All jobs within 50 km around Coquitlam in Administrative Jobs

Performs operational and/or administrative duties of a complex nature, using a variety of software applications.  These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment.

Tasks and responsabilities

• Create tables, graphs and prepare spreadsheets.
• Sort and merge documents, reports, etc.
• Research data and prepare reports
• Edit and proofread
• Work under pressure
• Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
• Receive, index and revise manuals or data
• Prepare correspondence
• Receive and direct all incoming calls
• Provide assistance for outgoing calls, e.g. directory assistance, calling card
• Refer external customers to appropriate areas, e.g. departments, employees
• Assist other employees in the department
• Arrange ground transportation for internal/external customers, e.g. taxis
• Arrange travel and appointments
• Liaise with internal/external customers
• Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
• Work with minimal or no supervision
• Design, compose, format and produce correspondence, reports and documents using a variety of software applications
• Prepare third party billings
• Handle cash/cheques and related documentation
• Verify and process invoices, claims and/or expenses 
• Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
• Build, update and maintain schedules and staff rosters
• Organize and prioritize workload to meet deadlines
• Comply with Government Regulations, Company Policies, Collective Agreement and procedures
• Administer Collective Agreements
• Control distribution and maintain Company and technical publications
• Maintain a high level of accuracy
• Operate specific department/Company software programs
• Develop and maintain schedules
• Maintain confidentiality at all times
• Maintain and develop accurate maintenance and/or technical records
• Audit records
• Monitor equalization of overtime
• May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Qualifications

Education

• High School graduation

Skills and knowledge

• Good interpersonal skills
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Aptitude for accuracy and detail
• Aptitude for math

Experience

• Minimum 3 years office experience

Specific requirements

• Some positions require the ability to take minutes
• Some positions require Licenses, e.g. Driver’s, MOT, AVOP etc.
• Some positions may require lifting and climbing.
• Some positions may require shift work and/or work staggered starting and stopping times 
• Some positions may be exposed to weather conditions
• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.
• Must be able to obtain and maintain any applicable transportation security clearances and additional authorizations. Please refer to Transport Canada site for more details.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.

Main Purpose and Function
This position is office support work of moderate complexity and some variety, incumbents of positions assigned to this class require a sound knowledge of childcare departmental practices and operations and exercise some initiative in planning the sequence of duties and the work methods to be employed. There is a greater complexity of clerical duties and the exercise of independent judgement, decisions are based on sound understanding of how the childcare department works. The work is performed in accordance with established procedures and under general supervision with difficult or unusual problems being referred to the supervisor.

Specific Duties/Responsibilities

The role of Office Support III is to support the Child Care Manager to:

• Keep records related to human resources, program policies and procedures, department statistics.
• Prepares and processes various forms and documents.
• Maintains a large volume of records and files, both manual and computerized.
• Takes meeting minutes and meeting set up and preparation.
• Prepares forms and documents as required.
• Completes childcare monthly reporting and grant writing.
• Composes and types non-routine letter or correspondence.
• Establishes and maintains effective working relationships with a variety of internal and external contacts and provides information and assistance as required.
• Performs related work as required.

Qualifications

• Completion of the 12th school grade and sound related experience or an equivalent combination of training and experience.
• Thorough knowledge of business English, spelling, punctuation, and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Sound knowledge of departmental and other policies, regulations, rules, procedures, and practices that relate to the position occupied or which govern worksite activities and employee behavior. 
• Sound knowledge of departmental functions, responsibilities, and activities. 
• Working knowledge of supervisor practices and techniques. 
• Ability in typing (keyboarding) rapidly and accurately where applicable to the position.
• Ability to independently perform office support functions of moderate complexity.
• Ability to communicate effectively both orally and in writing and to prepare non routine reports, correspondence and memoranda related to the work.
• Ability to deal with interruptions while maintaining a cheerful customer service attitude.
• The incumbent will be required to operate common office equipment, be proficient in Microsoft Office Suite (Word, Excel, and Outlook) have a good knowledge of ActiveNet (Safari), and Sincron HR Software.
• Available to work 21 hours per week with some flexibility on scheduling hours.

Where operationally appropriate and subject to change, this position allows remote work 1-2 days per week; flexibility of remote days is required.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 to be eligible to continue performing your duties.

