
Toronto - 10.52km
  Administrative Jobs Full-time
Under the general direction of the Senior Manager, Executive Services and Protocol, the Office Coordinator provides a full range of administrative and executive meeting support ser...
Learn More
Jul 22nd, 2024 at 15:52

Administrative Assistant III Full-time Job

BGIS

Administrative Jobs   Toronto
Job Details

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

 

KEY DUTIES & RESPONSIBILITIES

  • Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
  • Coordinate regional reports and perform preliminary analysis
  • Coordinate corporate initiatives throughout the region
  • Track regional priorities and ensure that information is tracked and compiled as requested
  • Coordinate ESAT information and dissemination
  • Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
  • Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
  • Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
  • In some cases, enter and update Team Members’ information in HRMS. 
  • Other related general administrative duties as required
  • Other duties as assigned

KNOWLEDGE & SKILLS

  • Requires three (3) to five (5) years of administrative experience
  • Excellent computer skills, proficient with MS Office
  • Self-motivated
  • Ability to work independently with little or no supervision
  • Excellent interpersonal skills
  • Problem solving skills
  • Effective leadership skills – may have personnel to manage
  • Strong time management skills and organizational skills
  • Strong written and verbal communication skills
  • Strong customer focus

Licenses and/or Professional Accreditation

  • None required

Administrative Assistant III

BGIS
Toronto - 10.52km
  Administrative Jobs Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional news...
Learn More
Jul 19th, 2024 at 15:35

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