Business Unit/Department: Britannia Community Services Centre  

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Position Start Date: 06/10/2024 

Position End Date:  

Salary Information: Pay Grade GR-015: $29.20 per hour 

Application Close: May 8, 2024 

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

** Ideally CSC completed.

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

** Ideally CSC completed.

As a Branch Administrator you will be responsible for contributing to the overall success of the branch by ensuring a high level of client service achieved by effective operations and administrative efficiencies. 
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Foster and develop a strong and positive team environment, driving employee empowerment, innovation and a high degree of engagement
• Effectively manage all administrative areas of branch operations
• Oversee the hiring, training, scheduling, supervision, and performance management of all support staff in the branch.
• Oversee all transactional banking functions
• Consistently demonstrate high levels of internal and external client service,
• Adhere to compliance and audit requirements and maintenance of branch profitability.

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Experience managing a large team
• Already duly registered as a Registered Representative (RR) with CIRO
• Successful completion of Wealth Management Essentials (WME)
• Excellent verbal and written communication skills 
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT'S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years
Area of specialization: Occupational health and safety

Other Requirements:

• The candidates should be dedicated team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to supervise other workers, determining and establishing office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer the telephone, relay telephone calls and messages, and respond to electronic inquiries
• The candidates should be able to compile data, statistics, and other information, order office supplies, and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material, co-coordinate the flow of information, and set up and maintain manual and computerized information filing systems
• The candidates should be able to type and proofread correspondence, forms, and other documents, respond to employee questions and complaints, and recruit and hire workers, carrying out related staffing actions
• The candidates should be able to plan, develop, and implement recruitment strategies, manage contracts, and oversee training and development strategies
• The candidates should be able to maintain and manage a digital database, establish and implement policies and procedures, and assign, coordinate, and review projects and programs
• The candidates should be able to oversee payroll administration and advise senior management, showcasing a comprehensive skill set in office management and administration

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Who are we looking for?

We are looking for an experienced and motivated Administrative Assistant Lead ready to join our growing Vancouver, BC office. In this role, the majority of the Admin Lead’s time (70%) will be dedicated to general administrative duties as a member of the team. Above these duties, the successful candidate will also manage the team located across our Western Canada offices (30%). Please note: This is an in-office position.

In an ever changing world, it requires creativity and innovation to stay ahead. 

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.

As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

See what the power of commitment can do for you.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in:

Lead role responsibilities (30%)

• Communicate with Western Canada Leadership/Management team, messaging down to Admin team.
• Oversee GHD processes like the CV Manager uploads and membership databases. (ie. EGBC, APEGA etc)
• Support management with calendar management, travel and accommodation arrangements, expenses and meeting minutes. 
• Operation Manager support as needed.
• Create consistency between offices for the Region. 
• Support/build Admin team morale and team building
• Work in a fast-paced environment under multiple deadlines and communicating with team leadership, project managers, staff, and clients 
• Guide and assist team members with meeting quality system requirements, including purchasing, document control, and record keeping
• Monitor Administrative team scheduling and assist as necessary to resolve scheduling conflicts and keep the team schedule up to date

Administrative duties (70%)

• Assist staff with planning meetings and events
• Assist with maintaining key external business relationships
• Contribute to improving processes and team workflows to promote efficiency and goodwill
• Document production including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Microsoft Word, Excel, PowerPoint and Adobe.
• Coordinate office Health, Safety & Environment requirements in partnership with the HSE team 
• Manage Office Reception, maintain office and kitchen supplies and organization, oversee Janitorial and other office vendors
• Coordinate incoming and outgoing mail, deliveries, and courier items
• Manage workloads for a team of administrative professionals and delegate tasks to team members
• Assist senior staff with management of travel and expenses

What you will bring to the team:

• Proven experience in administration and a confident team leader able to supervise staff working across the Region
• Confidence to identify areas for development and training of the Administrative team.
• Knowledgeable with all applications of Microsoft 365 Familiarity with Salesforce and SAP Concur would be an asset. 
• Document control experience is an asset, ensuring proper version control, naming of documents, and filing procedures
• Independently driven with the ability to make empowered decisions
• excellent prioritization, attention to detail, and task delivery skills are required
• Some flexibility regarding work hours is needed
• Willing to work in an office as an integral and resilient member of the Vancouver team. This is not a remote, work from home role

#LI-JR2

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way. 

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

The Clerk III is responsible for providing administrative support to both the Solid Waste Programs Branch and Solid Waste Strategic Services with specific focus on Neighbourhood Cleanup Programs (NCP) as well as program promotion through social media posts and other online campaigns. Duties include administrative/clerical tasks associated with meetings, reports and presentations, data entry, invoicing and purchasing, NCP program materials deliveries and retrieval, hardcopy and electronic filing, maintaining manuals containing standard operating and safe work procedures, answering public inquiries, and drafting social media posts and public webpages. 

The Clerk III reports to both the branch manager and a senior engineer from Solid Waste Programs and assists staff in the Branch as required, and will also liaise with other City Departments, volunteers, and members of the public.

This position will be based out of the Marine Gateway office; however, the successful candidate will be required to travel frequently within Vancouver to different sites and as operationally required.

Specific Duties & Responsibilities

• Administrative/logistics support for Neighbourhood Cleanup Programs (NCP):
  • Coordinates packing and unpacking, delivering and retrieving, and picking up and dropping off of cleanup supplies by volunteers;
  • Prepares and maintains program inventory, databases and activity records.
  • Answers emails and calls from the public related to the neighbourhood cleanup programs;
  • Compiles post cleanup reports submitted by volunteers;
  • Drafts content and graphics, coordinates review by senior staff, and submits content to be published on the City’s social media accounts to promote NCP
  • Provides program information and periodic status check-ins to volunteer groups; attends and helps coordinate events including providing program administrative assistance to NCP Block Captains, Business Improvement Associations (BIA’s), Community Policing Centres, and corporate groups.
  • Coordinates and co-leads City hosted cleanup events including meeting and interacting with the attending volunteers, ensuring safety procedures are followed during events, handing out and retrieving equipment, tracking metrics during the event 
  • Assists with coordination of NCP Kickoff and Recognition Events.

• General branch zero waste administrative duties:
  • Supports the Branch Managers and staff by completing administrative tasks associated with attendance records, driver’s records, vehicle renewals, performance reviews, journal and membership renewals.
  • Updates and maintains time entry spreadsheet and reconciles phone and Modo plan billing; coordinates mail-outs and distribution of program materials.                                                                                                                                            
  • Provides support for meetings including Outlook bookings, preparation of agendas and handouts, records and distributes minutes, and tracks action items.
  • Completes, circulates and files briefing notes; assists with formatting Council reports, presentations and letters over signature of senior staff and supports authors with SharePoint process and coordinating concurrence comments.
  • Assists project staff with periodic data compilation and entry using MS Office or other computer applications; assists with invoice payments, shopping cart requests, and completing statements of daily expenditures.
  • Assists with onboarding new hires such as coordinating new hire workstation and phone lines; manages branch hardcopy and VanDocs files; coordinates administrative aspects of branch training such as registrations, requests and training claim forms, tracking training history.
  • Updates and maintains branch safety, standard operating and employee orientation materials;
  • Development and ongoing management of the internal Solid Waste Programs branch Sharepoint site to ensure information shown are up to date;
  • Supports other branches in the Solid Waste Management & Green Operations Division with development of their internal Sharepoint sites;

• Outreach Programs Duties:
  • Drafts periodic newsletter to promote and sustain interest of NCP; coordinates review of draft content by other staff; tracks and reports social media metrics related to the newsletter;
  • Drafts social media content and graphics related to various solid waste programs, coordinates with Corporate Communications to publish content on the City’s social media accounts, maintains an annual schedule to keep track of posts and campaigns to be published on the City’s social media accounts ;
  • Reviews existing content on the City’s Solid Waste public webpages, drafts new content as required, coordinates review of content by other staff, and submits finalized contents to be published on the public webpages;
  • Assists in implementing new outreach programs led by other staff such as the zero waste ambassador program;
  • Attends in person outreach events to provide education to the public on waste reduction initiatives, including but not limited to recycling & reuse drop-off events, hosting tables at special events, etc;
  • Assists in identifying short and long term strategies/initiatives to reduce street litter, such as disposable masks and cigarette butts;
  • Acts as facilitator to assists other staff during online meetings and presentations
  • Participates in the Engineering Diversity and Inclusion (D&I) Program to assist in advancing diversity and inclusion in the Engineering Department; explores and seeks opportunities to increase diversity, inclusivity and equality in solid waste programs outreach and engagement with both internal and external stakeholders and the general public

• Other duties/responsibilities as assigned

Qualifications

Education and Experience:

• Completion of grade twelve supplemented by courses in accounting, MS Office, records management, or an equivalent combination of training and experience.
• Related clerical experience, experience in data entry and field experience including experience in dealing with the public, preferably in an education and outreach capacity is preferred

 Knowledge, Skills and Abilities:

• Working knowledge of SAP, VanMap and VanDocs
• Working knowledge of correct punctuation, grammatical usage and a good vocabulary for preparation of business letters, meeting minutes, reports and related correspondence
• Working knowledge of the principles and practices of office record keeping
• Working knowledge of conflict resolution and problem solving
• Proficient in the use of MS Office software including Word, Excel and Outlook
• Excellent organization and records management skills
• Excellent verbal and written communication skills;
• Ability to handle a large volume of work with accuracy and efficiency in an environment of frequent interruptions;
• Ability to maintain harmonious working relationships with co-workers
• Ability to confidently represent the City at public events
• Ability to provide accurate and thorough information to the public;
• Ability to work non-standard hours including evenings and weekends
• Ability to lift 25 to 50lb
• Ability to work outdoors in inclement weather
• Ability to work independently to prioritize and deal effectively with multiple tasks
• Ability to provide excellent customer service and create and maintain effective working relationships with internal and external groups
• Experience in public speaking and outreach to large group of audience is considered an asset;
• Knowledge of a second language is considered an asset;
• Knowledge about the City’s Zero Waste 2040 Plan is considered an asset;
• Experience using different online tools to create social media posts and campaign is considered an asset

Driver’s License and Record Checks:

• Applicant's transportation arrangements must meet operational requirements of the department.
• A current and valid BC Driver’s License with a safe driving record is preferred.
• The license must not include any restrictions that would affect the ability to legally and safely carry out job responsibilities

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: May, 2024 

Salary Information: Pay Grade GR-017: $31.66 to $37.20 per hour

Application Close: April 12, 2024

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: MS Excel, MS Office, MS Word
Area of specialization: Correspondence, Reports, Records

Location: 426 Main Street, Vancouver, BC V6A 2T4
Shifts: Day, Morning

Physical Requirements:

• The candidates should be able to work in a fast-paced environment
• The candidates should be able to work with attention to detail

Other Requirements:

• The candidate should be client focus, flexible, and reliable
• The candidates should have ability to multitask, and be able to work as a team player

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Main Purpose & Function
The City of Vancouver’s internal temp pool is a great way to gain experience in a variety of different departments and start your City career! This position supports short-term administrative assignments arising due to employee illness, vacation, or special workload needs. Assignments vary in length but are typically one to five months long on an on-call basis.
 

Responsibilities vary and may include but not be limited to:

• Word processing
• Data entry
• Customer service
• Calendar management
• Other general administrative and clerical tasks

Some of our departments where you could be working include the following:

• Engineering Services
• Parks and Recreation
• Arts, Culture and Community Services
• Real Estate and Facilities Management
• Legal Services
• Planning, Urban Design and Sustainability
• Finance, Risk and Supply Chain Management

Applicants must have a reasonable amount of availability, and must be willing to travel to various sites throughout Vancouver for assignments.
 

Qualifications
Education & Experience

• Grade 12 supplemented by business-related courses and computer courses; Bachelor’s Degree preferred
• Minimum two years’ experience in an administrative role
• Experience with Microsoft Office Suite is required
• Experience with cash handling and customer service are an asset

Knowledge, Skills and Abilities

• Strong keyboarding skills (minimum 40 words per minute typing speed)
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of SAP is an asset
• Ability to learn and to adapt to new computer systems and technology
• Thorough knowledge of business English, spelling, grammar and punctuation
• Excellent interpersonal and communication skills to deal tactfully and effectively with the public and staff
• Ability to work independently as well as part of a team
• Ability to work in a fast-paced environment
• Ability to adapt quickly to varying assignments and to changing environments

Prescreened candidates will be required to pass the City's standard tests in typing, Word, and Excel.

Business Unit/Department: Human Resources (1020) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Position Start Date: May 2024 

Number of Positions Available: multiple

Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour

Application Close: April 7, 2024

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
• Coordinate travel arrangements
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the proposal process as required, working with the proposal team and proposal coordinator.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat.
• Proficiency to quickly learn proprietary software.
• Excellent communication skills.
• Strong project management skills.
• Good judgment and analytical skills with a focus on attention to detail.
• Capable of working independently and take ownership of tasks.
• Ability to quickly and smoothly adapt to changing client demands.
• Minimum 5 years administration experience.
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set.

Working alongside our clients and professionals, you will also find at KPMG an exciting and rewarding environment, as well as global career opportunities in the KPMG network.

KPMG BC Region Pay Range Information

In British Columbia, the expected base salary range for this position is $46,000 to $70,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills, & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.